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MUNICIPALITYOFTHEDISTRICTOFLUNENBURG

RFPNo.2019-05-401

DesignandBuildServicesSingletrackTrails:

RiverRidgeCommonPhase3

July19,2019

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1. PURPOSE..................................................................................................................................3

2. BACKGROUND.........................................................................................................................3

3. SCOPEOFWORKANDLEVELOFEFFORT.................................................................................4

4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDS....6

5. WARRANTY..............................................................................................................................8

6. STEERINGCOMMITTEE............................................................................................................8

7. DELIVERABLES.........................................................................................................................8

8. DOCUMENTSACCOMPANYINGTHISRFP................................................................................9

9. SITEVISIT.................................................................................................................................9

10. INSTRUCTIONSTOPROPONENTS..........................................................................................9

11. REQUESTFORPROPOSALSREQUIREMENTS.......................................................................10

12. EVALUATION.......................................................................................................................13

13. GENERALTERMSANDCONDITIONS....................................................................................15

MunicipalityoftheDistrictofLunenburg Page3of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________1. PURPOSEThisRequestforProposal(hereafterreferredtoasthe“Proposal”orthe“RFP”)outlinestherequirementsoftheMunicipalityoftheDistrictofLunenburg(hereafterreferredtoasthe“Municipality”or“MODL”)withregardtodesignandbuildservicesbyqualifiedprofessionalfirmsandindividuals(hereafterreferredtoasthe“Proponent”)fornon-motorisedsharedusesingletracktrails.ThesesingletracktrailsmustbebuilttothebestpracticesustainabletrailstandardsoftheInternationalMountainBikeAssociation(“IMBA”)andtheUnitedStatesForestService(“USFS”),andgenerallymeettheIMBATrailClassificationfor“MoreDifficultBlueSquare”trails.TheprojectsiteislocatedontheRiverRidgeCommon(“RRC”)parkproperty,at4668Highway10inNewGermany,NovaScotia.2. BACKGROUNDMODListhethirdlargestruralmunicipalityinNovaScotiaintermsoftotalpropertyassessmentandencompassesageographicarearepresentingover432,000acres.AshortcommutetotheprovincialcapitalofHalifax,theMunicipalityishometoagrowingpopulationofover25,000andisconsideredoneofthe"hotspots"fordevelopmentandgrowthinNovaScotia.TheMunicipalitycurrentlyhasaworkforceof40employeeswhoworkinvariousdepartmentssuchasEngineeringandPublicWorks,EconomicDevelopment,Finance,Administration,PlanningandDevelopmentServices,Building/FireInspection,Recreation,andSolidWasteManagement.GovernanceofMODLisbolsteredbystrongpartnershipswithneighbouringmunicipalunits.RiverRidgeCommonisamulti-year,phaseddevelopmentofvariousparkcomponentsona115acreproperty,dividedbytheSouthShoreAnnapolisValley(rail)Trailinto2distinctparcels.The15acreLowerParkisaformergravelpit,situatedbetweenHighway10andtherailtrail.The100acreUpperParkareaisaformerwoodlot,tothenorthoftherailtrail,andistheprimaryfocusoftheworkdescribedinthisRFP(seeattachedmapsheetsofprojectsite).TheRiverRidgeCommontrailnetworkisintendedtoaccommodatevariousyear-round,non-motorisedactivities.Todate,intheUpperPark,existingformerwoodlotroadsandseveralnewsegmentsoftrailhavebeendevelopedintoanetworkofapproximately1.7kmofnon-motorised,graveltread2mwide,gentle,easy,obstacle-freetrail,whichmeetsthebestpracticeguidelinesfortrailaccessibilityforallusers.Additionaltrailsegmentsofthistypewillbeaddedinthenearfuture,asshownontheattachedtopographicalTrailSystemOverviewmap.TheproposedsingletracktrailsystemshouldbedevelopedandincorporatedintotheoverallRRCtrailnetwork,toinvitemoreadventuroususerstoexploreandexperiencetheparkbeyondtheeasygraveltrails,withasmoothprogressionoftechnicaltrailuseskills.Thesingletrackshouldpromoteapositive,fun,andsafeuserexperience,andencourageneweruserstobecomesingletracktrailaficionados.

MunicipalityoftheDistrictofLunenburg Page4of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________3. SCOPEOFWORKANDLEVELOFEFFORTInthiswork,theMODLisseekingto(A)planaconceptforoverallsingletracktraildevelopmentand(B)constructthefirstsegmentsofsingletracktrailontheRiverRidgeCommonUpperParkparcel.(A)SingletrackConceptPlanworkwillincludeconsultationwiththeRRCProjectManager(anexperiencedmountainbikerandtrailuser)toestablishageneral,high-levelconceptfortheoveralldevelopmentofasingletracktrailsystemintheUpperParkparcel:

• Thissystemiscurrentlytargetedtobeapproximately7-10+kmintotallengthat(future)finalbuildout,constructedinandaroundtheUpperPark’seasygraveltrailsystem.

o Thegentlegraveltrailsystem,asshownontheattachedtopographicalTrailSystemOverviewmap,isdefinedbybothexistingtrailsegmentsandaroutefortheremainderthathasbeenpreviouslymappedandflaggedontheground(tobeconstructedunderaseparatecontract).

