Post on 21-Jul-2018
MissionMission• The Office of Facilities Coordination
(FCOR) provides and analyzes facilities and land use information in support of the decision and planning processes of the Texas A&M University (TAMU) community and its external constituencies.
Office of Facilities Coordination
AuthorityAuthority• The Division of AdministrationDivision of Administration assumes
responsibility for daily operational oversight for FCOR.
• For academic space matters, FCOR reports to the Executive Associate ProvostExecutive Associate Provost.
• For all other facilities issues, FCOR reports to the Vice President for Administration.
Office of Facilities Coordination
Authority Authority (concluded)(concluded)
• FCOR has the authority to process, record, maintain and provide reports related to the University’s space and land use inventory.
• FCOR also has the authority to make recommendations regarding space and land use management.
Office of Facilities Coordination
HistoryHistory• Until September of 1998, the TAMU
facilities coordination function occurred out of the Office of Institutional Studies and Planning (formerly the Office of Planning and Institutional Research).
Office of Facilities Coordination
History History (continued)(continued)
• The decision to create the Office of Facilities Coordination was driven by two factors: 1) 1) The magnitude and complexity of the The magnitude and complexity of the
TAMU facilities inventory.TAMU facilities inventory.Over 39,000 rooms must be individually identified, categorized and quantified by FCOR annually to validate TAMU’s receipt of its facilities-based formula biennial funding from the Texas legislature.
Office of Facilities Coordination
History History (concluded)(concluded)
2)2) The changing nature of facilities The changing nature of facilities development in higher education as a development in higher education as a whole.whole.
Tightening budgets preclude the construction of new buildings each time a space need arises and mandate more efficient usage of the existing facilities. Greater efficiency requires extremely detailed analysis if objective evaluation of the marginal utility of space usage is to be achieved.
Office of Facilities Coordination
ResponsibilitiesResponsibilities• The Office is responsible for three general
areas:– Acting as an information resourceinformation resource– Providing a wide range of analytical analytical
functionsfunctions, and – Developing reportsreports that deliver the
necessary information for a given need or application.
Office of Facilities Coordination
Responsibilities Responsibilities (continued)(continued)
Information Resource:Information Resource: FCOR maintains the detailed building and room inventory of record for local TAMUS components. – This database is updated periodically for any
changes which affect the utilization of the University’s facilities.
– Other data can be linked to this database as necessary to address specific information needs .
Office of Facilities Coordination
Responsibilities Responsibilities (continued)(continued)
The inventories for following components of the Texas A&M University System are included in this database:
•• Texas A&M UniversityTexas A&M University, College Station•• System AgenciesSystem Agencies,, Statewide•• The Health Science CenterThe Health Science Center•• Texas A&M University at GalvestonTexas A&M University at Galveston
Office of Facilities Coordination
Responsibilities Responsibilities (continued)(continued)
Analytical Functions:Analytical Functions: Using the attribute database of the facilities inventory, analyses ranging from the simple description of room usage to the development of complex space needs assessments for University departments can be provided.
Office of Facilities Coordination
Responsibilities Responsibilities (continued)(continued)
Reporting:Reporting: Externally or internally.• External reporting:
– The facilities inventory database must be reported periodically to the Texas Higher Education Coordinating Board (THECB).
– Other related data is used by the THECB to determine:1) The statewide space needs. 2) The facilities-based formula biennial
funding to the University by the state.
Office of Facilities Coordination
Responsibilities Responsibilities (continued)(continued)
• Internal reporting– These reports provide the facilities data
needed to present the basis for management decisions in support of internal university initiatives.
Office of Facilities Coordination
Responsibilities Responsibilities (concluded)(concluded)
• Examples of internal reportinginclude the reporting of:– Classroom and teaching lab utilization to
analyze the efficiency of individual room usage.
– Space needs assessment studies (S.N.A.P.S.). – Utilities planning and billing.– Other ad hoc reports as needed.
Office of Facilities Coordination
GoalsGoals• The goals and objectives of FCOR are to
enhance its ability to grow, develop and significantly contribute to the information / knowledge base of the University. One way FCOR intends to do this is by implementing a new, innovative facilities management information system.
Office of Facilities Coordination
Goals Goals (continued)(continued)
• By creating new interfaces and integrating with other facilities related data, this new system will be a major source of more accurate and meaningful management information for the University.
Office of Facilities Coordination
Goals Goals (continued)(continued)
• It is the vision of FCOR that this new system will be the standard for facilities inventory reporting which other system universities and agencies will follow.
