English for Presentations - Presentations Matter

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Webinar Presenting in English Session 1-Presentations Matter

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Transcript of English for Presentations - Presentations Matter

Page 1: English for Presentations - Presentations Matter

WebinarPresenting in English

Session 1-Presentations Matter

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SUMMARY

• Some barriers to giving a successful presentation• Preparing to give effective presentations• Summarizing the content of a preparation• Look at some factors which contribute to making presentations

more focussed from the audience’s viewpoint• Language to talk about presentations

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What is a presentation?

[C] a talk giving information about somethingThe speaker gave an interesting presentation on urban transport.

[C] an occasion when prizes, qualifications, etc. are formally given to those who have won or achieved themThe presentation of prizes and certificates will take place in the main hall.

http://dictionary.cambridge.org/

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Reasons for holding presentations

http://www.youtube.com/watch?feature=player_embedded&v=_HOUs9cF5uo

Who is the presenter? Why is the presentation being held? What, exactly, is he going to talk about?What conclusions does he draw from the presentation?

List some reasons why people go to presentations.

To get informationTo go on a journeyTo be entertained Because they were told toFor a free lunch

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The Audience

The audience may be listening to you in their second, third, or fourth language.

They might hungry or tired. They could be jetlagged or have travelled a long way.

They may be of a higher status or important people in their company or role.

There may be people in the room who are expert on what you are presenting.

Maybe the mood in the room is positive or negative.

Remember memory and attention. The way you structure the presentation should take these factors into account.

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Memory and Attention

I h I d 2 d 1 w 2w 1 m 2 m 1y0

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Remembering information over time

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Series10%

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Primacy and recency effects

Memory and Attention

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Beginning-middle-end and remember the psychology Decide on the level of formality Introduce yourself-decide the amount of information you

want to give Start-basic information-outline the journey Tell them the destination-why they are there Take them through in steps Review your conclusions and what you want the audience

to take way with them Give your summary then your conclusions before making

closing remarks and taking questions from the floor

The Presentation Journey

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Decide what you want say to your audience. (a) Make sure you choose and prepare the equipment

to make your presentation interesting. (b) Find out exactly who you are talking to. (c) Practice your presentation. (d) Be sure that the presentation is well-structured. (e) Check the room you are going to talk in. (f)

The Presentation Journey

Listen to this presentation.

While you listen match the ideas a-f to the sections of the presentation.

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“Welcome. Giving a preparation can be a nerve-wracking experience for many of us no matter how small or large or small the audience. Today we’ll look at some things you can do to prepare yourself to give an effective preparation, one which will keep attention focussed and make sure that you get your content across…and remembered. First of all, it’s important to know your audience. How many people are going to be there? Where are they from? Are they external to your company or colleagues? What information and feelings do they want to leave with? How much do they already know? Secondly, the venue is important too. Make sure you visit it prior to your presentation date. Ask yourself; “Where will they sit? Where will I stand? What do they already know? How will I organise the space? Where will I place any equipment I’m using?Make certain your objectives are clear in your mind. This will help you prepare effective, interesting and informative material. Don’t forget, you want your audience to remember something informative and interesting. This will also help you to design a well-organised presentation… and a well-organised presentation is easier to understand. Your audience will wan to leave having learnt something useful and new. Next, make sure the presentation has a beginning, middle and end. Number or bullet point separate points as this will allow the audience to follow what you are saying. A well-organised presentation is much easier to understand. However remember that you shouldn’t read these points to your audience-you should speak to your audience not the board. There are many kinds of AV aids you can use, from whiteboard or flip chart to Microsoft’s latest PowerPoint package or other software. Whatever you choose to use make sure it suits your audience’s needs and be sure material is interesting. Finally, have some notes of your most important points, perhaps on cards if this helps, and once again, remember to speak to your audience. It’s a good idea to practice giving your presentation out loud so you can check your timing. Maybe in front of someone you know. Ask a colleague to give you feedback and don’t be afraid to ask for advice.

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The Presentation Journey

Plan ahead-structure your presentation

Understand and connect with your audience

Use VAs to underline your message

Use effective presentation techniques

Project a positive attitude

Anticipate likely questions

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The Language of Presenting

Presenting in English

Complete the excerpts from the presentation with items from the box. Which ones are not included in the presentation?

audienceAudio Visual Aids (AVs)be informativestructurevenueobjectiveswell-organizedfeedbackbody-languagesignposting

opening remarksintroductioncontentsummaryconclusion closing remarksquestions from the floor

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Presenting in English

“Secondly, the_________ is important too”.

“Make sure your _________are clear in your mind ”.

“A _________ presentation is much easier to understand”.

“There are many kinds of ________________ you can use”.

“ It’s important to know your_____________”

“Ask a colleague to give you___________”.

“Be sure material is _______________”.

The Language of Presenting

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Good morning everyone. Nice to see so many of you here today. I hope you’re all comfortable and can hear me OK. The subject of this presentation is the marketing plan for the next three years. Basically there are three main points I want to cover today. If you look at the first slide you can see them listed there.

First, I’m going to talk about the new product range aimed at the Asian market. Secondly, I’ll talk about each of the products and our ideas for taking them to market. Finally, I’d like to talk briefly about our competition.

OK. So let’s get started. As I said, the first point is our product range...

Beginning a Presentation

Next time we’ll have a look at how to structure presentations

The beginning, middle and the end...

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Presentations in English

Thanks for your participation!

Any questions?