• Fortheplanningwork,thesuccessfulproponentwillbeexpectedtodeliveraplan(atminimumadigitallyannotatedversionoftheattachedtopographicalTrailSystemOverviewmap),showing:

o Proposedsingletracktrailsystem(incl.developmentzonesandgeneralroutesforproposedtrailsegments),

o Locationsofpositiveandnegativecontrolpoints,o Approximatelocations,characteristics,andcostsofanyproposedstructures,ando Estimatedlengthoftrailandconstructioncostperlinealmetreofeachtrail

segment/developmentzone.

• TheSingletrackConceptPlanmustbereviewedandapprovedbytheRRCProjectManager/MODLbeforeconstructionworkmaycommence.

• Itisemphasizedthatthiscomponentoftheworkisnotadetailedplanningortrailmappinganddesignprocess,butisonlyintendedtoproduceabasicgeneralconceptplanandcostestimatesforthepark’ssingletracktrailsystem.ThiswillserveasareferencetohelptheMODLplantheoverallsingletracktraildevelopmentandconstructionprocessthroughpotentialmultiplephasesoffutureconstruction.

• ThisworkDOESNOTentailANYofthefollowing-publicorstakeholder(otherthanRRCProjectManager)consultation,formal(e.g.municipalplanninglevel)siteevaluation,strategiceconomicdevelopment,marketing,branding,signage,oranyworkotherthanthatdirectlyrelatedtosingletracktrailnetworkconceptplanning.

MunicipalityoftheDistrictofLunenburg Page5of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________(B)Singletrackconstructionworkwillincludefinallayoutandconstructionoftheinitialphaseofsingletrackdevelopmentonthesubjectproperty:

• Thesegment(s)oftrailtobeconstructedinthisphasewillbebasedontheplanningworkinitem(A)above,tomeettheoverallplanningandconstructionlevelofeffortshownbelow.

• Inlieuofextensivemappinganddesigndocumentationforthisconstructionwork,thesuccessfulProponentwillinsteaddevelopafinallayoutflaggedontheground,tobeapprovedbyRRCProjectManagerbeforeconstructionmaycommence.

• Constructionworkshallincludeclearingofthetrailcorridor,grubbing,shaping,andcompactionofthetrailtread.

Thecombinedtotallevelofeffortforbothcomponents(A)and(B)ofthisworkshallnotexceed$50,000.00(notinclusiveofNovaScotiaHST).Theconstructionworkincomponent(B)isthemainpriorityforthisproject,soitisexpectedthatthiswillcomprisethebulkoftheoveralllevelofeffort.Timeisoftheessence,andprojectconstructionworkmustbesubstantiallycompletedbyMarch6,2020.Anyfinalproofrolling/compactionoffinishedtrailbedmustbecompletedinsuitablydrysoilconditions;intheeventthatthiscannotbeachievedbeforethesubstantialcompletiondeadlineduetoprevailingweatherconditions,thechosencontractorandMODLwillnegotiateamutuallyagreed-uponextensionforthiscomponentoftheworkonly.

MunicipalityoftheDistrictofLunenburg Page6of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDSThefollowinggeneralconsiderationsapplytotheRRCsingletracktraildevelopmentprogram:

• SingletrackdevelopmentmustbeintegratedwiththeremainderoftheRRCtrailprogram,tothecurrentbestpracticesofsustainabletraildesignandconstruction,foroptimaluserexperience.

o Afundamentalplanningparameterisconfiguringthesingletracktrailsystemasaseriesoflinkedloopedsegmentsorzones,withoutersegment/zoneboundariesdefinedbythegraveltrailprogramand/orparkpropertyboundaries.

• Trailshouldgenerallybefocussedonclassicintermediatesingletrackcrosscountrymountainbikeriding,enjoyablyrideableinbothdirections,withoutanytechnicaltrailfeatures(suchaselevatedbridges,jumps,drops,etc.).AfterbecomingfamiliarwiththeRRCsingletracktrailsystem,mountainbikeusersofintermediateskillshouldbeabletogenerallyenjoythetrailswithoutoftenhavingtoputafootdownforsupportorwalkovermoretechnicalsections.

• Trailmayhaveamixed“hybrid”styleofoveralltrailflow(e.g.IMBA,2004,p.97),ablendof“openandflowing”and“tightandtechnical”styles,whichcanvarybetweensegments.Trailshouldbedesignedtoallownomorethanlowtomoderateratesofbikespeed,throughappropriateuseofcorralling,chokes,andturns.Thiswillhelpreducetheriskofhigh-speed,injuriouscollisionsorcrashes.

• Trailmustaccommodateshareduseforyear-roundactivitiesincludingwalking,running,mountainbiking,andsnowshoeing.

• Ifdeemedfeasible,overallplanningshouldincludesometrailsegmentsthatforman“UpperParkBoundaryTrail”thatgenerallyparallelstheperimeterofthesubjectUpperParkproperty.

