Post on 16-Jan-2015
description
Integrated Land Records Integrated Land Records Information SystemInformation System
Maine Municipal Association Maine Municipal Association Technology ConferenceTechnology Conference
Augusta | March 18, 2008Augusta | March 18, 2008
Richard Sutton | rs@restmap.netJames W. Sewall Team
© James W. Sewall Company
Project GoalsProject Goals►Task 1 - Update and enhance the Task 1 - Update and enhance the
GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative
►Task 2Task 2 - Recommend a conceptual - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine
© James W. Sewall Company
What will the Integrated Land What will the Integrated Land Records Project do? Records Project do?
► Develop processes to Develop processes to standardize and standardize and formalizeformalize the: the: Capture (municipal, county and state levels),Capture (municipal, county and state levels), Integration (attribution for parcels from Integration (attribution for parcels from
municipalities augmented by county deeds registry municipalities augmented by county deeds registry information linked through uniform resource ID information linked through uniform resource ID (book and page),(book and page),
Maintenance andMaintenance and Distribution of Distribution of Cadastral DataCadastral Data
► Create a plan to promote & implement these Create a plan to promote & implement these processesprocesses
Steve Lambert, CTOTechnology Lead
Bruce Oswald, PMPProject Manager | Principal-in-Charge
James Page, Ph.D.Client Advocate
Bruce OswaldStrategic Planning Task Lead
Rich Sutton Cadastral Fabric Task Lead
MEGIS
Maine GeoLibrary
Board
Board ProjectManager
Rebecca SomersStrategy + Tactics | Analysis
Author
Bruce OswaldStrategy | Funding
Principal Author
Paul SamaraLocal Gov’t Coordination
GIS Champion Development
Rick MartensLocal Gov’t CoordinationRegional Forum Strategy
Gerry ThurlowParcel Mapping + Assessing
Tactical Lead
Rich SuttonPrincipal Strategist + Author
Cadastral Facilitator
John TrimberCadastral Standards Development Advisor
(13) Cadastral Mapping Technicians
(9) GIS Specialists
(58) GIS Technical Analysts
(16) Computer Programmers
Additional Sewall Team Technical Depth in Maine
Nancy von MeyerFGDC Cadastral Data
Content Standard Specialist
Environmental Systems Research Institute Geospatial Technology Advisor
Steve Lambert, CTOTechnology Lead
Bruce Oswald, PMPProject Manager | Principal-in-Charge
Bruce Oswald, PMPProject Manager | Principal-in-Charge
James Page, Ph.D.Client Advocate
James Page, Ph.D.Client Advocate
Bruce OswaldStrategic Planning Task Lead
Rich Sutton Cadastral Fabric Task Lead
MEGIS
Maine GeoLibrary
Board
Board ProjectManager MEGIS
Maine GeoLibrary
Board
Board ProjectManager MEGISMEGIS
Maine GeoLibrary
Board
Maine GeoLibrary
Board
Board ProjectManager
Rebecca SomersStrategy + Tactics | Analysis
Author
Bruce OswaldStrategy | Funding
Principal Author
Paul SamaraLocal Gov’t Coordination
GIS Champion Development
Rick MartensLocal Gov’t CoordinationRegional Forum Strategy
Gerry ThurlowParcel Mapping + Assessing
Tactical Lead
Rich SuttonPrincipal Strategist + Author
Cadastral Facilitator
John TrimberCadastral Standards Development Advisor
(13) Cadastral Mapping Technicians
(9) GIS Specialists
(58) GIS Technical Analysts
(16) Computer Programmers
Additional Sewall Team Technical Depth in Maine
(13) Cadastral Mapping Technicians
(9) GIS Specialists
(58) GIS Technical Analysts
(16) Computer Programmers
Additional Sewall Team Technical Depth in Maine
Nancy von MeyerFGDC Cadastral Data
Content Standard Specialist
Environmental Systems Research Institute Geospatial Technology Advisor
Sewall TeamSewall Team
PM: Will Mitchell
Promotion
Research
CodificationC
oncept
Specificatio
n
Plan Outline
Draft #1
Final Report
Final Plan
Report Outline
Draft #1
Draft #2
Conceptual Framework Outline
Conceptual Framework Draft #1
Conceptual Framework Draft #2
Conceptual Framework Final
Functional Specification Outline
Functional Specification Draft #1
Functional Specification Draft #2
Functional Specification Final
Review + Document
2002 Strategic Plan + Subsequent Planning
Activities
Update Strategic Plan
Compile status of Current projects +_
New needs
Review + Document
