PowerPoint Presentation€¦ · Human Resources. Demo • BP Logix Demonstration . Departure...
Transcript of PowerPoint Presentation€¦ · Human Resources. Demo • BP Logix Demonstration . Departure...
by
Dalinda Galaviz
Amy Bobylak
Becky Schermer
Team Human Resources
August 2018
HR 102
Agenda
• How are we doing?
• Review HR Forms
• Recruitment
• Transfers from another University
• New Hire Forms – What is missing?
• Student Authorization Form - What is missing?
• Onboarding
• Payroll
• Timelines: Turning in Paperwork
• Departures
• The Impact
• New News!!
• Question & Answer
How are we doing?
November 2017
June 2018
PAR
Recruitment• Search & Screen Committee Members:
“Recruitment Kickoff”o Review Unconscious Biases Training video
• Entering data in TAMo Timely and correctly
• Recruitment Toolo Legal document
• Justifications: Why are they moving forward?o Phone Screen
o Campus Interviews
o Hiring the Candidate
• Candidate questions regarding their status, please call HR.
Transfers
Entering employees who works at another University or transfers from another University.
NEW
HIRE
1. Type of hire2. Supervisors Name3. Salary & Funding4. Approvers for Time and Labor5. Campus & Office Phone number –all appears on their profile
NEW
HIRE
Onboarding• New Hire Contracts: Becky Schermer, HR Project Manager is
responsible for issuing new hire contracts & offer letters.
• Criminal Background Checks
o No one starts without HR verifying potential employee has passed background check
• I9 Verification – HR is verifying documents
o Employee is required to bring in documents before starting
o Form must be completed in its entirety within three business days of the date employment begins
• New Hire Orientation Checklist – how is it going?
• All new hires attend New Hire Orientation Sessions
Payroll
What issues is HR experiencing?
Lump Sum Payments
Change Forms
What is the process for processing both Bi-weekly and Monthly payroll
If paperwork is not turned in timely, what happens?
Payroll
The “Calcs”- Timesheets are not processed in real time.
Biweekly Payroll
Timesheets and absence requests are due
Approvals and Exceptions Due
Payroll
Payroll Take Aways
• Be aware of Biweekly deadlines.
• Lump Sums forms need to be sent before duties begin not when payment is needed.
• Any employee not working 100% FTE should be paid with additional FTE for any additional wages.
Timelines:Turning in Paperwork
Departures
• A departure notice should be completed ASAP when employee has informed manager of intent to leave.
• Form should be scanned to [email protected] within 24 hours of notification.
• Employee should be directed to schedule an appointment with HR Benefit Specialist.
• Student Authorization Form should be used for students who are no longer working for us.
The Impact – Systems Thinking
RESIGNATION
not communicated
timely
PAYROLL
Check processed
BENEFITS
Health, Dental, Vision, Life,
etc.
UWSC
ETF
AUDIT
EMPLOYEE
Repayment
Fraud?
OVERPAYMENT
New Hire
NOT GETTING PAID TIMELY
Becky Schermer, Project Manager
BPLOGIXAn introduction to Business
Process Management software
Presented By
Becky SchermerProject Manager
Human Resources
Demo
• BP Logix Demonstration
Departure Workflow ProcessBPLogix
BPLogixWorkflow
Sample