Office of Facilities Coordination
AffiliationsAffiliations• The Campus Facilities Planning Committee• The Facilities Database Coordination Committee• The Facilities User’s Group• The Teaching Lab Renovation Committee• The President’s Advisory Committee on Art
Policy• The Campus Access Task Force• Building Proctor Committee
Office of Facilities Coordination
StaffStaff• The staff of the Office of Facilities
Coordination have a wide range of expertise and are ready to meet the needs and challenges of facilities management at Texas A&M University.
Office of Facilities Coordination
Organizational ChartOrganizational ChartOffice of Facilities Coordination
James MasseyDirector
james-massey@tamu.edu
Charlotte JonesSenior Office Associate
cjones@tamu.edu
Quan “Kitty” WenSystems Analystq-wen@tamu.edu
Charles M. RheaAssistant Directorchuckrhea@tamu.edu
David MorrisonFacilities Coordinatordavid-morrison@tamu.edu
Bob RudderFacilities CoordinatorUniversity Services Bldg.
b-rudder@tamu.edu
Brenda HefnerRiverside Campus
Adam ScheuermannStudent workerjumanji@tamu.edu
USESUSESFacilities Facilities ManagerManager
InformationInformation
MethodsMethods
••DataData
••UsesUses
••DecisionsDecisions
••$$$$
So You Want to be a Facilities Manager?So You Want to be a Facilities Manager?
CBMCBM--004004 CBMCBM--005005
Room Room InformationInformation
Building Building InformationInformation Master PlanMaster Plan
Classroom & Classroom & Teaching Lab Teaching Lab
UtilizationUtilization
Facilities InventoryFacilities Inventory
Construction & Construction & Renovation Renovation
RequestRequest
Information Information
Define Need Define Need
SolutionsSolutions
Allocation PlanAllocation Plan
SPACE SPACE MANAGEMENTMANAGEMENT
SPACE MANAGEMENTSPACE MANAGEMENT State Reporting & ManagementState Reporting & Management
TrendsTrends• Institutional Growth
• New Construction – Demands for Management/Upkeep
Rather than new.
• Funding Levels & Sources
• Deferred Maintenance
SPACE MANAGEMENTSPACE MANAGEMENT
0
10
20
30
40
50
30 35 40 45 50 55 60 65 70 75 80 85 90 95 0
Thou
sand
s
Fall Semester
Hea
dcou
nt
Enrollment Profile: 1930 to 2002Enrollment Profile: 1930 to 2002
Texas A&M University – College Station
Source: Office of Facilities Coordination
2,152
7,734
27,547
45,08336,127
82
13,100
15 Year Projection
Ref: 1962
Buildings by Decade ConstructedBuildings by Decade ConstructedTexas A&M University – College Station
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
Gro
ss S
quar
e Fo
otag
e
1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000
Decade Constructed
Oldest: 1909Oldest: 1909
Newest: 2001Newest: 2001
Gross Area indicated reflects initial construction and any subsequent expansions or additions..
155155
158158
1111
8383
106106
828235351515
1111
22
760760
101101
Building CountBuilding Count
Excludes Lease Space FCOR
Current ChallengeCurrent Challenge• Focus on Space Management
• Providing Quality & Quantity
• Defining Priorities
• “Dynamic Stability”
SPACE MANAGEMENTSPACE MANAGEMENT
Meeting the ChallengeMeeting the Challenge• Administrative Support
• Data & Information Base
• Patience
SPACE MANAGEMENTSPACE MANAGEMENT
Administrative SupportAdministrative Support• Education
• Involvement
• Organization
SPACE MANAGEMENTSPACE MANAGEMENT
(Net Assignable Square Feet)
% OF% OF% OF% OF% OF
TOTALFALL 1998TOTALFALL 1997TOTALFALL 1996TOTALFALL 1995TOTALFALL 1994SYSTEM PART
0.63%78,7800.69%83,3920.72%85,5580.70%82,7940.77%87,781System Admin. (01)
78.40%9,782,58780.39%9,682,10280.73%9,535,65781.39%9,631,51480.54%9,150,480TAMU (02)*
3.97%495,8972.07%249,9022.13%251,9142.14%252,7792.24%253,985HSC (03)
5.94%741,1656.21%747,4636.14%725,5086.30%745,2696.81%773,304TAES (06)
1.27%158,6001.28%153,9711.32%156,1271.34%158,0481.28%145,017TAEX (07)
3.47%432,9643.20%385,5343.12%368,7853.03%358,7013.21%364,141TEES (08)
1.80%225,1821.71%205,6121.70%200,6401.65%195,5331.73%196,037TEEX (09)
1.92%240,1311.92%230,7292.19%258,8821.52%179,7581.41%160,578GALVESTON (10)
0.08%9,8970.08%9,8970.08%9,8970.08%9,8970.09%9,897TFS (11)
1.28%159,9801.18%142,2001.19%140,8321.19%140,9321.24%140,756TTI (12)
0.27%33,3150.28%33,3150.28%33,3150.28%33,3150.29%33,315TVMDL (20)
0.95%118,6630.99%119,4400.38%44,8150.39%45,6450.40%45,801NON-TAMUS (99)
100.00%12,477,161100.00%12,043,557100.00%11,811,930100.00%11,834,185100.00%11,361,092TOTAL
Data & InformationData & Information• Usefulness
• Technology
• Design & Access
SPACE MANAGEMENTSPACE MANAGEMENT
Office of Facilities Coordination
•• Student LifeStudent Life– 12,279 Sq.Ft.
