PRESENTATIONS 1

The beginning

Greet and welcome people Thank them for attending Make an opening comments

Opening comment

Shared experience.

“WE” Not a jocking

matter.

http://www.ted.com/talks/guy_hoffman_robots_with_soul

http://www.ted.com/talks/susan_etlinger_what_do_we_do_with_all_this_big_data

Introductions

Your name Your organization and authority Information about your talk

Information about your talk

How long you will be speaking Interrupt / questions at the end Handouts / notes

You need

Outline Acknowledge your listeneners

knowledge. Apologize is something went wrong.

Decide on what to cover

Decide your main goal, that is,the particular idea or result the audience should learn.

Brainstorm ideas Use a linear structure Introduce basic terms

Backward and forward references

Use “I previously showed you

that . . . ”, “I will shortly demonstrate

that . . . , but first I must explain . . . ”) to show how the current topic relates to rest of the talk.

Changes of topic

- Summarize what should have been learnt by the audience. In short In summary To summarize In conclusion In a nutshell

- Explain the role of the new topic in the talk overall.

STRUCTURING

Deductive and non-deductive Discursive S-O-W Explaining the processes

‘Deductive’ or ‘non-deductive’

Deductive

fact + fact + fact… therefore Conclusion

Non-deductive

Conclusion because

fact + fact + fact…

Discursive presentations

Present both sides of an argument.

State your opinion. The arguments for The arguments against The summing up

S-O-W

Situation Options Way Forward

Explaining the processes

How many steps are involved. Show a diagram of the process Explain each step Why before how

Phrases for paragraphing

This brings me to… I would now like to move on to… A connected point is… My next example … Following on from this… Firstly…Secondly… Let’s now go on to consider… The next step… Another possibility… Moving on …

The conclusion

Clearly signal the end. Revise the main points and ideas, outline future work or work in

progress Recommend a change of practice,

or make a judgement.

Introducing the end

Finally… In conclusion… My last point… This brings me to… I would like to sum up by saying… And so to my closing point… Now that I am reaching the end of this talk, I would

like to draw together… Lastly… I have one final observation… In summary…

Visual AidsChoosing and preparing

Make sure each visual has a heading.

Have one idea per visual. Be visible (Type sizes 20-22) Use pictures better than words

NUMBERS

Round figures“almost €700,000”

Get in shape

Colours

Use strong, dark colours, with bright, clear colours as highlights.

Raising your performance

Props

Using notes 1

Use index cards (15 x 11) Landscape format Strong colours Put a heading on each card Large, clear writing Use memory joggers. (short)

Using notes 2

Make sure you note down: Names Numbers Essential facts Acronyms in full Memorable phrases Number of card

PowerPoint printouts

Delivery

speaking well, making good use of slides, and Relating to the audience.

Speak clearly

Use sufficient volume, project your voice without

shouting, and speak a little slower than you

would in normal conversation.

Further advice

Keep your head up Pause occasionally Make frequent eye contact with the audience.

QUESTION TIME

Repeat the question in your own words and

Talk to the whole audience. Admit ignorance.

A presentations checklist

• What is the key thing the audience should remember? • Is there enough background material for the intended audience? • Is any material unnecessary? • Could some of the material be left for people to read about later? Is the talk self-contained? • Does the talk have a motivating preamble? • Have complex issues been explained in gentle stages? • Are the results explained? • Are the numbers necessary? • Are more diagrams needed? • Are the slides simple? Do they have unnecessary ornamentation or distracting use of colour? • Is there any unnecessary animation? • Are the font sizes reasonable? • Are there enough examples? • Have you rehearsed the talk? • Have you prepared something to say about each slide? • What were the limitations of the research? • Do you explain why the research is interesting or important? • Is there a clear conclusion? • Have you memorized the talk? • If you are asked a question you can’t answer, how will you respond? • Have you rehearsed your manner? Will your enthusiasm show? • Do you know how to use the equipment?