Strategic Plan to Reflect 50 States Initiative
Criteria
Strategic Plan Draft #1
Strategic Plan Draft #2
Strategic Plan Final
Maine GeoLibrary Board Approval of Final Project Deliverables
GeoLibrary Board Project Authorization
Project Initiation +Alignment
StakeholderEngagement
Promotion of Findings
Forum #1
Forum #2
Forum #3
Findings Forum
Cadastral Forum
Task 1: Strategic Plan Task 2: Cadastral Fabric
PromotionPromotion
Research
CodificationC
oncept
Specificatio
n
Plan Outline
Draft #1
Final Report
Final Plan
Report Outline
Draft #1
Draft #2
Conceptual Framework Outline
Conceptual Framework Draft #1
Conceptual Framework Draft #2
Conceptual Framework Final
Functional Specification Outline
Functional Specification Draft #1
Functional Specification Draft #2
Functional Specification Final
Review + Document
2002 Strategic Plan + Subsequent Planning
Activities
Review + Document
2002 Strategic Plan + Subsequent Planning
Activities
Update Strategic Plan
Compile status of Current projects +_
New needs
Review + Document
Strategic Plan to Reflect 50 States Initiative
Criteria
Strategic Plan Draft #1
Strategic Plan Draft #2
Strategic Plan Final
Maine GeoLibrary Board Approval of Final Project Deliverables
GeoLibrary Board Project Authorization
Project Initiation +Alignment
StakeholderEngagement
Promotion of Findings
Forum #1
Forum #2
Forum #3
Findings Forum
Cadastral Forum
Task 1: Strategic Plan Task 2: Cadastral Fabric
Project WorkflowProject Workflow
© James W. Sewall Company
Integrated Land Records Information System: Integrated Land Records Information System: Process OverviewProcess Overview
►Research Current Parcel Landscape Research Current Parcel Landscape (2.1)(2.1)
►Design a Conceptual Framework Design a Conceptual Framework (2.2)(2.2)
►Codify a Functional Specification Codify a Functional Specification (2.3)(2.3)
►Promote of Project and Plan Promote of Project and Plan (2.x)(2.x)
© James W. Sewall Company
ResearchResearch
► Identify and contact stakeholdersIdentify and contact stakeholders► Discover and document existing and Discover and document existing and
pending parcel pending parcel capture and maintenancecapture and maintenance initiativesinitiatives
► Review and evaluate current participation Review and evaluate current participation and adherence to parcel and adherence to parcel standardsstandards by by participating municipalitiesparticipating municipalities
► Assess sustainable Assess sustainable fundingfunding mechanisms to mechanisms to support development and maintenance of support development and maintenance of an integrated systeman integrated system
TASK 2.1
© James W. Sewall Company
Research: Relevant Research: Relevant StakeholdersStakeholders
Municipal leaders, assessors, GIS Municipal leaders, assessors, GIS professionalsprofessionals
County leaders, Registers of Deeds, GIS County leaders, Registers of Deeds, GIS professionalsprofessionals
State agencies, CIO, GIS professionalsState agencies, CIO, GIS professionals Academia & Private SectorAcademia & Private Sector Surveyors, Bar and Realtors’ AssociationsSurveyors, Bar and Realtors’ Associations General PublicGeneral Public Others… Others…
TASK 2.x
© James W. Sewall Company
Research: Current Parcel StatusResearch: Current Parcel Status
►Consider digital availability, accuracy of Consider digital availability, accuracy of geometry, common data models, geometry, common data models, content standards, attribute availability, content standards, attribute availability, best practices & interoperabilitybest practices & interoperability
► Identify business drivers at multiple Identify business drivers at multiple government levels, in academia & the government levels, in academia & the private sectorprivate sector
TASK 2.1
© James W. Sewall Company
Research: Legal and Procedural Research: Legal and Procedural ConsiderationsConsiderations
► Investigate legislative precedents for Investigate legislative precedents for consolidating and managing collection consolidating and managing collection and distribution of land records dataand distribution of land records data
►Address municipal participation in and Address municipal participation in and adherence to Maine parcel standards.adherence to Maine parcel standards.
