by

Dalinda Galaviz

Amy Bobylak

Becky Schermer

Team Human Resources

August 2018

HR 102

Agenda

• How are we doing?

• Review HR Forms

• Recruitment

• Transfers from another University

• New Hire Forms – What is missing?

• Student Authorization Form - What is missing?

• Onboarding

• Payroll

• Timelines: Turning in Paperwork

• Departures

• The Impact

• New News!!

• Question & Answer

How are we doing?

November 2017

June 2018

PAR

Recruitment• Search & Screen Committee Members:

“Recruitment Kickoff”o Review Unconscious Biases Training video

• Entering data in TAMo Timely and correctly

• Recruitment Toolo Legal document

• Justifications: Why are they moving forward?o Phone Screen

o Campus Interviews

o Hiring the Candidate

• Candidate questions regarding their status, please call HR.

Transfers

Entering employees who works at another University or transfers from another University.

NEW

HIRE

1. Type of hire2. Supervisors Name3. Salary & Funding4. Approvers for Time and Labor5. Campus & Office Phone number –all appears on their profile

NEW

HIRE

Onboarding• New Hire Contracts: Becky Schermer, HR Project Manager is

responsible for issuing new hire contracts & offer letters.

• Criminal Background Checks

o No one starts without HR verifying potential employee has passed background check

• I9 Verification – HR is verifying documents

o Employee is required to bring in documents before starting

o Form must be completed in its entirety within three business days of the date employment begins

• New Hire Orientation Checklist – how is it going?

• All new hires attend New Hire Orientation Sessions

Payroll

What issues is HR experiencing?

Lump Sum Payments

Change Forms

What is the process for processing both Bi-weekly and Monthly payroll

If paperwork is not turned in timely, what happens?

Payroll

The “Calcs”- Timesheets are not processed in real time.

Biweekly Payroll

Timesheets and absence requests are due

Approvals and Exceptions Due

Payroll

Payroll Take Aways

• Be aware of Biweekly deadlines.

• Lump Sums forms need to be sent before duties begin not when payment is needed.

• Any employee not working 100% FTE should be paid with additional FTE for any additional wages.

Timelines:Turning in Paperwork

Departures

• A departure notice should be completed ASAP when employee has informed manager of intent to leave.

• Form should be scanned to hr@uwp.edu within 24 hours of notification.

• Employee should be directed to schedule an appointment with HR Benefit Specialist.

• Student Authorization Form should be used for students who are no longer working for us.

The Impact – Systems Thinking

RESIGNATION

not communicated

timely

PAYROLL

Check processed

BENEFITS

Health, Dental, Vision, Life,

etc.

UWSC

ETF

AUDIT

EMPLOYEE

Repayment

Fraud?

OVERPAYMENT

New Hire

NOT GETTING PAID TIMELY

Becky Schermer, Project Manager

BPLOGIXAn introduction to Business

Process Management software

Presented By

Becky SchermerProject Manager

Human Resources

Demo

• BP Logix Demonstration

Departure Workflow ProcessBPLogix

BPLogixWorkflow

Sample