Microsoft Office 2013

The BasicsClass 1

Objectives (Class 1) Identify and define Microsoft Office

programs

Identify which Microsoft Office programs to use to meet specific needs

Start an Office program window using multiple methods

Microsoft Office 2013

The Basics

What is Microsoft Office? Collection of software programs

Word Excel Access PowerPoint Publisher

Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Hardware vs. SoftwareHardware Device physically

connected to a computer

Physically-touched Examples:

Mouse, monitor, printer, etc.

Software Computer programs,

procedures, and documentation that perform tasks on a computer

Anything that can be uploaded or downloaded onto a computer

Examples: Microsoft Office, Skype,

iTunes, etc.

Microsoft Office 2013 Programs

Word Word Processing

program Creates documents

Ex: letters & reports

Excel Spreadsheet

program Best for work with

numbers Ex: Budgets,

Graphs

Microsoft Office 2013 Programs

Publisher Desktop Publishing

program Helps design

professional-looking documents

Newsletters & brochures

Access Database program

Organizes information

Ex: Doctor office patient’s information

PowerPoint Presentation

program Creates electronic

slides Ex: Verbal

presentations and projects

Starting the Program Use Taskbar buttons

Commonly pinned programs to Taskbar

Go to Start Menu Click All Programs—Microsoft Office Folder—

Select program…. OR Type program in Search box

OPEN the MICROSOFT WORD program

Program Window Rectangle that contains:

Open program Tools for working with the program Work area

Microsoft Office 2013

The BasicsClass 2

Objectives (Class 2) Identify and define parts of an Office

screen

Customize Quick Access Toolbar to meet your document needs

Review Microsoft Office Collection of software programs

Word Excel Access PowerPoint Publisher

Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Title BarFile

Tab

Quick Access Toolbar

Ribbon

Sizing Buttons

Insertion Point

I-Beam Pointer

I

Work Area

Status Bar

View Buttons

Scroll Bars

Zoom

Title Bar Contains the name of the program

& file

File Tab Opens

Backstage View Commands include:

New Open Save Print

Quick Access Toolbar Provides access to commonly used

commands

Save

Undo RedoCustomize

Ribbon “Command Center” for ALL Office

programs Contains tabs from which you can

choose a variety of commands

Microsoft Office 2013

The BasicsClass 3

Objectives (Class 3) Identify & define Microsoft Office programs

Identify which Microsoft Office program to use to meet specific needs

Start & open an Office program window using multiple methods

Identify and define parts of an Office screen

Practice minimizing ribbon to work in full screen view and reduce distractions while working

Sizing Buttons Changes the size of program

window and exits program

Minimize Restore Down OR Maximiz

e

ExitRibbon Options

Help

Scroll Bars Shifts to other areas of the file in

the work area Vertical & Horizontal Scroll Bars

Vertical—Up & Down Horizontal—Side-to-Side

Scrolling The ability to move through the

document without repositioning the insertion point Mouse

Horizontal & Vertical Scroll Bars Mouse Wheel

Keyboard

Using the Keyboard Arrow keys Keyboard shortcuts (page 27)

END—Move to the END of line

HOME—Move to the BEGINNING of line

PAGE UP—Move to Next Screen

PAGE DOWN—Move to Previous Screen

CTRL + END—Move to the End of the document

CTRL + HOME—Move to the Beginning of the document

Status Bar Provides information about the

current file Number of pages Word Count

Insertion Point Indicates the typing position in a

document Shows where text will appear when

you begin to type

I-Beam Pointer Used to reposition the insertion

point “Floats” through work area Looks like an “I”

Work Area

Word—Blank document

Blank Piece of Paper

Excel—Spreadsheet Grid of Rows &

Columns

PowerPoint Electronic Slide Canvas

Publisher Project Template

Work space in an Office Program

View Buttons Used to change how a file is

displayed (viewed) in a work area Changes with program windows

Document Views Print Layout View

(Default) Shows how a document will

look when it is printed

Read Mode Shows text on a screen in a

format that is easy to read (Hides ribbon)

Web Layout View Simulates how a document

will look as a Webpage

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Microsoft Office 2013

The BasicsClass 4

Objectives (Day 4) Identify and define parts of an Office screen

Identify and define the parts of an Office ribbon

Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add

additional setting to a file

Customize and create ribbons to accommodate specific Office needs

Ribbons “Command Center”

Contains tabs from which you can choose a variety of commands

Logically organizes tabs

Ribbon

Ribbon Tabs Organize commands into related

tasksRibbon Tabs

Tab Groups Each command is organized into

specific groups Each group contains buttons to click

and useRibbon Tabs

Buttons

Tab Groups

Dialog Box Launcher Opens dialog box or task pane to

choose additional settings Window opens on top of the program

windowRibbon Tabs

Tab Groups

Buttons

Dialog Box Launcher

Buttons Functions & Features Toggle Buttons

Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline,

etc.

Button Menus (buttons w/ arrows) A list of other commands related to the button

(textual) Examples: Paste, Font Size, Line Spacing

Button Gallery (more buttons on commands)

Visually shows options available for a command directly on ribbon

Examples: Shapes, WordArt, Font Color, Styles

Customizing the Ribbon Customize Ribbons (10 pts.)

Right-Click on Ribbon OR File Tab—Options—Customize Ribbon

Customize Home Tab Create New Tab

Microsoft Office 2013

The BasicsClass 5

Objectives (Day 5) Identify and define parts of an Office screen

Display, identify, and define live previews

Display, identify, and define contextual tabs

Display, identify, and define the mini toolbar

Practice using the mini toolbar within a file

Display the short-cut menu to make changes and work quickly within a file

Live Previews Allows you to see how a gallery

option affects your file without making the change Point to option on gallery

**Practice within a Word document Type name Point/hover over Styles selections

Contextual Tabs Tabs that appear

on the ribbon only when certain items are selected Commands relate

to item Disappears when

not in use

Contextual Tab

Mini Toolbar Toolbar that appears in work area after

text is selected Transparent until pointer moves over top of toolbar Right-click to make it reappear

Mini Toolbar

Short-cut Menus List of

commands that appear when you right-click within a program window Faster option

compared to using ribbons

Short-cut Menu

Customize & Minimize Ribbon Customize Ribbons (5 pts.)

Right-Click on Ribbon OR File Tab—Options—Customize Ribbon

Customize Home Tab Create New Tab