October 20, 2006

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Postdoctoral Research Fellow Luncheon

Caroline Rotondi

Admin. Director

Office for Postdoctoral Careers

Center for Faculty Development & Diversity

Barbara Bierer, M.D.

Senior Vice President, Research

Director, Office for Postdoctoral Careers,

Center for Faculty Development and Diversity

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Announcements & Updates:

•M2 ShuttleBrigham and Women's Hospital will now support ridership on the M2 Shuttle for BWH employees with Harvard IDs. Individuals with active Harvard IDs will continue to have free access. Brigham and Women's Hospital's decision reinforces the importance of collaboration among BWH, Harvard, and other Harvard-affiliated institutions.

•Sign up for OPC Email Distribution List!

Email BWHPostdocCareers@Partners.org with subscribe in the Subject Field

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

BWH Event Calendar: http://www.brighamandwomens.org click on Health Information

Classes and Programs List Events

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Upcoming Events for Postdocs:

10/24/06 Reviewing Manuscripts – Caren Solomon, MDs

11/07/06 Writing Effective Abstracts – Julie Glowacki, PhD

11/17/06 Postdoc Luncheon - TBA

11/21/06 Demystifying Green Cards & Visa Issues – Claire Ayer, PIO

12/8/06 Grant Writing Workshop - Paul Allen, MD, PhD, Rebecca Baron, MD, Julie Buring, ScD, Matthew Layne, PhD, Ruth Ruprecht, MD, PhD and Rong Tian, PhD

12/15/06 Alternative Careers: Teaching at the College Level Didem Vardar Ulu, Ph.D. - Postdoc Luncheon

FOR MORE INFORMATION AND REGISTRATION – VISIT BWH INTERNET

http://www.brighamandwomens.org/view/viewEvents.aspx?audience=1

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Benefits and Perks!

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Clarification regarding HMS affiliation and BWH benefits

Most postdocs are monthly paid and have a specific BWH benefit package

Due to range of funding sources there are exceptions

Overview of Benefits and Resources

Purpose:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Both!

BWH is a Harvard affiliated institution, so most BWH postdocs have two titles for their CV:

Brigham “title” as a Research/Postdoctoral FellowHarvard “appointment” as a Fellow

Examples:

Via BWH Compensation, Medical, Dental, T Pass,etc.Via Harvard Access to M2 Shuttle, Libraries, etc.

BWH or Harvard?

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Check with your department regarding the status of your Harvard appointment

The Harvard appointment generates your Harvard University ID number (HUID)

Once you receive HUID number and ID you have access to eCommons, the Harvard Medical Intranet

http://www.ecommons.harvard.edu/

Use eCommons to research resources available

Harvard Appointment:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Introductions:

Angela Carter – Monthly HR/Benefits Coordinator

Frank Mihovan – Benefits Consultant

Lisa Ponton – Vice President, Human Resources

Syeda “Soofia” – Senior Human Resources Consultant

Nancy Talbot – Senior Compensation Representative

Human Resources Representatives:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Human Resources has dedicated staff for research employees.

HR structure/staffing and their respective roles as it relates to postdoc fellows:

Syeda Soofia – Research Administration/ Consultant (Weekly Paid)

Angela Carter – Benefits/Orientation

Nancy Talbot – Consultant/Payroll (Monthly Paid)

Human Resources & Postdocs:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Benefits begin on date of hire - 30 days to elect coverage

Changes can be made at:

Annual open enrollment period

At the time of a Qualifying Event

Marriage

Birth

Loss of spousal insurance coverage

Etc.

Enroll via Peoplesoft

BWH Benefits:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

System used to manage benefits, payroll, etc.

Go to http://ibridge.partners.org

Or - from your BWH network computer Start Menu Partners Applications Peoplesoft

Peoplesoft:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Use Partners network login & SSN, then reset password

When to use view paycheck, enroll in benefits, tax saver accounts, annual open enrollment, elect T Pass, etc.

Peoplesoft:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Medical Insurance – 7 Options (Partners Plus, Partners Value, Master Health, Harvard Pilgrim Health

Care, Tufts Health Plan, Neighborhood Health Plan, or opt out of coverage)

Rx Coverage – Medco Prescription Drug Program

Dental Insurance – Delta Dental

Vision Plan – Blue Cross Blue Shield of Massachusetts

BWH Benefits:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Employer paid Long Term Disability – After being disabled for 3 months.

Employer paid Core Life Ins./A.D. & D. – Option of additional coverage at employee’s expense

BWH Benefits:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Flexible Spending Accounts – Health Care FSA & Dependent Care FSA

403(b) Retirement Account – 3 Options (Fidelity, VALIC and TIAA-CREF)

BWH Benefits:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Did you know ?

Fellows are immediately eligible upon date of hire to make contributions to BWH 403(b) retirement program

Tax deferred savings accounts lower your taxable gross income – you pay less in taxes.

Even a small monthly contribution will add up and grow over 30+ years.

Retirement Savings:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Representatives onsite outside BWH Cafeteria in October & November to explain more about saving on taxes and putting money aside for retirement.

Fidelity – Nov 1 TIAA-CREF – Nov 3 VALIC - Oct 24, 26, 30 – Nov 2, 7, 8, 13, 15, 28, 30

…and by calling toll free phone numbers:

Fidelity: 800-642-7131TIAA-CREF: 800-842-2004VALIC: 978-270-7705

Retirement Savings:

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Perks! http://www.bwhpikenotes.org/ click on Perks

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Perks! http://www.bwhpikenotes.org/ click on Perks (in upper right)

Seasonal New England Aquarium Auto Rental/Service New England Aquarium/Imax Theatre Books/Magazines TD Banknorth Garden Concerts Cellular & Mobile Services Theatre Shows Classes/Clubs/Leagues Health Clubs & Apparel & Fitness Electronics Home Decor/Service/Repair Entertainment Hospital Attire Financial Services Internal Services Flowers/Gifts Jewelry Fun/Travel Personal General Tickets Restaurants Go Boston Cards Wholesale/Discount Clubs Isabella Stewart Gardner Museum Rest/Relaxation/Beauty Movie Passes FAQs Museum of Science How to receive BWH Perks emails/broadcast messages

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Go online to Pike Notes Staff Resources- Employee Resource Guide- Hospital-wide Policies and Manuals- Human Resources/Benefits

Call Benefits office (617) 726-8133 until 8:00 pm

BRI Research Intranet

If unsure, contact the OPC for direction

Where do I find answers ?

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Useful Contact Information for Employees:Page Operator - 732-6660STAT Line - 732-6555Benefits - 726-8133Child/Family Care - 732-5067Employee Assistance Program- 732-6017Employee Perks Program - 732-6584Help Desk - 732-5927Human Resources - 954-9600Infection Control Department- 732-6785International Staff Office - 726-9211Interpreter Services - 732-6639MASCO Commuter Services - 632-2796Occupational Health Service - 732-6034Payroll - 732-9787Transportation & Parking - 732-5877Tuition Reimbursement - 954-9710

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Useful Websites for Employees:

BWH Intranet: http://bwhpikenotes.org

BWH Website: http://www.brighamandwomens.org

HR Website: http://is.partners.org/hr

Benefits Forms: http://is.partners.org/hr/benefits/index.html

Partners Online Telephone Directory: http://ppd.partners.org

PeopleSoft Employee Self Service: http://is.partners.org/hr/ibridge/bwhweb/bwhibridge.htm

Center for Faculty Development and DiversityOffice for Postdoctoral Careers

Questions ?