► Investigate chain of title data feedsInvestigate chain of title data feeds►Explore data interaction between Explore data interaction between
creators and consumerscreators and consumers
TASK 2.1
© James W. Sewall Company
Research: Best PracticesResearch: Best Practices
►Contact current and potential Contact current and potential stakeholders; document use of parcel stakeholders; document use of parcel data & attribute requirements in Maine data & attribute requirements in Maine and elsewhereand elsewhere
►Explore linkages between municipalities Explore linkages between municipalities and county deeds registries including and county deeds registries including digital data distribution from registriesdigital data distribution from registries
►Catalog update frequency and recencyCatalog update frequency and recency►Assess existing distribution strategiesAssess existing distribution strategies
TASK 2.1
© James W. Sewall Company
Conceptual FrameworkConceptual Framework
► Advertise and integrate discovered best Advertise and integrate discovered best practices practices
► Articulate property data and transfer Articulate property data and transfer protocols protocols and relationshipsand relationships for review and refinement for review and refinement
► Produce candidate methods for instituting and Produce candidate methods for instituting and maintaining a maintaining a universal resource IDuniversal resource ID for land for land records records
► Standardize data distribution Standardize data distribution Cost recoveryCost recovery Attribute attritionAttribute attrition
TASK 2.2
Attribute set Reduced to
Minimum for Distribution
Full set of assessingAttributes attached
To parcelsPrivate contractors
Attribute Attrition Hierarchy
municipality
Geodata editedTo reflect change
state
Parcels integrated With GeoLibrary : Attributes culled
Regional/County GIS
Municipal GIS
federal
Statewide cadastreIntegrated with Framework Layer
Impl
emen
ted
by
Private contractors
Maine Office of GIS
Impl
emen
ted
by
property
Survey performedChange approved by municipality Technical Surveyors
Municipal GIS
Survey added toGeoreferenced
Composite
Impl
emen
ted
by
county
Deed Book/Pagereference appended
© James W. Sewall Company
Functional Specification Functional Specification
►Advertise and integrate discovered Advertise and integrate discovered best practices best practices
►Articulate property data and transfer Articulate property data and transfer protocols and relationshipsprotocols and relationships for review for review and refinementand refinement
►Produce candidate methods for Produce candidate methods for instituting and maintaining a instituting and maintaining a universal universal resource IDresource ID for land records for land records
TASK 2.3
© James W. Sewall Company
PromotionPromotion► Develop interest and stakeholder Develop interest and stakeholder
support for the initiativesupport for the initiative Technical championsTechnical champions Political championsPolitical champions Parcel leads in key positionsParcel leads in key positions Funding leadsFunding leads
TASK 2.x
© James W. Sewall Company
►Use parcels/GIS to inform current Use parcels/GIS to inform current initiativesinitiatives Gateway1Gateway1 Brunswick NAS BRACBrunswick NAS BRAC DECD – Pine Tree Development ZonesDECD – Pine Tree Development Zones LURC Moosehead RezoningLURC Moosehead Rezoning Wood to Energy modeling – Treegrowth Wood to Energy modeling – Treegrowth Educational RegionalizationEducational Regionalization Mortgage relief visualizationMortgage relief visualization
Promotion: Promotion: Apply to Actual Business DriversApply to Actual Business Drivers
TASK 2.x
© James W. Sewall Company
Geographic ScopeGeographic Scope
► Integrated Land Records SystemIntegrated Land Records System Strategy development involves multiple Strategy development involves multiple
counties and municipalitiescounties and municipalities Final specification must accommodate all Final specification must accommodate all
16 Counties, 490 municipalities and 16 Counties, 490 municipalities and townshipstownships
© James W. Sewall Company
Some BenefitsSome Benefits
Improving access to federal funding for technology and land-related initiatives
Assisting economic development projects
Streamlining local property assessment and relieving burdens on local government
Providing a common operating picture for all government and commercial interests
Managing catastrophic emergency (violent storm, fire, flood) situations
Providing information infrastructure for Regionalization
© James W. Sewall Company
ExamplesExamples
►Current Maine parcel-centric Current Maine parcel-centric implementationsimplementations
© James W. Sewall Company
Zoning Maps (Portland)Zoning Maps (Portland)
© James W. Sewall Company
Neighborhood/Index Maps (Portland)Neighborhood/Index Maps (Portland)
© James W. Sewall Company
Overlay Reference: Wetlands (Lewiston)Overlay Reference: Wetlands (Lewiston)
© James W. Sewall Company
Location Reference: Schools (Auburn)Location Reference: Schools (Auburn)
© James W. Sewall Company
Abutter Notifications: South PortlandAbutter Notifications: South Portland
© James W. Sewall Company
Simple Viewer: BathSimple Viewer: Bath
1. Who must be 1. Who must be involved for this plan involved for this plan
to be successful?to be successful?
2. What are or would be the 2. What are or would be the greatest BENEFITS of greatest BENEFITS of
accurate and up-to-date accurate and up-to-date parcels to you and your parcels to you and your
organization?organization?
3. What is the most 3. What is the most important parcel ATTRIBUTE important parcel ATTRIBUTE information (i.e., Ownership, information (i.e., Ownership, Value, Address, Map/Lot ID, Value, Address, Map/Lot ID, Book/Page ID) you require Book/Page ID) you require
for your organization? for your organization?
4. What challenges do you 4. What challenges do you anticipate in developing and anticipate in developing and
distributing statewide distributing statewide parcel data?parcel data?
5. What’s the best way to 5. What’s the best way to encourage the towns and encourage the towns and
counties to work together to counties to work together to create a single, dependable create a single, dependable
cadastral product? cadastral product?
Contact:Contact:
Rich SuttonRich Suttonrs@restmap.netrs@restmap.net
617-285-2151617-285-2151