•• Residence LifeResidence Life– 7,615 Sq.Ft.
•• TOTAL: TOTAL: 19,927 19,927 SqFtSqFt..
••Current Space UseCurrent Space Use
Y.M.C.A. BuildingY.M.C.A. Building
Y.M.C.A. BuildingY.M.C.A. BuildingCurrent Space UseCurrent Space Use
•• Third FloorThird Floor– 4,722 ASF
•• Second FloorSecond Floor– 3,877 ASF
•• First FloorFirst Floor– 5,473 ASF
•• BasementBasement– 5,855 ASF
•• Bldg Total: Bldg Total: 19,92719,927 ASFASF
Former Swimming Pool
Y.M.C.A. BuildingY.M.C.A. BuildingCurrent Space UseCurrent Space Use
Department Name Basement 1st flr 2nd flr 3rd flr Total Area
Residence Life 5,473 - 2,142 7,615 Student Life 5,855 - 3,844 2,580 12,279
Total Assignable Area 5,855 5,473 3,844 4,722 19,927
Gross Area (based on ASF %) 9,935 9,287 6,523 8,013 33,758Fall 2001
Data ElementsData ElementsRoom InventoryRoom Inventory
Office of Facilities Coordination
•• Building Number*Building Number*•• Floor LevelFloor Level•• Room NumberRoom Number•• Capacity Capacity (Student Stations)(Student Stations)
•• Organizational Unit* Organizational Unit* •• Room Room UseageUseage
– Prorations– Use Codes– Part of TAMU System
Space by Room TypeSpace by Room TypeClassroom
3% Teaching Lab6%
Research Lab8%
Office17%
Study5%
Special Use10%
General Use10%
Support22%
Health Care1%
Residential18%
Texas A&M University – College Station
Source: Office of Facilities Coordination
Space Category TAMU* Other TAMUS TAMU-G Non-TAMUS Grand Total
Classroom (100) 337,197 23,018 15,514 0 375,729
Laboratory (200) 1,347,838 927,304 46,350 8,322 2,329,814
Instructional 578,792 112,550 28,750 708 720,800
Research 769,046 814,754 17,600 7,614 1,609,014
Office (300) 1,720,369 807,980 50,127 53,062 2,631,538
Study (400) 470,299 49,938 15,262 2,144 537,643
Special Use (500) 986,924 226,672 20,020 14,548 1,248,164
General Use (600) 1,014,289 122,726 13,948 70,856 1,221,819
Support (700) 2,249,250 176,735 23,516 5,460 2,454,961
Health Care (800) 115,156 85,087 0 13,126 213,369Residential (900) 1,870,643 9,713 595 2,448 1,883,399
Grand Total 10,111,965 2,429,173 185,332 169,966 12,896,436
Fall 2001Fall 2001
ROOMROOM
Utility Utility costscosts
OccupantOccupantNameName
Phone Phone numbernumber
SchedulingScheduling
Asset Asset locationlocation
FloorFloorPlansPlans
SafetySafetyEquipmentEquipment
ClassClassAttributesAttributes
NetworkNetworkterminusterminus
ProctorProctorInformationInformation
ResearchResearchaccountsaccounts
Data & InformationData & Information Links to Room InformationLinks to Room Information
Data ElementsData ElementsBuilding InformationBuilding Information
Office of Facilities Coordination
•• BuildingBuilding::– A roofed structure with at least two walls for
permanent or temporary shelter of persons, animals, plants, materials, or equipment. It is attached to a foundation, roofed, serviced by a utility (exclusive of lighting) , and is a source of maintenance and repair activities.
