MMA: Maine Integrated Land Records System

Integrated Land Records Integrated Land Records Information SystemInformation System

Maine Municipal Association Maine Municipal Association Technology ConferenceTechnology Conference

Augusta | March 18, 2008Augusta | March 18, 2008

Richard Sutton | [email protected] W. Sewall Team

© James W. Sewall Company

Project GoalsProject Goals►Task 1 - Update and enhance the Task 1 - Update and enhance the

GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative

►Task 2Task 2 - Recommend a conceptual - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine


What will the Integrated Land What will the Integrated Land Records Project do? Records Project do?

► Develop processes to Develop processes to standardize and standardize and formalizeformalize the: the: Capture (municipal, county and state levels),Capture (municipal, county and state levels), Integration (attribution for parcels from Integration (attribution for parcels from

municipalities augmented by county deeds registry municipalities augmented by county deeds registry information linked through uniform resource ID information linked through uniform resource ID (book and page),(book and page),

Maintenance andMaintenance and Distribution of Distribution of Cadastral DataCadastral Data

► Create a plan to promote & implement these Create a plan to promote & implement these processesprocesses

Steve Lambert, CTOTechnology Lead

Bruce Oswald, PMPProject Manager | Principal-in-Charge

James Page, Ph.D.Client Advocate

Bruce OswaldStrategic Planning Task Lead

Rich Sutton Cadastral Fabric Task Lead

MEGIS

Maine GeoLibrary

Board

Board ProjectManager

Rebecca SomersStrategy + Tactics | Analysis

Author

Bruce OswaldStrategy | Funding

Principal Author

Paul SamaraLocal Gov’t Coordination

GIS Champion Development

Rick MartensLocal Gov’t CoordinationRegional Forum Strategy

Gerry ThurlowParcel Mapping + Assessing

Tactical Lead

Rich SuttonPrincipal Strategist + Author

Cadastral Facilitator

John TrimberCadastral Standards Development Advisor

(13) Cadastral Mapping Technicians

(9) GIS Specialists

(58) GIS Technical Analysts

(16) Computer Programmers

Additional Sewall Team Technical Depth in Maine

Nancy von MeyerFGDC Cadastral Data

Content Standard Specialist

Environmental Systems Research Institute Geospatial Technology Advisor

Steve Lambert, CTOTechnology Lead





Bruce OswaldStrategic Planning Task Lead

Rich Sutton Cadastral Fabric Task Lead

MEGIS

Maine GeoLibrary

Board

Board ProjectManager MEGIS

Maine GeoLibrary

Board

Board ProjectManager MEGISMEGIS

Maine GeoLibrary

Board

Maine GeoLibrary

Board

Board ProjectManager

Rebecca SomersStrategy + Tactics | Analysis

Author

Bruce OswaldStrategy | Funding

Principal Author

Paul SamaraLocal Gov’t Coordination

GIS Champion Development

Rick MartensLocal Gov’t CoordinationRegional Forum Strategy

Gerry ThurlowParcel Mapping + Assessing

Tactical Lead

Rich SuttonPrincipal Strategist + Author

Cadastral Facilitator

John TrimberCadastral Standards Development Advisor


(9) GIS Specialists





(9) GIS Specialists




Nancy von MeyerFGDC Cadastral Data

Content Standard Specialist

Environmental Systems Research Institute Geospatial Technology Advisor

Sewall TeamSewall Team

PM: Will Mitchell

Promotion

Research

CodificationC

oncept

Specificatio

n

Plan Outline

Draft #1

Final Report

Final Plan

Report Outline

Draft #1

Draft #2

Conceptual Framework Outline

Conceptual Framework Draft #1


Conceptual Framework Final

Functional Specification Outline

Functional Specification Draft #1


Functional Specification Final

Review + Document

2002 Strategic Plan + Subsequent Planning

Activities

Update Strategic Plan

Compile status of Current projects +_

New needs

Review + Document

Strategic Plan to Reflect 50 States Initiative

Criteria

Strategic Plan Draft #1


Strategic Plan Final

Maine GeoLibrary Board Approval of Final Project Deliverables

GeoLibrary Board Project Authorization

Project Initiation +Alignment

StakeholderEngagement

Promotion of Findings

Forum #1

Forum #2

Forum #3

Findings Forum

Cadastral Forum

Task 1: Strategic Plan Task 2: Cadastral Fabric

PromotionPromotion

Research

CodificationC

oncept

Specificatio

n

Plan Outline

Draft #1

Final Report

Final Plan

Report Outline

Draft #1

Draft #2

Conceptual Framework Outline



Conceptual Framework Final

Functional Specification Outline



Functional Specification Final

Review + Document


Activities

Review + Document


Activities

Update Strategic Plan

Compile status of Current projects +_

New needs

Review + Document

