PeopleSoft ProCard Reconciliation Training

Financial Services

October 13-19, 2010 CardHolders and Approving Officials,

Back-Up CardHolders, Back-Up Approving Officials

ProCard Administrators:Jenifer Crist/Purchasing

707-664-3102 jenifer.crist@sonoma.edu

Tania Crane/Accounts Payable707-664-2451

tania.crane@sonoma.edu

Access Online US Bank Report for Approving Officials

ProCard Modification Overview Hands-On Testing Questions and Answers

Agenda

US Bank Reports for Approving Officialshttps://access.usbank.com/cpsApp1/index.jsp?src=homedropdown

Select Reporting

Select Financial Management

Select Transaction Detail

Date◦ Select Posting

Date Range Start Date = 7th

of the month End Date = 6th

of the following month

No other changes to these sections

Group Report By◦ Company=37960◦ Division

Break/Subtotal Level

Select Cardholder Name

Additional options – Page Breaks and Excel

Select Run Report

Monthly ProCard Report Goes Away (Excel) File Upload Every Monday Descriptions of Purchases Categories Default Chartfield Multiple Chartfield Distribution ProCard Statement Billing Cycle Close

ProCard Modification

File Upload Once a Month US Bank File

Description Cardholders

should provide a brief description in the description field.

Categories Equipment Tax Printing/Promo Computer Service Hospitality Other Disputed

Default Chartfield String Default

Automatically Applied if NOT Changed

Multiple Chartfields Distribution

To add Chartfields, select the + symbol and select View All

The Distribution Amounts must equal the Merchandise Amounts

ProCard Statement

Signatures for Grants, Trust, Special Projects

Email Notification from Accounts Payable 7 Business Days to Update Information in

PeopleSoft ProCard Statement and Receipts Due to

Accounts Payable 2 Business Days Later

Billing Cycle Close

Due to Peter Flores in CMS, Salazar Hall by October 22nd, 2010

PeopleSoft ProCard User Guide ProCard Handbook

Other Documents Provided

Questions and Answers