Data ElementsData ElementsBuilding Building InformationInformation
Office of Facilities Coordination
•• Building NumberBuilding Number•• Building NameBuilding Name•• Number of FloorsNumber of Floors•• Gross AreaGross Area•• PerimeterPerimeter•• LocationLocation•• Occupancy DateOccupancy Date
•• Building CodesBuilding Codes– Type– Construction– Ownership– Condition
•• Capital InvestmentCapital Investment– Initial– Annual Capitalized Value– Replacement Value
Inventory ScopeInventory Scope
Texas A&M University
* College Station Campus* College Station Campus
Source: Office of Facilities Coordination
Data Item TAMU/SNon-Brazos
County Total
Acres* 11,482
Building Count 827 758 1,585
Room Count 39,205 4,236 43,441
Gross Area 21,125,611 2,233,600 23,359,211
Assignable Area 12,896,436 1,694,313 14,590,749
E&G Area 7,190,355 1,183,259 8,373,614
Needs AssessmentNeeds AssessmentChemical EngineeringStaff & Academic Data
Full-Time-Equivalents
ResearchTeachingHeadcountPersonnel Type0.000.000Administrator-11.800.202Administrator-2
16.306.2024Faculty-10.100.053Faculty-2
18.9523Staff (Non-Classified)
Laboratory Contact HoursHeadcountDepartmental Majors1,433.0Total:47Masters
58Doctoral
Fall 1999CURRENT (Semester Credit Hours)TOTALDoctoralMastersUndergradProgram Name#
3812475282Liberal Arts122200222Science2
3,3914213052,665Engineering7
0000___
0000___
3,9944453803,169TOTAL
COMPUTED SPACE NEEDSChemical EngineeringFall 1999Office Space
SQUAREFEET=StandardXHeadcountPOSITION
02400Administrator-13601802Administrator-2
3,36014024Faculty-1210703Faculty-2
3,22014023Staff (Non-Classified)4801204Support (Classified)
6,48060108Grad Asst Teaching0600Grad Asst NonTeaching0600Grad Asst Research0600Research Asst
5703019Student Staff70701Other
14,75080184T O T A L
1,04020X52Conference Room7385.0%X14,750Office Service
Chemical EngineeringCOMPUTED SPACE NEEDSFall 1999Research Laboratories
RESEARCH UNITSRESEARCHWeightF.T.E. or
UNITS Factor HeadcountPOSITION0.7820%x3.88 Undergraduate FTE Faculty
0.4350%x0.86 Masters FTE Faculty
1.72100%x1.72 PhD FTE Faculty
0.00100%x0.00 Professional (Vet Med) Faculty
18.10100%x18.10 Research FTE Faculty
18.95100%x18.95 Research Staff
9.4020%x47.00(2) Masters Students
58.00100%x58.00(2) PhD Students
107.37148.51TOTAL
(Includes Lab & Lab Service)Projected RESEARCH Space NeedArea perRESEARCH
Total =Research Unit X UNITS
28,961269.72EXISTING
48,318450.00107.37Projected
(1) = Headcount or (2) = FTE or ZERO (No Majors & No Semeser Credit Hours)
7004COMPUTED SPACE NEEDSChemical EngineeringFall 1999Unit Summary
Assignable AreaHeadcountActual ofComputedPersonnelComputedDifference= NEED-Actual TYPE OF SPACE
OFFICE0NA000Administrator-120.0%(360)360300Administrator-2
240.0%(3,360)3,3602,588Faculty-130.0%(210)210180Faculty-2
230.0%(3,220)3,2202,500Staff (Non-Classified)483.3%(80)480400Support (Classified)
1080.0%(6,480)6,4805,785Grad Asst Teaching0NA000Grad Asst NonTeaching0NA000Grad Asst Research0NA000Research Asst
190.0%(570)5700Student Staff116218.6%11,283700Other
79.7%(2,997)14,75011,753OFFICE SUBTOTAL22.5%(806)1,040234Conference18.4%(602)738136Office Service66.1%(1,602)4,7293,127Teaching Laboratory59.9%(19,357)48,31828,961Research Laboratories
100.0%011,66411,664Special Use
18468.8%(25,364)81,23955,875G R A N D T O T A L02/16/00FCOR
Office of Facilities Coordination
Projected Space NeedsProjected Space NeedsTexas A&M University – College Station
0
1
2
3
4
5
6
Squa
re F
eet
Mill
ions
