MUNICIPALITY OF THE DISTRICT OF LUNENBURG RFP No. … · This Request for Proposal (hereafter...
Transcript of MUNICIPALITY OF THE DISTRICT OF LUNENBURG RFP No. … · This Request for Proposal (hereafter...
Page1of19
MUNICIPALITYOFTHEDISTRICTOFLUNENBURG
RFPNo.2019-05-401
DesignandBuildServicesSingletrackTrails:
RiverRidgeCommonPhase3
July19,2019
Page2of19
1. PURPOSE..................................................................................................................................3
2. BACKGROUND.........................................................................................................................3
3. SCOPEOFWORKANDLEVELOFEFFORT.................................................................................4
4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDS....6
5. WARRANTY..............................................................................................................................8
6. STEERINGCOMMITTEE............................................................................................................8
7. DELIVERABLES.........................................................................................................................8
8. DOCUMENTSACCOMPANYINGTHISRFP................................................................................9
9. SITEVISIT.................................................................................................................................9
10. INSTRUCTIONSTOPROPONENTS..........................................................................................9
11. REQUESTFORPROPOSALSREQUIREMENTS.......................................................................10
12. EVALUATION.......................................................................................................................13
13. GENERALTERMSANDCONDITIONS....................................................................................15
MunicipalityoftheDistrictofLunenburg Page3of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________1. PURPOSEThisRequestforProposal(hereafterreferredtoasthe“Proposal”orthe“RFP”)outlinestherequirementsoftheMunicipalityoftheDistrictofLunenburg(hereafterreferredtoasthe“Municipality”or“MODL”)withregardtodesignandbuildservicesbyqualifiedprofessionalfirmsandindividuals(hereafterreferredtoasthe“Proponent”)fornon-motorisedsharedusesingletracktrails.ThesesingletracktrailsmustbebuilttothebestpracticesustainabletrailstandardsoftheInternationalMountainBikeAssociation(“IMBA”)andtheUnitedStatesForestService(“USFS”),andgenerallymeettheIMBATrailClassificationfor“MoreDifficultBlueSquare”trails.TheprojectsiteislocatedontheRiverRidgeCommon(“RRC”)parkproperty,at4668Highway10inNewGermany,NovaScotia.2. BACKGROUNDMODListhethirdlargestruralmunicipalityinNovaScotiaintermsoftotalpropertyassessmentandencompassesageographicarearepresentingover432,000acres.AshortcommutetotheprovincialcapitalofHalifax,theMunicipalityishometoagrowingpopulationofover25,000andisconsideredoneofthe"hotspots"fordevelopmentandgrowthinNovaScotia.TheMunicipalitycurrentlyhasaworkforceof40employeeswhoworkinvariousdepartmentssuchasEngineeringandPublicWorks,EconomicDevelopment,Finance,Administration,PlanningandDevelopmentServices,Building/FireInspection,Recreation,andSolidWasteManagement.GovernanceofMODLisbolsteredbystrongpartnershipswithneighbouringmunicipalunits.RiverRidgeCommonisamulti-year,phaseddevelopmentofvariousparkcomponentsona115acreproperty,dividedbytheSouthShoreAnnapolisValley(rail)Trailinto2distinctparcels.The15acreLowerParkisaformergravelpit,situatedbetweenHighway10andtherailtrail.The100acreUpperParkareaisaformerwoodlot,tothenorthoftherailtrail,andistheprimaryfocusoftheworkdescribedinthisRFP(seeattachedmapsheetsofprojectsite).TheRiverRidgeCommontrailnetworkisintendedtoaccommodatevariousyear-round,non-motorisedactivities.Todate,intheUpperPark,existingformerwoodlotroadsandseveralnewsegmentsoftrailhavebeendevelopedintoanetworkofapproximately1.7kmofnon-motorised,graveltread2mwide,gentle,easy,obstacle-freetrail,whichmeetsthebestpracticeguidelinesfortrailaccessibilityforallusers.Additionaltrailsegmentsofthistypewillbeaddedinthenearfuture,asshownontheattachedtopographicalTrailSystemOverviewmap.TheproposedsingletracktrailsystemshouldbedevelopedandincorporatedintotheoverallRRCtrailnetwork,toinvitemoreadventuroususerstoexploreandexperiencetheparkbeyondtheeasygraveltrails,withasmoothprogressionoftechnicaltrailuseskills.Thesingletrackshouldpromoteapositive,fun,andsafeuserexperience,andencourageneweruserstobecomesingletracktrailaficionados.
MunicipalityoftheDistrictofLunenburg Page4of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________3. SCOPEOFWORKANDLEVELOFEFFORTInthiswork,theMODLisseekingto(A)planaconceptforoverallsingletracktraildevelopmentand(B)constructthefirstsegmentsofsingletracktrailontheRiverRidgeCommonUpperParkparcel.(A)SingletrackConceptPlanworkwillincludeconsultationwiththeRRCProjectManager(anexperiencedmountainbikerandtrailuser)toestablishageneral,high-levelconceptfortheoveralldevelopmentofasingletracktrailsystemintheUpperParkparcel:
• Thissystemiscurrentlytargetedtobeapproximately7-10+kmintotallengthat(future)finalbuildout,constructedinandaroundtheUpperPark’seasygraveltrailsystem.
o Thegentlegraveltrailsystem,asshownontheattachedtopographicalTrailSystemOverviewmap,isdefinedbybothexistingtrailsegmentsandaroutefortheremainderthathasbeenpreviouslymappedandflaggedontheground(tobeconstructedunderaseparatecontract).