Strategic Plan to Reflect 50 States Initiative

Criteria



Strategic Plan Final

Maine GeoLibrary Board Approval of Final Project Deliverables

GeoLibrary Board Project Authorization

Project Initiation +Alignment

StakeholderEngagement

Promotion of Findings

Forum #1

Forum #2

Forum #3

Findings Forum

Cadastral Forum

Task 1: Strategic Plan Task 2: Cadastral Fabric

Project WorkflowProject Workflow


Integrated Land Records Information System: Integrated Land Records Information System: Process OverviewProcess Overview

►Research Current Parcel Landscape Research Current Parcel Landscape (2.1)(2.1)

►Design a Conceptual Framework Design a Conceptual Framework (2.2)(2.2)

►Codify a Functional Specification Codify a Functional Specification (2.3)(2.3)

►Promote of Project and Plan Promote of Project and Plan (2.x)(2.x)


ResearchResearch

► Identify and contact stakeholdersIdentify and contact stakeholders► Discover and document existing and Discover and document existing and

pending parcel pending parcel capture and maintenancecapture and maintenance initiativesinitiatives

► Review and evaluate current participation Review and evaluate current participation and adherence to parcel and adherence to parcel standardsstandards by by participating municipalitiesparticipating municipalities

► Assess sustainable Assess sustainable fundingfunding mechanisms to mechanisms to support development and maintenance of support development and maintenance of an integrated systeman integrated system

TASK 2.1


Research: Relevant Research: Relevant StakeholdersStakeholders

Municipal leaders, assessors, GIS Municipal leaders, assessors, GIS professionalsprofessionals

County leaders, Registers of Deeds, GIS County leaders, Registers of Deeds, GIS professionalsprofessionals

State agencies, CIO, GIS professionalsState agencies, CIO, GIS professionals Academia & Private SectorAcademia & Private Sector Surveyors, Bar and Realtors’ AssociationsSurveyors, Bar and Realtors’ Associations General PublicGeneral Public Others… Others…

TASK 2.x


Research: Current Parcel StatusResearch: Current Parcel Status

►Consider digital availability, accuracy of Consider digital availability, accuracy of geometry, common data models, geometry, common data models, content standards, attribute availability, content standards, attribute availability, best practices & interoperabilitybest practices & interoperability

► Identify business drivers at multiple Identify business drivers at multiple government levels, in academia & the government levels, in academia & the private sectorprivate sector

TASK 2.1


Research: Legal and Procedural Research: Legal and Procedural ConsiderationsConsiderations

► Investigate legislative precedents for Investigate legislative precedents for consolidating and managing collection consolidating and managing collection and distribution of land records dataand distribution of land records data

►Address municipal participation in and Address municipal participation in and adherence to Maine parcel standards.adherence to Maine parcel standards.

► Investigate chain of title data feedsInvestigate chain of title data feeds►Explore data interaction between Explore data interaction between

creators and consumerscreators and consumers

TASK 2.1


Research: Best PracticesResearch: Best Practices

►Contact current and potential Contact current and potential stakeholders; document use of parcel stakeholders; document use of parcel data & attribute requirements in Maine data & attribute requirements in Maine and elsewhereand elsewhere

►Explore linkages between municipalities Explore linkages between municipalities and county deeds registries including and county deeds registries including digital data distribution from registriesdigital data distribution from registries

►Catalog update frequency and recencyCatalog update frequency and recency►Assess existing distribution strategiesAssess existing distribution strategies

TASK 2.1


Conceptual FrameworkConceptual Framework

► Advertise and integrate discovered best Advertise and integrate discovered best practices practices

► Articulate property data and transfer Articulate property data and transfer protocols protocols and relationshipsand relationships for review and refinement for review and refinement

► Produce candidate methods for instituting and Produce candidate methods for instituting and maintaining a maintaining a universal resource IDuniversal resource ID for land for land records records

► Standardize data distribution Standardize data distribution Cost recoveryCost recovery Attribute attritionAttribute attrition