• Trailshouldgenerallyworkwithlocaltopographyandterrainfeatures,andavoidflatand/orwetlocations,tominimiseoreliminaterequirementsforraisedtreadconstruction,culverts,retainingwalls,bridges,orotherassociatedbuilt-uptrailstructures.Anyrequiredstructuresshouldbesitedanddesignedtominimizeoverallsegment/zoneconstructioncosts.

• Trailshouldgenerallyberollingcontouralignmentwithflatorclimbingturns,outslopedtread,andappropriatelyspacedgradereversals/draindipsfordrainage.

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• TrailmustgenerallymeetthetheIMBATrailClassificationfor“MoreDifficultBlueSquare”trails(seeattacheddocument).

• Treeclearingshouldgenerallybeminimisedbysensible,low-impact,trailcorridorlayoutandsensitivitytotheecologicalvalueoftheprojectsite.Corridorlayout,includingtreeclearing,mustbeflaggedandapprovedbytheRRCProjectMangerbeforeagivensegmentmaybeconstructed.

• TheartificiallandformsoftheexistingErosionControlareamaybedesirableforinclusionintothesingletracktrailsystem.ThiscanbeexploredinconsultationwiththeRRCProjectManager.

ThefollowingspecificationsandreferencestandardsarearequirementoftheRFP:

• Trailmustbedesignedandconstructedtocurrentbestpracticeforsustainabletrails,astypifiedby:o “TrailConstructionandMaintenanceNotebook”,UnitedStatesForestService,

currentversion.(https://www.fhwa.dot.gov/environment/recreational_trails/publications/fs_publications/07232806/toc.cfm).

o “TrailSolutions:IMBA’sGuidetoBuildingSweetSingletrack”,InternationalMountainBicyclingAssociation.BoulderCOUSA,2004.

• TrailmustmeetcriteriaforuptoIMBA“MoreDifficult/BlueSquare”levelofdifficulty(IMBA,2004,p.75)-seeattachedreferencetable.

• Trailcorridortohavemin.0.6mtreadwidth,2-2.5mvegetationclearingwidth,and3.0mvegetationclearingheight.

• Allpruningofvegetationshallbedonetoaboriculturebestpractices.

• Trailsurfaceconstructedofcompacted,firm,stablenativemineralsoil.

• Trailincorporatesappropriatetrailway,positivedrainage,andothertrailstructuresasneeded.

• Trailsonsteepersideslopesmustbefullbenchcuttonativemineralsoil.

• Clearedvegetationandsurficialorganicmaterialwithintrailrightofwaytoberemovedandplacedrandomlyoutsidetrailcorridor.

MunicipalityoftheDistrictofLunenburg Page8of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________5. WARRANTYThewarrantyperiodof12monthswillcommenceonthedatetheprojectreceivesaConstructionCompletionLetteridentifyingthateachofthesitesaresubstantiallycompleteandreadyforuse.TheOwnerwillestablishthiscompletiondate.6. STEERINGCOMMITTEEThisprojectwillbemanagedbyaSteeringCommitteeconsistingofMODLRecreationServicesstaffandtheRRCProjectManagerordesignate.7. DELIVERABLESReportingtotheRRCProjectManager(orMODLTrailsandOpenSpaceCoordinator/otherMODLdesignate),thesuccessfulProponent’sprojectworkwillentail:

1. ConductastartupsiteinspectionwiththeProjectManagerordesignate,toreviewpotentialareasforsingletrackdevelopmentonthesubjectpropertyandidentifyanyspecificconcernsorrequirements.

2. SubmitdraftSingletrackConceptPlan(asdescribedinSection3)toProjectManagerfor

reviewandapproval.

3. FollowingapprovaloftheSingletrackConceptPlan,layoutoftheinitialsegment(s)of

singletrackforconstruction,flaggingtheproposedtrailcorridorontheground.

4. ConductaflaggedtrailcorridorwalkthroughwiththeProjectManagerordesignatefor

approvalbeforecommencingclearingandconstructionactivities.

5. Constructthetrails.PeriodicallyreviewprogressandqualitywiththeMODLProject

Manageronsite,onamutuallyagreed-uponschedule.

6. Conductanas-builtwalkthroughwiththeProjectManagerordesignateforsubstantial

completioncertification.

MunicipalityoftheDistrictofLunenburg Page9of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________8. DOCUMENTSACCOMPANYINGTHISRFP• PricingBreakdownForm(.pdf)• Thefollowingattacheddocumentsshouldbeprinted/viewedincolour:

o RRCLocatorMap(11x17size.pdf)o RRCProjectOverviewMap(11x17size.pdf)o RRCTrailSystemOverviewMap(A1size.pdf)o IMBATrailClassificationSystem(project-specificannotationinRED)

9. SITEVISITProponentscanarrangetoviewtheprojectsitewiththeMunicipality’sProjectManagerbeforesubmittingaproposal.ContactinformationforRRCProjectManager:

ThomasChalmersP.Eng. SnowOwlConsultingInc.(tel)9022980521 (email)tc@snowowl.ca

Apre-submissionsitevisitisnon-mandatory;Proponentsshallbedeemedtohavefamiliarizedthemselveswiththeexistingsite,workingconditions,andallotherconditionswhichmayaffectperformanceoftheContract.Nopleaofignoranceofsuchconditionsasaresultoffailuretomakeallnecessaryexaminationswillbeacceptedasabasisforanyclaimsforextracompensationoranextensionoftime.10. INSTRUCTIONSTOPROPONENTS

.1 SubmissionofRFPRequestforProposalsshallbereceivedonorbefore2:00pmonJuly19,2019localtime,attheMunicipalOffice,210AberdeenRoad,Bridgewater,NovaScotia.Latesubmissionswillnotbeacceptedandwillbereturnedunopened.Faxedore-mailedsubmissionswillnotbeaccepted.NoProposalmaybewithdrawnafterclosing.Priortoclosing,aProposalmaybewithdrawnuponwrittenrequestsignedbyanOfficeroftheProponent’scompany.TheRequestforProposalshallbeaddressedtothefollowingcontactperson: LauraBarkhouse,TrailsandOpenSpaceCoordinator MunicipalityoftheDistrictofLunenburg 210AberdeenRoad Bridgewater,NovaScotia B4V4G8

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ProponentsshallsubmitProposalsinoriginalform(minimumofthree),plusthreecopies.Theoriginalsshallbemarked“Original”andtheduplicatecopiesshallbemarked“Copy”andshallincludeduplicatecopiesofeveryAppendixtotheProposal.Proposalsshallbeenclosedinaplainenvelope,sealedandwithoutanyidentifyingmarksandshallbelabeled: REQUESTFORPROPOSALS–DesignandBuildServices,SingletrackTrails:

RiverRidgeCommonPhase3–RFPNo.2019-05-401

.2 EnquiriesAllenquiriesrelatedtothisRFPshallbedirectedtothefollowingpersonortheirdesignate.Informationobtainedfromanyothersourceisnotofficial: ThomasChalmers,P.Eng. RRCProjectManager Phonenumber:(902)298-0521 Email:tc@snowowl.caAllenquiriesmustbereceivednolaterthanJuly5,2019.

11. REQUESTFORPROPOSALSREQUIREMENTS

.1 MethodologyandWorkPlanSubmitaworkplanoutliningstepstocompletethescopeofworkanddeliverablesentailedinthisRFP.

.2 ProjectSchedule

AprojectscheduleoutliningthetimeframesofassociatedworkandtaskstobeundertakenbytheProponent.

.3 ContactName

ThenameofthecontactpersonfortheProponentwhoshallhavetheresponsibilityofdiscussinganyprojectmatterswiththeMunicipality.

.4 History/CompanyBioofProponent

Abriefhistory/companybiooftheProponent,includingeachprofessionalorfirmiftheProponentisaconsortiumorjointventure.

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.5 PreviousWork/ExperienceAlistingofpreviousworkexperienceonaminimumofthreeprojectsofasimilarnatureandmagnitudeconductedwithinthelastfiveyears.Includereferencesandcontactinformationforeachproject.

.6 ProposedSub-contractors

Proposedsub-contractors,ifany,mustbelistedincludingtheirresponsibilities,reportingstructure,professionalqualifications,experience,expertise,andtheproposedroleandtimeallocationtothisproject.

.7 PricingBreakdownandBidFormProjectpricingandotherdetailsmustbepresentedasthebreakdownshownontheattachedPricingBreakdownandBidDetailsForm:

1. Proponentsmustprovidepricingandquantitiestomeetthelevelofeffortprescribed(seeSection3)fortheprojectwork.Thismustincludepricingtobothdevelopthesingletrackmasterplanandconstructthefirstsegment(s)ofsingletracktrail,asseparatelineitems.Proponentsshouldallocatealevelofeffortforeachofthesetasks,adescriptionofthetypeofinitialtrailbuildsegment(s)proposed,priceperlinealmetreoftheinitialbuild,andatotalminimumlengthoftrailtobeconstructedduringthisinitialbuild,attheprescribedlevelofeffort.Proponentsareencouragedtousethedescriptionoftheproposedinitialbuildtoconveythequalityandnatureoftheproducttheyintendtobuildforthisprice.Thiscouldalsoincludeinformationonwhatbuildcharacteristicsarenotincludedinthisprice.Iftheproponentwishestofurtherbreakdowntheinitialbuildpricingintovarioussegmentsofdifferingstyle/character,theyarewelcometodoso,andaddanextrapageasneededtoshowthis.

2. Descriptionofequipmentandlabourtobeusedontheproject,andunitratesforthese(hourly/dailyrate).ThismaybeusedbyMODLtoevaluateandallocatebidsand/oranypotentialprojectchanges/extraworkduringthecourseoftheproject.