• Fortheplanningwork,thesuccessfulproponentwillbeexpectedtodeliveraplan(atminimumadigitallyannotatedversionoftheattachedtopographicalTrailSystemOverviewmap),showing:
o Proposedsingletracktrailsystem(incl.developmentzonesandgeneralroutesforproposedtrailsegments),
o Locationsofpositiveandnegativecontrolpoints,o Approximatelocations,characteristics,andcostsofanyproposedstructures,ando Estimatedlengthoftrailandconstructioncostperlinealmetreofeachtrail
segment/developmentzone.
• TheSingletrackConceptPlanmustbereviewedandapprovedbytheRRCProjectManager/MODLbeforeconstructionworkmaycommence.
• Itisemphasizedthatthiscomponentoftheworkisnotadetailedplanningortrailmappinganddesignprocess,butisonlyintendedtoproduceabasicgeneralconceptplanandcostestimatesforthepark’ssingletracktrailsystem.ThiswillserveasareferencetohelptheMODLplantheoverallsingletracktraildevelopmentandconstructionprocessthroughpotentialmultiplephasesoffutureconstruction.
• ThisworkDOESNOTentailANYofthefollowing-publicorstakeholder(otherthanRRCProjectManager)consultation,formal(e.g.municipalplanninglevel)siteevaluation,strategiceconomicdevelopment,marketing,branding,signage,oranyworkotherthanthatdirectlyrelatedtosingletracktrailnetworkconceptplanning.
MunicipalityoftheDistrictofLunenburg Page5of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________(B)Singletrackconstructionworkwillincludefinallayoutandconstructionoftheinitialphaseofsingletrackdevelopmentonthesubjectproperty:
• Thesegment(s)oftrailtobeconstructedinthisphasewillbebasedontheplanningworkinitem(A)above,tomeettheoverallplanningandconstructionlevelofeffortshownbelow.
• Inlieuofextensivemappinganddesigndocumentationforthisconstructionwork,thesuccessfulProponentwillinsteaddevelopafinallayoutflaggedontheground,tobeapprovedbyRRCProjectManagerbeforeconstructionmaycommence.
• Constructionworkshallincludeclearingofthetrailcorridor,grubbing,shaping,andcompactionofthetrailtread.
Thecombinedtotallevelofeffortforbothcomponents(A)and(B)ofthisworkshallnotexceed$50,000.00(notinclusiveofNovaScotiaHST).Theconstructionworkincomponent(B)isthemainpriorityforthisproject,soitisexpectedthatthiswillcomprisethebulkoftheoveralllevelofeffort.Timeisoftheessence,andprojectconstructionworkmustbesubstantiallycompletedbyMarch6,2020.Anyfinalproofrolling/compactionoffinishedtrailbedmustbecompletedinsuitablydrysoilconditions;intheeventthatthiscannotbeachievedbeforethesubstantialcompletiondeadlineduetoprevailingweatherconditions,thechosencontractorandMODLwillnegotiateamutuallyagreed-uponextensionforthiscomponentoftheworkonly.
MunicipalityoftheDistrictofLunenburg Page6of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________4. GENERALCONSIDERATIONS,TECHNICALSPECIFICATIONS,ANDREFERENCESTANDARDSThefollowinggeneralconsiderationsapplytotheRRCsingletracktraildevelopmentprogram:
• SingletrackdevelopmentmustbeintegratedwiththeremainderoftheRRCtrailprogram,tothecurrentbestpracticesofsustainabletraildesignandconstruction,foroptimaluserexperience.
o Afundamentalplanningparameterisconfiguringthesingletracktrailsystemasaseriesoflinkedloopedsegmentsorzones,withoutersegment/zoneboundariesdefinedbythegraveltrailprogramand/orparkpropertyboundaries.
• Trailshouldgenerallybefocussedonclassicintermediatesingletrackcrosscountrymountainbikeriding,enjoyablyrideableinbothdirections,withoutanytechnicaltrailfeatures(suchaselevatedbridges,jumps,drops,etc.).AfterbecomingfamiliarwiththeRRCsingletracktrailsystem,mountainbikeusersofintermediateskillshouldbeabletogenerallyenjoythetrailswithoutoftenhavingtoputafootdownforsupportorwalkovermoretechnicalsections.
• Trailmayhaveamixed“hybrid”styleofoveralltrailflow(e.g.IMBA,2004,p.97),ablendof“openandflowing”and“tightandtechnical”styles,whichcanvarybetweensegments.Trailshouldbedesignedtoallownomorethanlowtomoderateratesofbikespeed,throughappropriateuseofcorralling,chokes,andturns.Thiswillhelpreducetheriskofhigh-speed,injuriouscollisionsorcrashes.
• Trailmustaccommodateshareduseforyear-roundactivitiesincludingwalking,running,mountainbiking,andsnowshoeing.
• Ifdeemedfeasible,overallplanningshouldincludesometrailsegmentsthatforman“UpperParkBoundaryTrail”thatgenerallyparallelstheperimeterofthesubjectUpperParkproperty.
