Post on 26-Dec-2015
PROGRAM OF THE DAY09:00 Introduction to the training
Getting to know each other
Role of the Project Manager in I2P
11:00 COFFEE BREAK
11:30 People-oriented responsibilities
Solving real cases from I2P
13:00 LUNCH BREAK
14:00 Task-oriented responsibilities
15:30 Coffee Break
16:00 Global Communication
Practicalities for the kick-off week
Project Manager’s Task Oriented Responsibilities
Task and People –oriented responsibilities are needed
Source: Forsyth 1990, Derue et al. 2011
Task-oriented, e.g.
• Defining task roles• Planning and
coordinating concrete actions
• Determining standards for performance
People-oriented, e.g.
• Increasing the cohesiveness
• Reducing interpersonal conflict
• Showing concern and consideration
Course Calendar – bird’s eye view of the courseI2P in numbers• 16 weeks of project work• 2 intensive weeks• 4 coaching sessions• 2 workshops• 2 checkpoint
presentations • 1 final presentation
Understand the
problem
Need finding
Interpret findings
Idea generation
Building a prototype
Test and improve
Problem Space Solution Space
Adapted from the book Design Thinking, Understand – Improve – Apply, Christoph Meinel, Larry Leier, Hasso Plattner
Guiding The Team Through The Process
Course Structure Week by Week
• Gives you guidelines for the weekly work
• Weekly performance not followed, but weekly activities give you a “more-or-less” idea of where you should be in the process
• Coaching sessions are support and evaluation points
• Always come into the coaching session with the Project Update Deliverable
Keep the team within the budget
• Total team budgeto 5 people teams: 3 900€o 6 people teams: 4 250€
• Allocate:o Travel & accommodation / person: max. 350€o Prototyping / project: 200€
• Save receipts, you will be reimbursed in retrospecto Teams with Aalto PM’s get reimbursed by Aaltoo Teams with ESADE PM’s get reimbursed by ESADE (Donka
Jeleva)o Hand in a document with:
Explanation of the cost Receipt (or screenshot of a payment) The bank account where the money should be transferred
In Aalto
• See my email with instructions and forward it to your team members
Company Relationship
• Set time & place for meetings well in advance (min. 3 meetings)
• Make sure the team comes well prepared to the meeting
• If the contact prefers updates between meetings, make sure they are carried out
• Maintain an open conversation with the contact (last years there have been less contacting than the companies expected)
• Be considerate of the busy schedules of the company representatives
• Maintain a respectful tone…
Kick-off week practicalities
Team working spaces
We are 85-90 people. Patience is in high demand.
• 12 teams can fit into EGarage• 4 teams will be in additional
space• We need to move flexibly
between a lecture set-up and a team working set-up
Kick-off week practicalities
Abbvie 2,1
Abbvie 1,1
Teams working in the EGarage:• Itella 1,1 + 1,2• Itella 2,1 + 2,2• HP 2• Aqualogy 2 • Visit Finland 1 + 2• Abbvie 1,1 + 1,2• Abbvie 2,1 + 2,2
Teams working in the additional space:
Monday: 113Tuesday: 010Wednesday: 009Thursday: 010Friday: 010
Itella 1,1
Itella 2,2 Abbvie
2,2
Aqua-logy 2
HP 2
Itella 2,1
Itella 1,2
Abbvie 1,2
Visit Finland
1
Visit Finland
2
Fortum 2
Fortum 1
Aqua-logy 1
HP 1
Meeting with the company on Monday 19th
Fortum• 12:00-13:00• In room 4M1N, by phone.• Contact: Marianne Tikkanen
Itella 1 - eCommerce• 12:00-13:00• In room 1M2S, via Videra or Lync• (Back-up room 108S) • Contact: Elvira Vainio, Jaakko Kaidesoja
Itella 2 - Postman• 13:00-14:00• In room 1M2S, via via Videra or Lync• Contact: Elvira Vainio, Kaj Kulp
Visit Finland• 12:00-13:00• In room 1M1S, via Skype:
susanna.markkola• Contact: Susanna Markkola, Terhi Hook
Kick-off week practicalities
If needed, the company can call to the landline phone in each room.
Ask them to call Esade at+34 932806162 and ask for the right extension:
Room 1M1S –extension 5477Room 1M2S – extension 5458Room 4M1N – extension 5472
Meeting with the company on Monday 19th
Abbvie 1• 16:00-17:00• In room 1M1S, Webex• Contact: Jose Martinez
Abbvie 2• 17:00-18:00• In room 1M1S, Webex• Contact: Jose Martinez
Aqualogy (don’t bring any forks, knives, etc.!)• 17:30 • At Agbar Tower, Av. Diagonal 211• Contact: Ivan Chica
HP• 17:15• At HP Sant Cugat• Contact: Alan Lobban, Maria Pero
Kick-off week practicalities
If needed, the company can call to the landline phone in each room.
Ask them to call Esade at 932806162 and ask for the right extension:
Room 1M1S –extension 5477
Kick-off week practicalitiesMeeting with the company on Monday 19th
The goal of the first meeting with the company:
• Meet the company contact and introduce the team to them
• Get acquainted with the company’s business and the case they have presented
• Go through your questions about the brief (you will have time to prepare them on Monday in class)
• Ask for help to get in touch with stakeholders you consider important to speak with
• Agree on the next meeting (suggested for week 23.2.-1.3.)
Kick-off week practicalities
Check-list: things to agree about before next Friday
With your team, agree about• Weekly communication (means & schedule)• Working platforms (e.g. Google Drive, FB)• Identify individual heavy workload periods and agree on work
distribution
With the company• Set the next meeting (time and place/means of communication)• Agree on updates between meetings (if the contact would like
to)
With your fellow PM’s• A PM forum to ask for peer support and share experiences?
Teaming exercises on Sunday
• Lifeline + Strengths & Weaknesses + Values & Guidelines
• Start the session by introducing yourself as the PM of the team. Explain your role in the team.
• Your facilitation is needed in the exerciseso Keeping the time and moving the
conversation furthero Allowing everyone to have their
turno Facilitate a conversational
approacho Wrapping up the exercise
synthetize the results into a summary at the end of the exercise
• Setting a relaxed and trustful atmosphere is essential.
• Let the team warm-up before getting into the exercise
3 team exercises
PART 1 – individual work (15 minutes)1. Draw a “lifeline” and mark
significant occasions in your life, e.g. hobbies, studies, work experience, voluntary work etc."
2. Think:o How has different time periods
affected your professional skills?
o How have they built up your personal strengths and other capabilities?
PART 2 – sharing in the team (30-45 minutes, e.g. 6-7 min/person)3. Share your story4. Think: based on your experience,
what will you bring to the team/project? Skills, knowledge, experience…
1st Exercise: LifelineWe will do an exercise that aims to help you in getting to know the capabilities in your team and utilize them.
PART 1• What are your strengths and
weaknesses when working in a team?"
• Individually e.g. 5 min.”• Share with others e.g. 2 min. /
person”
PART 2• Take a moment to reflect with your
team:o Which of the weaknesses
might become a challenge in your team working? ”
o How could you tackle these? "
2nd Exercise: Strengths and Weaknesses
Create common ways of working and a team culture at the beginning of the project.
PART 1• What do you find most important when
working as a team?• Individually e.g. 5 min.• Share with others e.g. 2 min. / person
PART 2• Choose three values / guidelines that
your team agrees to follow.
3rd Exercise: Values and Guidelines