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3. (NonMandatory)Estimatesofpotentialsingletrackbuildcostsfortheoverallprojectsite.Proponentsshoulddescribeandprovidecostestimatesforvarioustrailtype/buildqualityoptionsorconstructionconditions(e.g.varyingsideslopes,nativeterraincharacteristics)thatcouldreasonablybeexpectedduringthecourseofdevelopingacompletesystemofsingletrackforthesite.Forinstance,aretheredifferentdegreesofconstructionconditions(easy,moderate,difficult)tobeexpected?Whatfactorsdictatetheseconditions?Howcouldtrailconstructioncostsperlinealmetrevarywiththeseconditions?Whatstyleand/orqualityoftrailcouldbepotentiallyconstructedatvariouslevelsofpricing?Proponentsareencouragedtousethissectioninaflexiblefashiontoconveyvariousapproachesandassociatedlevelsofexpenditure,basedontheirexpertise,asappliedtothegeneralcharacteristicsoftheRRCsite.ThiswillbeusedbyMODLtoevaluatethecostsofvariousstylesandoptionsfortrailconstructionthatcouldbedevelopedonthesubjectproperty,andtoevaluate/assesstheProponent’soverallapproachtosingletrackplanningandconstructionforRiverRidgeCommon.

.8 ProponentExpectations

AlistofpreliminaryinformationtheProponentexpectstheMunicipalitytoprovideifnecessary.

.9 Certificatesa. AClearanceLetter/LetterofGoodStandingfromtheWorkers’Compensation

BoardofNovaScotia.b. ACertificateofRecognitionasissuedbyNovaScotiaConstructionSafety

Association(NSCSA)oranoccupationhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbyNovaScotiaDepartmentofLabourandWorkplaceDevelopment(NSLWD).

c. Copiesofageneralliabilityinsurancepolicywithlimitsofnotlessthantwomilliondollars($2,000,000.00)inclusiveperoccurrenceforbodilyinjury,deathanddamagetopropertyincludinglossofusethereof,withapropertydamagedeductibleoffivehundreddollars($500.00).

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.1 ReviewCommitteeInaccordancewiththeMunicipality’sPurchasingPolicy,theRequestforProposalwillbeevaluatedbyaReviewCommittee.TheReviewCommitteewillmakearecommendationtoMunicipalCouncilontheawardoftheProposalandsubsequentcontract.EvaluationofProposalsshallbecompletedusingthebestvaluedeterminationinaccordancewiththefollowingcriteria:.2 MandatoryCriteriaSubmissionswillfirstbeevaluatedtoestablishcompliancewiththemandatoryclausesofthisRFP.Submissionsnotmeetingthemandatoryrequirementswillreceivenofurtherconsiderationduringtheevaluationprocess.Thefollowingarethemandatoryrequirements:

• Proposalsshallbesubmittedbythedeadline.

• ProposalsshallbesubmittedasperSection10ofthisRFP.

• ProposalsshallbeinaccordancewithalltermsandconditionsasperSection11.

.3 EvaluationProcessEachProposalwillbeevaluatedusingthefollowingprocess:

• Stage1:verifyeachbid’scompliancetotheMandatoryCriteriaidentifiedinSection10anddisqualifyanybidsthatfailtomeetthese.

Stage2:AllproposalswhichpassStage1willbeevaluatedandrankedagainsttheweightedProposalEvaluationCriteria,RiskEvaluation,andCostEvaluationbelow:

.4 EvaluationCriteriaAllproposalsmustcomplywithallrequirementsoutlinedinthisdocumentandallsubmissionswillbeevaluatedandrankedagainstthefollowingcriteriaandassociatedweights.40%Design/BuildTeamInformation:

•Teamcompositionandrepresentationbyallnecessarydisciplines,includingdesign,andconstruction;•Relevantexperienceincompletingassignmentsofsimilarscopeandcomplexity,and;•Experienceoftheproponentandkeyteammemberswithsimilarprojectsandtherangeofspecifiedservices;•Completenessofconsultingteamanddemonstratedexperience/expertiseofallindividualmembers;•Proposedorganizationalstructureandcoordinationoftheindividualteammembersincludingreportingrelationships,identificationofleadmembers,andcommunications;•Availabilityofback-uppersonneland/orprovisiontoaccessspecializedskills;

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•Resultsofreferencechecksforpreviousprojects.

30%ProjectApproach,Methodology&Management:•Approachtothescopeofthecreative,technicalandservicesrequired;•Understandingofprojectrequirements;•Managementofprojectandsuitabilityoftheproposedworkplan,includingworkprogramcomponents,Ganttchartoftimescheduleandmatrixofpersonnelshowinganticipatedhoursofinvolvement;•CompliancewiththeScopeofWork;•Provisionsforinvolvement,inputandevaluationoftheSteeringCommittee;•Abilitytomeettheprojecttimelines.

30%Proposedcosts,valueformoneyandacceptanceoftermsandconditions:•Feesforservicesrequiredandanycontingenciesifapplicable;•Valueformoneyrepresentedbytheproposedlevelofeffort,thebalancebetween“soft”(design,management,etc.)and“hard”(trailway,structures,etc.)costsandotherconsiderationsinregardstocosteffectivedesignandcontractingsolutions.

.5 RiskEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria(AppendixA),basedonanassessmentofrisk.Riskevaluationcategoriesareasfollows:

• Lowrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatenoriskorlowrisktosuccessfulcompletionofproject;(-0)to(-5)points.

• Mediumrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedusingMODLresources;(-5)to(-25)points.

• Highrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedbutwillrequiresignificantMODLresources;(-26)to(-50)points.

• Unacceptablerisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicateahighprobabilityofprojectfailure;(-50)to(-100)points.

.6 CostEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria,basedonanassessmentofthecostproposal.Unlessotherwisestatedinthisdocumentoritsaddenda,theproposalwiththelowestcostshallreceivethemaximumpointsallowed.Allotherproposalsshallreceiveacostscorebasedontheircostrelationshiptothelowest.Thepointsforthefinancialevaluationwillbeallocatedasfollows:

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LowestPrice/CostProposalxMaximumPriceScore=PriceScoreExample:Twotechnicallycompliantbidsarereceivedandthemaximumavailablepointsequal25.

Bid1:$100,000Bid2:$130,000

Bid1beingthelowest,wouldachieveascoreof25points.Bid2wouldachieveascoreof19.2points,calculatedasfollows:

$100,000/$130,000x25=19.2Note:Iftheresultisanegativenumber,thescoreassignedwillbe0.

.7 OtherCriteriaAsperSection12.1theMunicipalityreservestherighttochoosetheproposalthatprovidesthebestoverallvaluetotheMunicipalityintermsofmeritandpriceratio.TheMunicipalitymay,initssolediscretion,choosetorejectanyorallProposals.

.8 ContractNoticeinwritingtotheProponentoftheacceptanceofitsproposalbytheMunicipalityandthesubsequentfullexecutionofawrittencontractandPurchaseOrderwillconstituteacontractforservices.NoProponentwillacquireanylegalorequitablerightsorprivilegestothegoodsorservicesuntiltheoccurrenceofbothevents.

13. GENERALTERMSANDCONDITIONS

.1 AcceptanceofProposalsTheMunicipalityreservestheright,atitssolediscretion,torejectanyandallProposals.TheRequestforProposalsshouldnotbeconstruedasacontractforthepurchaseofgoodsorservices.TheMunicipalityreservestherighttoacceptanyProposalthatitconsiderstobeinitsbestinterestortorejectanyorallProposals,astheMunicipalitydeemstobeinitsbestinterest.PricewillonlybeonefactorwhichMODLwillconsiderinselectingaProponent.OtherfactorsmayincludebestvalueforMODL;theamountoflocalproducts/servicesprovidedbytheProponent;thesafetyrecordoftheProponent;thequalificationsoftheProponent;andpreviousperformancehistoryinrelationtoMODL.

Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocument.TheMunicipalityalsoreservestherighttowaiveformality,informalityortechnicalitywiththeacceptanceofaProposalforthiscontract.MODLreservestherighttodevelopall,some,ornoneoftheprojectthatis

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thesubjectofthisproposal.AnyProposalnotsupportedbytheinformationrequestedinthisRequestforProposalsmayberejected.MODLalsoreservestherighttonegotiatewithanyProponentwhohassubmittedaProposal.TheMunicipalitymaywaiveminordifferencesintheProposals,providedthedifferencesdonotviolatetheProposalintent.Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocumentTheMunicipalityalsoreservestherighttowaiveformality,informality,ortechnicalityinanyProposal.

.2 LiabilityofErrorsWhileMODLhasmadeconsiderableefforttoensureanaccuraterepresentationofinformationinthisRFP,theinformationcontainedinthisRFPissuppliedsolelyasaguidelineforProponents.TheinformationisnotguaranteedorwarrantedtobeaccuratebyMODL,norisitnecessarilycomprehensiveorexhaustive.NothinginthisRFPisintendedtorelieveProponentsfromformingtheirownopinionsandconclusionswithrespecttomattersaddressedinthisRFP.

.3 InformationCollectedTheProponentisadvisedthatallinformationcollectedandmaterialdevelopedinregardtoallworkcarriedoutbyMODLshallbecomethepropertyofMODL.

.4 ConfidentialityAlldocuments,information,andmaterialdevelopedbytheProponentshallbetreatedasconfidentialunlessdeterminedotherwise,inwriting,byMODL.ProponentsareadvisedthatanyinformationprovidedbyMODListobetreatedasconfidentialandshallnotbeprovidedtoathirdpartywithoutpriorwrittenapprovaloftheChiefAdministrativeOfficeroftheMunicipality.

.5 OwnershipofProposalsandFreedomofInformationAlldocuments,includingProposals,submittedtoMODLbecomethepropertyofMODLandaresubjecttodisclosureundertheNovaScotiaFreedomofInformationandProtectionofPrivacyAct(FOIPOP).BysubmittingaProposal,theproponenttherebyagreestopublicdisclosureofitscontentssubjecttoFOIPOPcriteria.AnyinformationtheProponentconsiders“personalinformation”becauseofitsproprietarynatureshouldbemarkedas“Confidential”andwillbesubjecttoappropriateconsiderationasdefinedwithintheNovaScotiaFreedomofInformationandProtectionofPrivacyAct.

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.6 Proponent’sExpensesMODLisnotliableforcostsincurredbytheProponentinrespondingtothisRFP.Proponentsaresolelyresponsiblefortheirownexpensesinpreparation,delivery,orpresentationofProposalsandforanysubsequentnegotiationswithMODL.