• Trailshouldgenerallyworkwithlocaltopographyandterrainfeatures,andavoidflatand/orwetlocations,tominimiseoreliminaterequirementsforraisedtreadconstruction,culverts,retainingwalls,bridges,orotherassociatedbuilt-uptrailstructures.Anyrequiredstructuresshouldbesitedanddesignedtominimizeoverallsegment/zoneconstructioncosts.
• Trailshouldgenerallyberollingcontouralignmentwithflatorclimbingturns,outslopedtread,andappropriatelyspacedgradereversals/draindipsfordrainage.
MunicipalityoftheDistrictofLunenburg Page7of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
• TrailmustgenerallymeetthetheIMBATrailClassificationfor“MoreDifficultBlueSquare”trails(seeattacheddocument).
• Treeclearingshouldgenerallybeminimisedbysensible,low-impact,trailcorridorlayoutandsensitivitytotheecologicalvalueoftheprojectsite.Corridorlayout,includingtreeclearing,mustbeflaggedandapprovedbytheRRCProjectMangerbeforeagivensegmentmaybeconstructed.
• TheartificiallandformsoftheexistingErosionControlareamaybedesirableforinclusionintothesingletracktrailsystem.ThiscanbeexploredinconsultationwiththeRRCProjectManager.
ThefollowingspecificationsandreferencestandardsarearequirementoftheRFP:
• Trailmustbedesignedandconstructedtocurrentbestpracticeforsustainabletrails,astypifiedby:o “TrailConstructionandMaintenanceNotebook”,UnitedStatesForestService,
currentversion.(https://www.fhwa.dot.gov/environment/recreational_trails/publications/fs_publications/07232806/toc.cfm).
o “TrailSolutions:IMBA’sGuidetoBuildingSweetSingletrack”,InternationalMountainBicyclingAssociation.BoulderCOUSA,2004.
• TrailmustmeetcriteriaforuptoIMBA“MoreDifficult/BlueSquare”levelofdifficulty(IMBA,2004,p.75)-seeattachedreferencetable.
• Trailcorridortohavemin.0.6mtreadwidth,2-2.5mvegetationclearingwidth,and3.0mvegetationclearingheight.
• Allpruningofvegetationshallbedonetoaboriculturebestpractices.
• Trailsurfaceconstructedofcompacted,firm,stablenativemineralsoil.
• Trailincorporatesappropriatetrailway,positivedrainage,andothertrailstructuresasneeded.
• Trailsonsteepersideslopesmustbefullbenchcuttonativemineralsoil.
• Clearedvegetationandsurficialorganicmaterialwithintrailrightofwaytoberemovedandplacedrandomlyoutsidetrailcorridor.
MunicipalityoftheDistrictofLunenburg Page8of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________5. WARRANTYThewarrantyperiodof12monthswillcommenceonthedatetheprojectreceivesaConstructionCompletionLetteridentifyingthateachofthesitesaresubstantiallycompleteandreadyforuse.TheOwnerwillestablishthiscompletiondate.6. STEERINGCOMMITTEEThisprojectwillbemanagedbyaSteeringCommitteeconsistingofMODLRecreationServicesstaffandtheRRCProjectManagerordesignate.7. DELIVERABLESReportingtotheRRCProjectManager(orMODLTrailsandOpenSpaceCoordinator/otherMODLdesignate),thesuccessfulProponent’sprojectworkwillentail:
1. ConductastartupsiteinspectionwiththeProjectManagerordesignate,toreviewpotentialareasforsingletrackdevelopmentonthesubjectpropertyandidentifyanyspecificconcernsorrequirements.
2. SubmitdraftSingletrackConceptPlan(asdescribedinSection3)toProjectManagerfor
reviewandapproval.
3. FollowingapprovaloftheSingletrackConceptPlan,layoutoftheinitialsegment(s)of
singletrackforconstruction,flaggingtheproposedtrailcorridorontheground.
4. ConductaflaggedtrailcorridorwalkthroughwiththeProjectManagerordesignatefor
approvalbeforecommencingclearingandconstructionactivities.
5. Constructthetrails.PeriodicallyreviewprogressandqualitywiththeMODLProject
Manageronsite,onamutuallyagreed-uponschedule.
6. Conductanas-builtwalkthroughwiththeProjectManagerordesignateforsubstantial
completioncertification.
