PowerPoint

Using presentation graphics to improve

your image

Why use Powerpoint?

Almost everyone ends up selling something

Sales depend on quality presentations Your competition is likely to show up

with a dynamite show! You need to be able to use state-of-

the-art presentation technology to compete.

Planning your Presentation

nalyzeefore you

ABCommunicate

Planning your Presentation

Analyze Your: Audience Subject Time Site Media

Analyze your Audience Individual or group? Expert or novice to your

field? Familiar with your topic? Friend or adversary?

Analyze your Subject What do you want

to communicate? Is there lots of

data? Is it very technical? What do you hope

to accomplish?

Analyze your Time

Set-up Presentation

Pre-set limits? Say what you need,

then quit! Audience Questions

Will you take them? During the

presentation or after?

Analyze your Site Large or small? Well lit? Where will you

stand in relation to your audience?

A/V services?

What media will you use?

Computer Display Monitor or Projector? Equipment available? Display adequate for

audience? What colors, fonts

will you use? Can you import

tables and charts?

What media will you use?

Overheads Color or B/W? Limit text to a few

lines. Display adequate for

the audience? How will you maintain

slide order?

What media will you use?

Flip charts Equipment available?

Display adequate for audience?

Will you display multiple sheets?

Prepare graphics ahead.

Graphics add Action!

No one likes a boring presentation

Insert graphics to catch attention

Pick graphics to fit content

Be sensitive to audience values

Developing PowerPoint Shows Decide on content Select appearance Pictures Transitions and Animation Active Links Preview Pack-n-Go

Slideshow Content What do you want the audience to get? What will you show vs. what will you say? Limit text on any one slide Don’t use jargon Outline

Top level – slide titles Next level – main slide bullets

Slideshow Appearance Backgrounds Text fonts, colors Graphic themes Design Templates Drawing Tools

Drawing Tools Make sure Drawing toolbar is on Text Boxes AutoShapes Lines and Arrows Alignment Grouping WordArt

AutoShapes Select shape list Drag open Right-click to add

text

Word Art Standard

Layouts Edit to Fit

Impact on HR Systems Traditional HR Approaches Incompatible

with Future HR Vision… Centralized Command and Control to

Decentralized Access to HR Information Independent HR Silos to

Integrated/coordinated HR Systems Mutual Loyalty/Sacrifice to

Personal Focus/Immediate Benefits Autonomous Jobs to

Team/Project Roles

CentralizedControl

Integrated Access

HR InformationHR Information

HR FunctionHR Function Independent Integrated

Employee Employee FocusFocus

Mutual Loyalty Sacrifice

Personal Focus/Immediate Benefits

Job FocusJob Focus Autonomous Jobs

Team/Project Roles

Impact on HR Systems

PresenPresentt

FutureFuture

Inserting Images Pictures

Insert=>Pictures

Clip Art

Inserting Images Pictures

Insert=>Pictures

Clip Art From File

Transitions Active change from slide to slide Can be very slow on old machines Use Slide Show=>Slide Transition Limit to 1 or 2 types Use consistently

Animation Controls timing, effects of text Can use the Animation button

Limited Selection Adds Sounds!

I Use Slide Show=>Custom Animation

Limit types, use consistently Use View=>Slide Master

Active Links

Slide Show Action Settings

Active Links