.7 ChangesandAmendmentsAllProponentswillbenotifiedinwritingregardinganychangesmadetotheRFPoranyappendices,oranychangeintheclosingdateortime.WhenchangesoccurwithinfivebusinessdaysofthecloseoftheRFP,theclosingdatemaybeextendedtoallowforasuitablenumberofpreparationdaysbetweentherevisedclosingdateandtheissuanceofthechange..8 PaymentPaymentsforprojectworkshallbebasedonmonthlyprogressinvoices,submittedasapplicationforpaymentbythesuccessfulProponentforapprovalbytheRRCProjectManagerordesignate.Progresspaymentsshallbesubjecttoa10%holdbackasprescribedbytheBuilder’sLienActofNovaScotia.TheprojectpaymentschedulewillbedevelopedfromtheprogressscheduleandcostbreakdownsubmittedbythesuccessfulProponentaspartoftheirresponsetothisRFP,andagreeduponbyallpartiespriortotheexecutionofawrittencontractforthiswork..9 PerformanceMODLreservestherighttoremoveProponentsduetoqualityofworkand/orservice.ProponentswillbenotifiedofanyproblemsinwritingfromMODLandbegiventheopportunitytorespond.MODLcanthendetermineiftheProponentshouldberemovedfromthequalifiedcontractorslistforthoseservices.MODLshallbethesolejudgeinthismatter.MODLmayterminatethePurchaseOrderinwriting,andwithoutfurtherliability,intheeventMODL,initssolediscretion,determinesthattheProponenthasneglected,failed,orrefusedtoproceedsafelyandpromptlywiththeworktobeprovidedbytheProponentpursuanttothePurchaseOrderorcontravenedanyoftheProponent’sobligations.

.10 IndemnificationTheProponentshalldefend,indemnifyandsaveharmlessMODLitselectedofficials,officers,employeesandagentsfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoever,includingbutnotlimitedtobodilyinjury,sickness,diseaseordeathortodamagetoordestructionoftangiblepropertyincludinglossof

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revenueorincurredexpenseresultingfromdisruptionofservice,arisingoutoforallegedlyattributabletothenegligence,acts,errors,omissions,misfeasance,nonfeasance,fraudorwillfulmisconductoftheProponent,itsdirectors,officers,employees,agents,contractorsandsubcontractors,oranyofthem,inconnectionwithorinanywayrelatedtothedeliveryorperformanceofthisContract.ThisindemnityshallbeinadditiontoandnotinlieuofanyinsurancetobeprovidedbytheSupplierinaccordancewiththisContract,andshallsurvivethisContract.TheProponentagreestodefend,indemnifyandsaveharmlessMODLfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoeverarisingoutoforrelatedtotheProponent’sstatuswiththeWorkers’CompensationBoardofNovaScotia.ThisindemnityshallbeinadditiontoandnotinlieuofanyproofofWorkers’CompensationBoardofNovaScotiastatusandcompliancetobeprovidedbytheProponentinaccordancewiththisContract,andshallsurvivethisContract.

.11 InsuranceTheProponentand/ortheProponent’sconsultingdesignfirmshalltakeoutandkeepinforceProfessionalLiabilityinsuranceintheamountof$2,000,000/occurrenceprovidingcoverageforacts,errorsandomissionsarisingfromtheirprofessionalservicesperformedunderthisAgreement.ThepolicySIR/deductibleshallnotexceed$100,000perclaimandifthepolicyhasanaggregatelimit,theamountoftheaggregateshallbedoubletherequiredperclaimlimit.ThepolicyshallbeunderwrittenbyaninsurerlicensedtoconductbusinessintheProvinceofNovaScotiaandacceptabletotheMODL.Thepolicyshallberenewedfor2yearsaftercontracttermination.AcertificateofinsuranceevidencingrenewalistobemaintainedeachandeveryyearbytheProponentandprovidedtotheMODLuponrequest.Ifthepolicyistobealtered,reducedincoverage,cancelledornon-renewedforanyreason,30daynoticeofsaidcancellationornon-renewalmustbeprovidedtoMODL.MODLhastherighttorequestthatanExtendedReportingEndorsementbepurchasedbytheProponentattheProponent’ssoleexpense.MODLshallbenamedasadditionalinsured.Thepolicyshallcontainaprovisionforcrossliabilityinrespectofthenamedinsured.

TheProponentshalltakeoutandkeepinforceStandardFormAutomobileLiabilityInsurancethatcomplieswithallrequirementsofthecurrentlegislationoftheProvinceofNovaScotia,havinganinclusivelimitofnotlessthan$2,000,000peroccurrenceforThirdPartyLiability,inrespectoftheuseoroperationofvehiclesowned,operatedorleasedbytheContractor.

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TheProponentshalltakeoutandkeepinforce-ownedautomobilecoveragewithalimitofatleasttwomilliondollars($2,000,000)withadeductiblenotexceeding$2,000includingcontractualnon-ownedcoverage.