MunicipalityoftheDistrictofLunenburg Page9of19RiverRidgeCommonPhase3RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________8. DOCUMENTSACCOMPANYINGTHISRFP• PricingBreakdownForm(.pdf)• Thefollowingattacheddocumentsshouldbeprinted/viewedincolour:
o RRCLocatorMap(11x17size.pdf)o RRCProjectOverviewMap(11x17size.pdf)o RRCTrailSystemOverviewMap(A1size.pdf)o IMBATrailClassificationSystem(project-specificannotationinRED)
9. SITEVISITProponentscanarrangetoviewtheprojectsitewiththeMunicipality’sProjectManagerbeforesubmittingaproposal.ContactinformationforRRCProjectManager:
ThomasChalmersP.Eng. SnowOwlConsultingInc.(tel)9022980521 (email)[email protected]
Apre-submissionsitevisitisnon-mandatory;Proponentsshallbedeemedtohavefamiliarizedthemselveswiththeexistingsite,workingconditions,andallotherconditionswhichmayaffectperformanceoftheContract.Nopleaofignoranceofsuchconditionsasaresultoffailuretomakeallnecessaryexaminationswillbeacceptedasabasisforanyclaimsforextracompensationoranextensionoftime.10. INSTRUCTIONSTOPROPONENTS
.1 SubmissionofRFPRequestforProposalsshallbereceivedonorbefore2:00pmonJuly19,2019localtime,attheMunicipalOffice,210AberdeenRoad,Bridgewater,NovaScotia.Latesubmissionswillnotbeacceptedandwillbereturnedunopened.Faxedore-mailedsubmissionswillnotbeaccepted.NoProposalmaybewithdrawnafterclosing.Priortoclosing,aProposalmaybewithdrawnuponwrittenrequestsignedbyanOfficeroftheProponent’scompany.TheRequestforProposalshallbeaddressedtothefollowingcontactperson: LauraBarkhouse,TrailsandOpenSpaceCoordinator MunicipalityoftheDistrictofLunenburg 210AberdeenRoad Bridgewater,NovaScotia B4V4G8
MunicipalityoftheDistrictofLunenburg Page10of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
ProponentsshallsubmitProposalsinoriginalform(minimumofthree),plusthreecopies.Theoriginalsshallbemarked“Original”andtheduplicatecopiesshallbemarked“Copy”andshallincludeduplicatecopiesofeveryAppendixtotheProposal.Proposalsshallbeenclosedinaplainenvelope,sealedandwithoutanyidentifyingmarksandshallbelabeled: REQUESTFORPROPOSALS–DesignandBuildServices,SingletrackTrails:
RiverRidgeCommonPhase3–RFPNo.2019-05-401
.2 EnquiriesAllenquiriesrelatedtothisRFPshallbedirectedtothefollowingpersonortheirdesignate.Informationobtainedfromanyothersourceisnotofficial: ThomasChalmers,P.Eng. RRCProjectManager Phonenumber:(902)298-0521 Email:[email protected],2019.
11. REQUESTFORPROPOSALSREQUIREMENTS
.1 MethodologyandWorkPlanSubmitaworkplanoutliningstepstocompletethescopeofworkanddeliverablesentailedinthisRFP.
.2 ProjectSchedule
AprojectscheduleoutliningthetimeframesofassociatedworkandtaskstobeundertakenbytheProponent.
.3 ContactName
ThenameofthecontactpersonfortheProponentwhoshallhavetheresponsibilityofdiscussinganyprojectmatterswiththeMunicipality.
.4 History/CompanyBioofProponent
Abriefhistory/companybiooftheProponent,includingeachprofessionalorfirmiftheProponentisaconsortiumorjointventure.
MunicipalityoftheDistrictofLunenburg Page11of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
.5 PreviousWork/ExperienceAlistingofpreviousworkexperienceonaminimumofthreeprojectsofasimilarnatureandmagnitudeconductedwithinthelastfiveyears.Includereferencesandcontactinformationforeachproject.
.6 ProposedSub-contractors
Proposedsub-contractors,ifany,mustbelistedincludingtheirresponsibilities,reportingstructure,professionalqualifications,experience,expertise,andtheproposedroleandtimeallocationtothisproject.
.7 PricingBreakdownandBidFormProjectpricingandotherdetailsmustbepresentedasthebreakdownshownontheattachedPricingBreakdownandBidDetailsForm:
1. Proponentsmustprovidepricingandquantitiestomeetthelevelofeffortprescribed(seeSection3)fortheprojectwork.Thismustincludepricingtobothdevelopthesingletrackmasterplanandconstructthefirstsegment(s)ofsingletracktrail,asseparatelineitems.Proponentsshouldallocatealevelofeffortforeachofthesetasks,adescriptionofthetypeofinitialtrailbuildsegment(s)proposed,priceperlinealmetreoftheinitialbuild,andatotalminimumlengthoftrailtobeconstructedduringthisinitialbuild,attheprescribedlevelofeffort.Proponentsareencouragedtousethedescriptionoftheproposedinitialbuildtoconveythequalityandnatureoftheproducttheyintendtobuildforthisprice.Thiscouldalsoincludeinformationonwhatbuildcharacteristicsarenotincludedinthisprice.Iftheproponentwishestofurtherbreakdowntheinitialbuildpricingintovarioussegmentsofdifferingstyle/character,theyarewelcometodoso,andaddanextrapageasneededtoshowthis.
2. Descriptionofequipmentandlabourtobeusedontheproject,andunitratesforthese(hourly/dailyrate).ThismaybeusedbyMODLtoevaluateandallocatebidsand/oranypotentialprojectchanges/extraworkduringthecourseoftheproject.
MunicipalityoftheDistrictofLunenburg Page12of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
3. (NonMandatory)Estimatesofpotentialsingletrackbuildcostsfortheoverallprojectsite.Proponentsshoulddescribeandprovidecostestimatesforvarioustrailtype/buildqualityoptionsorconstructionconditions(e.g.varyingsideslopes,nativeterraincharacteristics)thatcouldreasonablybeexpectedduringthecourseofdevelopingacompletesystemofsingletrackforthesite.Forinstance,aretheredifferentdegreesofconstructionconditions(easy,moderate,difficult)tobeexpected?Whatfactorsdictatetheseconditions?Howcouldtrailconstructioncostsperlinealmetrevarywiththeseconditions?Whatstyleand/orqualityoftrailcouldbepotentiallyconstructedatvariouslevelsofpricing?Proponentsareencouragedtousethissectioninaflexiblefashiontoconveyvariousapproachesandassociatedlevelsofexpenditure,basedontheirexpertise,asappliedtothegeneralcharacteristicsoftheRRCsite.ThiswillbeusedbyMODLtoevaluatethecostsofvariousstylesandoptionsfortrailconstructionthatcouldbedevelopedonthesubjectproperty,andtoevaluate/assesstheProponent’soverallapproachtosingletrackplanningandconstructionforRiverRidgeCommon.