81 82 83 84 85 86 87 88 89 90 91 92* 93 94 95 96 97 98 99 '00 '01
Fall Semeter
TAMU THECB Projection
(244,735)(244,735)
Source: Office of Facilities Coordination
(1,015,132)(1,015,132)
* 5* 5--Factor Model initiated 1992Factor Model initiated 1992
THECB CalculationTHECB Calculation
Classroom & Teaching Lab UtilizationClassroom & Teaching Lab Utilization
0
5
10
15
20
25
30
35
40
45
'92 '93 '94 '95 '96 '97 '98 '99 '00 '01Fall Semester
Ave
rage
Wee
kly
Hou
rs o
f Use
Classroom sTHECB Standard
Texas A&M University – College Station
Source: Office of Facilities Coordination
0
5
10
15
20
25
30
35
40
45
'92 '93 '94 '95 '96 '97 '98 '99 '00 '01Fall Semester
Ave
rage
Wee
kly
Hou
rs o
f Use
Teaching LabTHECB Standard
THECB EvaluationTHECB Evaluation
38*38*
**
*THECB Standard*THECB Standard
Classroom & Teaching Lab UtilizationClassroom & Teaching Lab Utilization
Texas A&M University – College Station
Source: Office of Facilities Coordination
Fall 2000Fall 2000
Average Number of Average Number of Students in ClassStudents in Class
0
1
2
3
4
5
6
7
8
9
10
11
8:00 8:30 9:009:3010
:0010
:3011:0
011:3
012:0
012:30 1:0
01:3
02:0
02:30 3:00 3:304:004:3
05:0
05:30 6:00 6:307:007:3
08:0
08:30 9:00 9:3010:00
Thou
sand
s
ClassroomsAuditoriumTeaching Lab
TOTAL SEATING CAPACITYClassrooms: 9,704Auditoriums: 10,664
ClassroomClassroom
AuditoriumAuditorium
CapacityCapacity
THECB Space Needs Projection Infrastructure FundingInfrastructure Funding
Process OverviewProcess OverviewDataDataStudentStudent
Faculty FTEFaculty FTE
#Volumes#Volumes
Research Research ExpendituresExpenditures
% of Total% of Total
Space ModelSpace Model**TeachingTeaching
OfficeOffice
LibraryLibrary
Research Research
ServiceService
PredictedPredictedSpaceSpaceNeedNeed
X X Infrastructure Infrastructure
RateRate==
FundingFunding**55--Factor Academic Space ModelFactor Academic Space Model
Capital Plan SummaryCapital Plan Summary
Texas A&M University – College Station
Source: Office of Facilities Coordination
55--Year PlanYear Plan
March 2002 Update
Status CapitalPhysical
Plant Total Estimated Cost
Approved 28 13 41 319,804,848 Proposed 23 18 41 146,942,621 Under Consideration 22 0 22 565,700,000
Total 73 31 104 1,032,447,469$
Excludes TAMU-Galveston and TAMUS Agencies
Space Profile by Campus LocationSpace Profile by Campus Location
Texas A&M University – College Station
Source: Office of Facilities Coordination
Fall 2001Fall 2001
Bldg Count Campus Location Gross Area Assignable
254 Main Campus 12,477,965 8,223,41063 West Campus 2,145,441 1,390,770
177 Vet School Area 1,759,078 1,188,76950 Airport Area 313,282 217,8415 Research Park 299,527 195,5673 Bush Library Complex 348,774 189,82254 Brayton Fireman Training Field 136,604 98,250
106 Riverside Campus 706,791 533,04716 Leased Space 137,901 95,29117 ASTREC 120,472 81,82931 University Farm 90,689 72,448
776 COLLEGE STATION TOTAL 18,536,524 12,287,044760 Less: Leased Space 18,398,623 12,191,753
User InvolvementUser Involvement
• CommunicationFacilities Users GroupFacilities Users Group
Facilities Database Coordinating CommitteeFacilities Database Coordinating Committee
Departmental Business AdministratorsDepartmental Business Administrators
Campus Facilities Planning CommitteeCampus Facilities Planning Committee
Space is not a rational issue
SPACE MANAGEMENTSPACE MANAGEMENT
Future OpportunitiesFuture Opportunities• Understand what you have
• Assess your need
• Develop Creative Solutions
• Management Needs will vary
SPACE MANAGEMENTSPACE MANAGEMENT