.12 Worker’sCompensationIfrequested,theProponentandallsubcontractors,ifany,shallholdaClearanceLetter/LetterofGoodStandingfromtheWorker’sCompensationBoardofNovaScotia,validforthedurationoftheperiodtheyperformworkforthisproject.ItshallbetheresponsibilityoftheProponenttoensurecoverageisinplacefortheiremployeesand/ortheirsubcontractors.

.13 SafetyTheProponentwillberesponsibleforworkplacesafetyfortheScopeofWork,pertheNovaScotiaOccupationalHealthandSafetyActanditsRegulations,andtheMunicipality’sSiteSafetyPolicyandManualofProcedures.Allsub-contractors,ifany,shallholdavalidCertificateofRecognitionasissuedbyoneofthefollowing:NovaScotiaConstructionSafetyAssociation,NovaScotiaTruckingSafetyAssociation,oranoccupationalhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbytheWorker’sCompensationBoardofNovaScotia.Thesub-contractor(s)shallmaintaintheCertificateofRecognitionduringthecourseoftheproject.TheProponentshalltakeallnecessaryprecautionstoensurethesafetyofthepublicandshallprovideandmaintainanyrequiredsignage,barrierguards,etc.TheProponentshallensurethepublicdoesnotcomeintocontactwiththeproject.TheProponentshallberesponsibleforensuringalltrafficcontrolsareincompliancewiththemostrecentversionoftheTemporaryWorkplaceTrafficControlManual..14 SubstitutionsNosubstitutionsfortheteammembersinrelationtotheworktasksoutlinedintheproposalshallbepermittedwithoutwrittenpermissionfromMODL.

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MunicipalityoftheDistrictofLunenburgRiverRidgeCommon PRICINGBREAKDOWNANDBIDDETAILS Page1of2SingletrackDesign-Build RFPNo.2019-05-401 July19,2019

PART 1 SINGLETRACKMASTERPLANANDINTIALDESIGN-BUILD(Proponentmayattachadditionalpagesifdesired.)

ITEMNO.

UNITOFMEASURE

EST.QUANTITY

UNITPRICE TOTALPRICE

1 LumpSum 1

2 Linealmetre

PROJECTTOTAL$(HST/OtherApplicableTaxesNotIncluded)

PART 2 PROJECTEQUIPMENTANDLABOURRATES(Proponentmayattachadditionalpagesifdesired.)

ITEMNO.

RATE(SpecifyHourly/

Daily)

1

2

3

4

5

6

7

8

DESCRIPTION

SingletrackMasterPlan-perRFPDocuments

Finallayoutandconstructionofinitialsingletracktrailsegments-perRFPDocuments-additionaldescription/details/buildqualityinformationasfollows:

ITEM(Labour/EquipmentType)

DESCRIPTION(Model/Size/Capacity/Etc.)

MunicipalityoftheDistrictofLunenburgRiverRidgeCommon PRICINGBREAKDOWNANDBIDDETAILS Page2of2SingletrackDesign-Build RFPNo.2019-05-401 May14,2019

PART 3 ESTIMATEOFTYPICALSINGLETRACKTRAILCONSTRUCTIONCOSTSFORPROJECTSITEOVERALLNonMandatory(Proponentmayattachadditionalpagesifdesired.)

ITEMNO.

UNITOFMEASURE UNITPRICE TOTALPRICE

1 Linealmetre

2 Linealmetre

3 Linealmetre

4 Linealmetre

5 Linealmetre

6 Linealmetre

7 Linealmetre

8 Linealmetre

PROPONENTNAME

PROPONENTSIGNATURE

SINGLETRACKSEGMENTDESCRIPTION(Trailtype/buildquality/construction

conditions/location/etc.)

55

55

6065

70

75

80

85

90

95

100

105

6570

75

80

85

9095

10050

55

60

65

70

75

80

85

90

95

100

60.00

45.00

50.00

55.00

60.00

60.00

WAYPOINT OR PLACE OF INTEREST

WOODLOT ROAD TO TRAIL CONVERSION (IN PROGRESS)

EXISTING WOODLOT ROAD TO ABANDON

EXISTINGGULLY

EXISTINGPARKING LOT

INDIAN BROOK

ROSS BROOK

PARK BOUNDARY

PARK BOUNDARY

EXISTING RAIL TRAIL

INDIAN BROOK

LEGEND

HWY 10

FALKENHAM LA

NE

RIDGEVIEW DRIVE

1

2

3

4

5

6

7

8

LOWERPARK

UPPERPARK

MIDDLEPARK

ACCESSGATE

ROCK BARRICADE

ROCKBOLLARDS

NEW TRAIL (FUTURE CONCEPT)NEW TRAIL (IN PROGRESS)

X REFERENCE LOCATION

EXISTING TRAILEXISTING MAINTENANCE ROAD

ACCESS GATE

MAJOR CONTOURS: 5m INTERVALTHIS MAP IS INTENDED FOR PLANNING PURPOSES ONLY

RIVER RIDGE COMMONUPPER PARK TRAIL SYSTEMOVERVIEW

Municipality of the District of Lunenburg

EXISTING EROSIONCONTROL AREA

THIS MAP IS INTENDED FOR VIEWING IN COLOUR

0 30 60

1:1500 SNOWOWL.ca

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