.8 ProponentExpectations
AlistofpreliminaryinformationtheProponentexpectstheMunicipalitytoprovideifnecessary.
.9 Certificatesa. AClearanceLetter/LetterofGoodStandingfromtheWorkers’Compensation
BoardofNovaScotia.b. ACertificateofRecognitionasissuedbyNovaScotiaConstructionSafety
Association(NSCSA)oranoccupationhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbyNovaScotiaDepartmentofLabourandWorkplaceDevelopment(NSLWD).
c. Copiesofageneralliabilityinsurancepolicywithlimitsofnotlessthantwomilliondollars($2,000,000.00)inclusiveperoccurrenceforbodilyinjury,deathanddamagetopropertyincludinglossofusethereof,withapropertydamagedeductibleoffivehundreddollars($500.00).
MunicipalityoftheDistrictofLunenburg Page13of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________12. EVALUATION
.1 ReviewCommitteeInaccordancewiththeMunicipality’sPurchasingPolicy,theRequestforProposalwillbeevaluatedbyaReviewCommittee.TheReviewCommitteewillmakearecommendationtoMunicipalCouncilontheawardoftheProposalandsubsequentcontract.EvaluationofProposalsshallbecompletedusingthebestvaluedeterminationinaccordancewiththefollowingcriteria:.2 MandatoryCriteriaSubmissionswillfirstbeevaluatedtoestablishcompliancewiththemandatoryclausesofthisRFP.Submissionsnotmeetingthemandatoryrequirementswillreceivenofurtherconsiderationduringtheevaluationprocess.Thefollowingarethemandatoryrequirements:
• Proposalsshallbesubmittedbythedeadline.
• ProposalsshallbesubmittedasperSection10ofthisRFP.
• ProposalsshallbeinaccordancewithalltermsandconditionsasperSection11.
.3 EvaluationProcessEachProposalwillbeevaluatedusingthefollowingprocess:
• Stage1:verifyeachbid’scompliancetotheMandatoryCriteriaidentifiedinSection10anddisqualifyanybidsthatfailtomeetthese.
Stage2:AllproposalswhichpassStage1willbeevaluatedandrankedagainsttheweightedProposalEvaluationCriteria,RiskEvaluation,andCostEvaluationbelow:
.4 EvaluationCriteriaAllproposalsmustcomplywithallrequirementsoutlinedinthisdocumentandallsubmissionswillbeevaluatedandrankedagainstthefollowingcriteriaandassociatedweights.40%Design/BuildTeamInformation:
•Teamcompositionandrepresentationbyallnecessarydisciplines,includingdesign,andconstruction;•Relevantexperienceincompletingassignmentsofsimilarscopeandcomplexity,and;•Experienceoftheproponentandkeyteammemberswithsimilarprojectsandtherangeofspecifiedservices;•Completenessofconsultingteamanddemonstratedexperience/expertiseofallindividualmembers;•Proposedorganizationalstructureandcoordinationoftheindividualteammembersincludingreportingrelationships,identificationofleadmembers,andcommunications;•Availabilityofback-uppersonneland/orprovisiontoaccessspecializedskills;
MunicipalityoftheDistrictofLunenburg Page14of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
•Resultsofreferencechecksforpreviousprojects.
30%ProjectApproach,Methodology&Management:•Approachtothescopeofthecreative,technicalandservicesrequired;•Understandingofprojectrequirements;•Managementofprojectandsuitabilityoftheproposedworkplan,includingworkprogramcomponents,Ganttchartoftimescheduleandmatrixofpersonnelshowinganticipatedhoursofinvolvement;•CompliancewiththeScopeofWork;•Provisionsforinvolvement,inputandevaluationoftheSteeringCommittee;•Abilitytomeettheprojecttimelines.
30%Proposedcosts,valueformoneyandacceptanceoftermsandconditions:•Feesforservicesrequiredandanycontingenciesifapplicable;•Valueformoneyrepresentedbytheproposedlevelofeffort,thebalancebetween“soft”(design,management,etc.)and“hard”(trailway,structures,etc.)costsandotherconsiderationsinregardstocosteffectivedesignandcontractingsolutions.
.5 RiskEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria(AppendixA),basedonanassessmentofrisk.Riskevaluationcategoriesareasfollows:
• Lowrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatenoriskorlowrisktosuccessfulcompletionofproject;(-0)to(-5)points.
• Mediumrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedusingMODLresources;(-5)to(-25)points.
• Highrisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicatearisktosuccessfulcompletionofprojectthatcanbemitigatedbutwillrequiresignificantMODLresources;(-26)to(-50)points.
• Unacceptablerisk:exceptionsoromissionstoRFPtermsandconditionsand/orformatindicateahighprobabilityofprojectfailure;(-50)to(-100)points.