TASK 2.2

Attribute set Reduced to

Minimum for Distribution

Full set of assessingAttributes attached

To parcelsPrivate contractors

Attribute Attrition Hierarchy

municipality

Geodata editedTo reflect change

state

Parcels integrated With GeoLibrary : Attributes culled

Regional/County GIS

Municipal GIS

federal

Statewide cadastreIntegrated with Framework Layer

Impl

emen

ted

by

Private contractors

Maine Office of GIS

Impl

emen

ted

by

property

Survey performedChange approved by municipality Technical Surveyors

Municipal GIS

Survey added toGeoreferenced

Composite

Impl

emen

ted

by

county

Deed Book/Pagereference appended


Functional Specification Functional Specification

►Advertise and integrate discovered Advertise and integrate discovered best practices best practices

►Articulate property data and transfer Articulate property data and transfer protocols and relationshipsprotocols and relationships for review for review and refinementand refinement

►Produce candidate methods for Produce candidate methods for instituting and maintaining a instituting and maintaining a universal universal resource IDresource ID for land records for land records

TASK 2.3


PromotionPromotion► Develop interest and stakeholder Develop interest and stakeholder

support for the initiativesupport for the initiative Technical championsTechnical champions Political championsPolitical champions Parcel leads in key positionsParcel leads in key positions Funding leadsFunding leads

TASK 2.x


►Use parcels/GIS to inform current Use parcels/GIS to inform current initiativesinitiatives Gateway1Gateway1 Brunswick NAS BRACBrunswick NAS BRAC DECD – Pine Tree Development ZonesDECD – Pine Tree Development Zones LURC Moosehead RezoningLURC Moosehead Rezoning Wood to Energy modeling – Treegrowth Wood to Energy modeling – Treegrowth Educational RegionalizationEducational Regionalization Mortgage relief visualizationMortgage relief visualization

Promotion: Promotion: Apply to Actual Business DriversApply to Actual Business Drivers

TASK 2.x


Geographic ScopeGeographic Scope

► Integrated Land Records SystemIntegrated Land Records System Strategy development involves multiple Strategy development involves multiple

counties and municipalitiescounties and municipalities Final specification must accommodate all Final specification must accommodate all

16 Counties, 490 municipalities and 16 Counties, 490 municipalities and townshipstownships


Some BenefitsSome Benefits

Improving access to federal funding for technology and land-related initiatives

Assisting economic development projects

Streamlining local property assessment and relieving burdens on local government

Providing a common operating picture for all government and commercial interests

Managing catastrophic emergency (violent storm, fire, flood) situations

Providing information infrastructure for Regionalization


ExamplesExamples

►Current Maine parcel-centric Current Maine parcel-centric implementationsimplementations


Zoning Maps (Portland)Zoning Maps (Portland)


Neighborhood/Index Maps (Portland)Neighborhood/Index Maps (Portland)


Overlay Reference: Wetlands (Lewiston)Overlay Reference: Wetlands (Lewiston)


Location Reference: Schools (Auburn)Location Reference: Schools (Auburn)


Abutter Notifications: South PortlandAbutter Notifications: South Portland


Simple Viewer: BathSimple Viewer: Bath

1. Who must be 1. Who must be involved for this plan involved for this plan

to be successful?to be successful?

2. What are or would be the 2. What are or would be the greatest BENEFITS of greatest BENEFITS of

accurate and up-to-date accurate and up-to-date parcels to you and your parcels to you and your

organization?organization?

3. What is the most 3. What is the most important parcel ATTRIBUTE important parcel ATTRIBUTE information (i.e., Ownership, information (i.e., Ownership, Value, Address, Map/Lot ID, Value, Address, Map/Lot ID, Book/Page ID) you require Book/Page ID) you require

for your organization? for your organization?

4. What challenges do you 4. What challenges do you anticipate in developing and anticipate in developing and

distributing statewide distributing statewide parcel data?parcel data?

5. What’s the best way to 5. What’s the best way to encourage the towns and encourage the towns and

counties to work together to counties to work together to create a single, dependable create a single, dependable

cadastral product? cadastral product?

Contact:Contact:

Rich SuttonRich [email protected]@restmap.net

617-285-2151617-285-2151

mailto:[email protected]

MMA: Maine Integrated Land Records System

Technology

Transcript of MMA: Maine Integrated Land Records System