Online Timesheet User Manualtimesheet.auditimeindia.com/Document/Online Timesheet...Timesheet User...

Timesheet User Manual

version1.0

Timesheet User Manual version 1.0

AUDITime Information Systems (I) Ltd.

Ver1.0 This is private, restricted document for authorized users only

Table of Contents

LAUNCHING TIMESHEET ..................................................................................................................................................................... 2

LOGIN / ACCESS TIMESHEET .............................................................................................................................................................. 4

HOME PAGE ...................................................................................................................................................................................... 6

Employee Timesheet ....................................................................................................................................................................... 7

How to fill User Timesheet? ......................................................................................................................................................... 10

Leave Request Management ........................................................................................................................................................... 25

CHANGE PASSWORD........................................................................................................................................................................ 38

SIGN OUT ....................................................................................................................................................................................... 42

FORGOT PASSWORD? ...................................................................................................................................................................... 43

SUPPORT ........................................................................................................................................................................................ 46

LAUNCHING TIMESHEET

This section details the steps to launch Timesheet.

Step-1 Open an Web Browser (Internet Explorer 7.0 or above / Mozilla Firefox 3.0)

Step-2

Enter below Timesheet URL in address bar

http://timesheet.auditimeindia.com/Index.aspx

Step-3 After pressing Enter, your browser will load the below screen which is the Login Page of Timesheet.

LOGIN / ACCESS TIMESHEET

This section details the steps for logging into Timesheet and accessing the various features available for users.

Step-1 Type Login Name & Password (Provided by the Timesheet Administrator)

Step-2 Click on Login button

Step-3 The following page appears after successful login,

The below screen contains Home, Change Password and Sign out links At the right hand corner.

HOME PAGE

The Home Page contains couple of menus in left panel for user as mentioned below:

• Employee Timesheet

• Leave Request Management

Employee Timesheet

Step-1 Click on Employee Timesheet link, It will show you below screen.

It shows the open timesheets for currently logged user.

Step-2 Click the Month (for e.g. August)

After clicking on month below screen is loaded with the user timesheet for given month.

Yellow marked rows indicates weekly / marked / Saturday off.

Step-3 Select the respective date for timesheet entry.

After clicking on Date below screen is loaded which is the entry form for user to fill Timesheet

How to fill User Timesheet?

Step-4 Select day status

• Present if work hour is greater than 5 hours in a day.

• Absent in case of leave.

• HalfDayWorking if work hour is less than 5 hours in a day.

Step-5 Select Respective Clients from client list.

Step-6 On selection of Client, It will load the respective Projects for that client, Select the appropriate Project.

Step-7 On selection of Project, It will load the respective Modules for that client, Select the appropriate Module.

Step-8 Select Taskgroup

Step-9 On selection of Task group, It will load the respective Task, Select the appropriate Task.

Step-10 Select the Manager

Step-11 Enter Work entry detail.

Enter Work Hour; total day hours should be less than 16 hours.

Enter voucher amount.

Enter Mode of travelling.

Step-12 After filling all entries click on save button then message box appears “Save Successfully”

Step-13 User can enter more than one work entry for one day.

Step-14 After saving entries click on CANCEL button,

It will redirect to employee timesheet page then select next date and follow above procedure to fill other day work entries.

Step-15 In case of Saturday Off or Weekly Off

Click on date select day status and save entry.

Step-16 When the timesheet is fully filled (all day entries i.e. present, absent & leave status) by user, then it will allow closing the

timesheet.

If it is not fully filled the following error massage is popup when you close the timesheet “Please Filled up all the entries to

close Timesheet”.

Step-17 Export of timesheet report

Click on export button

Message box appears showing three options (open/save/cancel) choose any of one appropriate

Option and user gets timesheet report for month.

Step-18 After filling all entries click on Close Timesheet button then user gets message “Timesheet Close successfully”.

Leave Request Management

Step-1 Click on Leave Request Management link

It will show you If any request done before, and allow you to create new Leave Request, If the Leave is not approved you can

modify.

Step-2 Click on new button to add Leave Request.

Click on modify button to modify Leave Request.

Click on delete button to delete Leave Request.

Leave Details Screen

Step-3 If Start Date less than or equal to today’s date then message box appears “Invalid Start Date”.

That means start date must be greater than today’s date.

Step-4 If End Date is less than start date then message box appears “Invalid End Date”.

That means end date must be greater than start date.

Step-5 Select Leave Type

If Leave Type is not selected then message box appears “Please Select Leave Type”.

Step-6 Select Leave Reason

If Leave Reason is not selected then message box appears “Please Select Leave Reason”.

Step-7 Select Manager

If Manager is not selected then message box appears “Please Select Manager”.

Step-8 After filling all details click on submit button to save Leave Request.

Step-9 After clicking on submit button, it accepts user leave request and forward the same to the selected manager.

Step-10 Select the entry for modification

User can modify his unapproved entries.

To modify Leave Request, Please select the appropriate entry and click on Modify button.

Step-11 User can modify the values required. To save modified leave request, Please click on Modify button.

Step-12 Use can delete unapproved Leave Requests.

To delete the leave request, Please select appropriate entry and click on Delete button.

It will populate confirmation message, Please Click OK to confirm delete else Click Cancel to cancel the delete operation.

Step-13 The Leave Request is sent to Manager for Approval.

CHANGE PASSWORD

Step-1 Click on Change Password link, for changing the Password.

Step-2 When user clicks on Change Password link, then below screen is loaded.

Step-3 Change Password: After filling all details click on submit button to save Password.

Message box appears “Password changed successfully”.

Step-4 Security Information: After filling all details click on submit button to save Security Information.

Message box appears “Security information saved successfully”.

SIGN OUT

Step-1 Click on Sign Out link if user wants to sign out from Timesheet application.

FORGOT PASSWORD?

Step-1 In case User forgot password then click on Forgot Password Link.

Step-2 Select Security question and enter appropriate answer of the question then click on submit button. If security question and

answer is right then message box appears “Password Successfully sent to your email address”. User will receive Password

Information from Timesheet Administrator.

Step-3

Click on Back to login page link it redirects to Login page.

SUPPORT

For further support please contact timesheetadmin@auditimeindia.com

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