.6 CostEvaluationTheMunicipalityreservestherighttodeductpointsfromtheProposalEvaluationCriteria,basedonanassessmentofthecostproposal.Unlessotherwisestatedinthisdocumentoritsaddenda,theproposalwiththelowestcostshallreceivethemaximumpointsallowed.Allotherproposalsshallreceiveacostscorebasedontheircostrelationshiptothelowest.Thepointsforthefinancialevaluationwillbeallocatedasfollows:
MunicipalityoftheDistrictofLunenburg Page15of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
LowestPrice/CostProposalxMaximumPriceScore=PriceScoreExample:Twotechnicallycompliantbidsarereceivedandthemaximumavailablepointsequal25.
Bid1:$100,000Bid2:$130,000
Bid1beingthelowest,wouldachieveascoreof25points.Bid2wouldachieveascoreof19.2points,calculatedasfollows:
$100,000/$130,000x25=19.2Note:Iftheresultisanegativenumber,thescoreassignedwillbe0.
.7 OtherCriteriaAsperSection12.1theMunicipalityreservestherighttochoosetheproposalthatprovidesthebestoverallvaluetotheMunicipalityintermsofmeritandpriceratio.TheMunicipalitymay,initssolediscretion,choosetorejectanyorallProposals.
.8 ContractNoticeinwritingtotheProponentoftheacceptanceofitsproposalbytheMunicipalityandthesubsequentfullexecutionofawrittencontractandPurchaseOrderwillconstituteacontractforservices.NoProponentwillacquireanylegalorequitablerightsorprivilegestothegoodsorservicesuntiltheoccurrenceofbothevents.
13. GENERALTERMSANDCONDITIONS
.1 AcceptanceofProposalsTheMunicipalityreservestheright,atitssolediscretion,torejectanyandallProposals.TheRequestforProposalsshouldnotbeconstruedasacontractforthepurchaseofgoodsorservices.TheMunicipalityreservestherighttoacceptanyProposalthatitconsiderstobeinitsbestinterestortorejectanyorallProposals,astheMunicipalitydeemstobeinitsbestinterest.PricewillonlybeonefactorwhichMODLwillconsiderinselectingaProponent.OtherfactorsmayincludebestvalueforMODL;theamountoflocalproducts/servicesprovidedbytheProponent;thesafetyrecordoftheProponent;thequalificationsoftheProponent;andpreviousperformancehistoryinrelationtoMODL.
Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocument.TheMunicipalityalsoreservestherighttowaiveformality,informalityortechnicalitywiththeacceptanceofaProposalforthiscontract.MODLreservestherighttodevelopall,some,ornoneoftheprojectthatis
MunicipalityoftheDistrictofLunenburg Page16of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
thesubjectofthisproposal.AnyProposalnotsupportedbytheinformationrequestedinthisRequestforProposalsmayberejected.MODLalsoreservestherighttonegotiatewithanyProponentwhohassubmittedaProposal.TheMunicipalitymaywaiveminordifferencesintheProposals,providedthedifferencesdonotviolatetheProposalintent.Notermsorconditionsshallbeimplied,basedonanyindustrytradepracticeorcustom,anypracticeorpolicyoftheProposalorMunicipalityorotherwise,whichisinconsistentorconflictswithprovisionscontainedinthisdocumentTheMunicipalityalsoreservestherighttowaiveformality,informality,ortechnicalityinanyProposal.
.2 LiabilityofErrorsWhileMODLhasmadeconsiderableefforttoensureanaccuraterepresentationofinformationinthisRFP,theinformationcontainedinthisRFPissuppliedsolelyasaguidelineforProponents.TheinformationisnotguaranteedorwarrantedtobeaccuratebyMODL,norisitnecessarilycomprehensiveorexhaustive.NothinginthisRFPisintendedtorelieveProponentsfromformingtheirownopinionsandconclusionswithrespecttomattersaddressedinthisRFP.
.3 InformationCollectedTheProponentisadvisedthatallinformationcollectedandmaterialdevelopedinregardtoallworkcarriedoutbyMODLshallbecomethepropertyofMODL.
.4 ConfidentialityAlldocuments,information,andmaterialdevelopedbytheProponentshallbetreatedasconfidentialunlessdeterminedotherwise,inwriting,byMODL.ProponentsareadvisedthatanyinformationprovidedbyMODListobetreatedasconfidentialandshallnotbeprovidedtoathirdpartywithoutpriorwrittenapprovaloftheChiefAdministrativeOfficeroftheMunicipality.
.5 OwnershipofProposalsandFreedomofInformationAlldocuments,includingProposals,submittedtoMODLbecomethepropertyofMODLandaresubjecttodisclosureundertheNovaScotiaFreedomofInformationandProtectionofPrivacyAct(FOIPOP).BysubmittingaProposal,theproponenttherebyagreestopublicdisclosureofitscontentssubjecttoFOIPOPcriteria.AnyinformationtheProponentconsiders“personalinformation”becauseofitsproprietarynatureshouldbemarkedas“Confidential”andwillbesubjecttoappropriateconsiderationasdefinedwithintheNovaScotiaFreedomofInformationandProtectionofPrivacyAct.
MunicipalityoftheDistrictofLunenburg Page17of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
.6 Proponent’sExpensesMODLisnotliableforcostsincurredbytheProponentinrespondingtothisRFP.Proponentsaresolelyresponsiblefortheirownexpensesinpreparation,delivery,orpresentationofProposalsandforanysubsequentnegotiationswithMODL.
.7 ChangesandAmendmentsAllProponentswillbenotifiedinwritingregardinganychangesmadetotheRFPoranyappendices,oranychangeintheclosingdateortime.WhenchangesoccurwithinfivebusinessdaysofthecloseoftheRFP,theclosingdatemaybeextendedtoallowforasuitablenumberofpreparationdaysbetweentherevisedclosingdateandtheissuanceofthechange..8 PaymentPaymentsforprojectworkshallbebasedonmonthlyprogressinvoices,submittedasapplicationforpaymentbythesuccessfulProponentforapprovalbytheRRCProjectManagerordesignate.Progresspaymentsshallbesubjecttoa10%holdbackasprescribedbytheBuilder’sLienActofNovaScotia.TheprojectpaymentschedulewillbedevelopedfromtheprogressscheduleandcostbreakdownsubmittedbythesuccessfulProponentaspartoftheirresponsetothisRFP,andagreeduponbyallpartiespriortotheexecutionofawrittencontractforthiswork..9 PerformanceMODLreservestherighttoremoveProponentsduetoqualityofworkand/orservice.ProponentswillbenotifiedofanyproblemsinwritingfromMODLandbegiventheopportunitytorespond.MODLcanthendetermineiftheProponentshouldberemovedfromthequalifiedcontractorslistforthoseservices.MODLshallbethesolejudgeinthismatter.MODLmayterminatethePurchaseOrderinwriting,andwithoutfurtherliability,intheeventMODL,initssolediscretion,determinesthattheProponenthasneglected,failed,orrefusedtoproceedsafelyandpromptlywiththeworktobeprovidedbytheProponentpursuanttothePurchaseOrderorcontravenedanyoftheProponent’sobligations.
.10 IndemnificationTheProponentshalldefend,indemnifyandsaveharmlessMODLitselectedofficials,officers,employeesandagentsfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoever,includingbutnotlimitedtobodilyinjury,sickness,diseaseordeathortodamagetoordestructionoftangiblepropertyincludinglossof
MunicipalityoftheDistrictofLunenburg Page18of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
revenueorincurredexpenseresultingfromdisruptionofservice,arisingoutoforallegedlyattributabletothenegligence,acts,errors,omissions,misfeasance,nonfeasance,fraudorwillfulmisconductoftheProponent,itsdirectors,officers,employees,agents,contractorsandsubcontractors,oranyofthem,inconnectionwithorinanywayrelatedtothedeliveryorperformanceofthisContract.ThisindemnityshallbeinadditiontoandnotinlieuofanyinsurancetobeprovidedbytheSupplierinaccordancewiththisContract,andshallsurvivethisContract.TheProponentagreestodefend,indemnifyandsaveharmlessMODLfromandagainstanyandallclaimsofanynature,actions,causesofaction,losses,expenses,fines,costs(includinglegalcosts),interestordamagesofeverynatureandkindwhatsoeverarisingoutoforrelatedtotheProponent’sstatuswiththeWorkers’CompensationBoardofNovaScotia.ThisindemnityshallbeinadditiontoandnotinlieuofanyproofofWorkers’CompensationBoardofNovaScotiastatusandcompliancetobeprovidedbytheProponentinaccordancewiththisContract,andshallsurvivethisContract.
.11 InsuranceTheProponentand/ortheProponent’sconsultingdesignfirmshalltakeoutandkeepinforceProfessionalLiabilityinsuranceintheamountof$2,000,000/occurrenceprovidingcoverageforacts,errorsandomissionsarisingfromtheirprofessionalservicesperformedunderthisAgreement.ThepolicySIR/deductibleshallnotexceed$100,000perclaimandifthepolicyhasanaggregatelimit,theamountoftheaggregateshallbedoubletherequiredperclaimlimit.ThepolicyshallbeunderwrittenbyaninsurerlicensedtoconductbusinessintheProvinceofNovaScotiaandacceptabletotheMODL.Thepolicyshallberenewedfor2yearsaftercontracttermination.AcertificateofinsuranceevidencingrenewalistobemaintainedeachandeveryyearbytheProponentandprovidedtotheMODLuponrequest.Ifthepolicyistobealtered,reducedincoverage,cancelledornon-renewedforanyreason,30daynoticeofsaidcancellationornon-renewalmustbeprovidedtoMODL.MODLhastherighttorequestthatanExtendedReportingEndorsementbepurchasedbytheProponentattheProponent’ssoleexpense.MODLshallbenamedasadditionalinsured.Thepolicyshallcontainaprovisionforcrossliabilityinrespectofthenamedinsured.
TheProponentshalltakeoutandkeepinforceStandardFormAutomobileLiabilityInsurancethatcomplieswithallrequirementsofthecurrentlegislationoftheProvinceofNovaScotia,havinganinclusivelimitofnotlessthan$2,000,000peroccurrenceforThirdPartyLiability,inrespectoftheuseoroperationofvehiclesowned,operatedorleasedbytheContractor.
MunicipalityoftheDistrictofLunenburg Page19of19RiverRidgeCommonPhase3SingletrackDesign-BuildRFPNo.2019-05-401July19,2019_____________________________________________________________________________________
TheProponentshalltakeoutandkeepinforce-ownedautomobilecoveragewithalimitofatleasttwomilliondollars($2,000,000)withadeductiblenotexceeding$2,000includingcontractualnon-ownedcoverage.
.12 Worker’sCompensationIfrequested,theProponentandallsubcontractors,ifany,shallholdaClearanceLetter/LetterofGoodStandingfromtheWorker’sCompensationBoardofNovaScotia,validforthedurationoftheperiodtheyperformworkforthisproject.ItshallbetheresponsibilityoftheProponenttoensurecoverageisinplacefortheiremployeesand/ortheirsubcontractors.
.13 SafetyTheProponentwillberesponsibleforworkplacesafetyfortheScopeofWork,pertheNovaScotiaOccupationalHealthandSafetyActanditsRegulations,andtheMunicipality’sSiteSafetyPolicyandManualofProcedures.Allsub-contractors,ifany,shallholdavalidCertificateofRecognitionasissuedbyoneofthefollowing:NovaScotiaConstructionSafetyAssociation,NovaScotiaTruckingSafetyAssociation,oranoccupationalhealthandsafetyorganizationwithasafetyauditprocedurerecognizedandapprovedbytheWorker’sCompensationBoardofNovaScotia.Thesub-contractor(s)shallmaintaintheCertificateofRecognitionduringthecourseoftheproject.TheProponentshalltakeallnecessaryprecautionstoensurethesafetyofthepublicandshallprovideandmaintainanyrequiredsignage,barrierguards,etc.TheProponentshallensurethepublicdoesnotcomeintocontactwiththeproject.TheProponentshallberesponsibleforensuringalltrafficcontrolsareincompliancewiththemostrecentversionoftheTemporaryWorkplaceTrafficControlManual..14 SubstitutionsNosubstitutionsfortheteammembersinrelationtotheworktasksoutlinedintheproposalshallbepermittedwithoutwrittenpermissionfromMODL.
--END--
MunicipalityoftheDistrictofLunenburgRiverRidgeCommon PRICINGBREAKDOWNANDBIDDETAILS Page1of2SingletrackDesign-Build RFPNo.2019-05-401 July19,2019
PART 1 SINGLETRACKMASTERPLANANDINTIALDESIGN-BUILD(Proponentmayattachadditionalpagesifdesired.)
ITEMNO.
UNITOFMEASURE
EST.QUANTITY
UNITPRICE TOTALPRICE
1 LumpSum 1
2 Linealmetre
PROJECTTOTAL$(HST/OtherApplicableTaxesNotIncluded)
PART 2 PROJECTEQUIPMENTANDLABOURRATES(Proponentmayattachadditionalpagesifdesired.)
ITEMNO.
RATE(SpecifyHourly/
Daily)
1
2
3
4
5
6
7
8
DESCRIPTION
SingletrackMasterPlan-perRFPDocuments
Finallayoutandconstructionofinitialsingletracktrailsegments-perRFPDocuments-additionaldescription/details/buildqualityinformationasfollows:
ITEM(Labour/EquipmentType)
DESCRIPTION(Model/Size/Capacity/Etc.)
MunicipalityoftheDistrictofLunenburgRiverRidgeCommon PRICINGBREAKDOWNANDBIDDETAILS Page2of2SingletrackDesign-Build RFPNo.2019-05-401 May14,2019
PART 3 ESTIMATEOFTYPICALSINGLETRACKTRAILCONSTRUCTIONCOSTSFORPROJECTSITEOVERALLNonMandatory(Proponentmayattachadditionalpagesifdesired.)
ITEMNO.
UNITOFMEASURE UNITPRICE TOTALPRICE
1 Linealmetre
2 Linealmetre
3 Linealmetre
4 Linealmetre
5 Linealmetre
6 Linealmetre
7 Linealmetre
8 Linealmetre
PROPONENTNAME
PROPONENTSIGNATURE
SINGLETRACKSEGMENTDESCRIPTION(Trailtype/buildquality/construction
conditions/location/etc.)
55
55
6065
70
75
80
85
90
95
100
105
6570
75
80
85
9095
10050
55
60
65
70
75
80
85
90
95
100
60.00
45.00
50.00
55.00
60.00
60.00
WAYPOINT OR PLACE OF INTEREST
WOODLOT ROAD TO TRAIL CONVERSION (IN PROGRESS)
EXISTING WOODLOT ROAD TO ABANDON
EXISTINGGULLY
EXISTINGPARKING LOT
INDIAN BROOK
ROSS BROOK
PARK BOUNDARY
PARK BOUNDARY
EXISTING RAIL TRAIL
INDIAN BROOK
LEGEND
HWY 10
FALKENHAM LA
NE
RIDGEVIEW DRIVE
1
2
3
4
5
6
7
8
LOWERPARK
UPPERPARK
MIDDLEPARK
ACCESSGATE
ROCK BARRICADE
ROCKBOLLARDS
NEW TRAIL (FUTURE CONCEPT)NEW TRAIL (IN PROGRESS)
X REFERENCE LOCATION
EXISTING TRAILEXISTING MAINTENANCE ROAD
ACCESS GATE
MAJOR CONTOURS: 5m INTERVALTHIS MAP IS INTENDED FOR PLANNING PURPOSES ONLY
RIVER RIDGE COMMONUPPER PARK TRAIL SYSTEMOVERVIEW
Municipality of the District of Lunenburg
EXISTING EROSIONCONTROL AREA
THIS MAP IS INTENDED FOR VIEWING IN COLOUR
0 30 60
1:1500 SNOWOWL.ca
Scanned with CamScanner