Microsoft Office 2013Bob GillRobert.Gill@k12.sd.us

Microsoft Word 2013Bob GillRobert.Gill@k12.sd.us

What New for Word 2013?• You can open and edit a PDF in Microsoft Word 2013 Changes it to MS Word• File Button instead of the Office Icon Button

Office Word 2007

Office Word 2013

Clicking on the 2007 Button Opens the Following:

Clicking on the 2013 Button Opens the Following:

View Tab on Ribbon Turn on Ruler (Make Sure Ruler is Checked) Set Zoom (100%, One Page, Page Width) Split Document into two Windows View Side By Side two open Documents Must have Two Documents Open

Review Tab Check Spelling and Grammar, Define, Thesaurus Share and edit Documents between multiple persons

Create a Merge letter Word uses an Access Database (created in Word) to merge data to Letter

Mail Merge Tab

Merge Steps Open a New Word Document Select Recipients Type a New List Choose Customize Columns Add, Delete, Rename Category Names Click OK to SAVE the DATA- REMEMBER WHERE YOU SAVE IT

Mail Merge TabAfter you Save the Database, Field Names can be Merged into the Document

Click Preview the Results, to See Data entered from the DatabaseClick on the Next Record to

See the Second Record

Table of Contents Feature Most Common Style is MLA or APA Easy to insert Footnotes

or Citations Citations can be Inserted into a Bibliography

Reference Tab Designed for Research Papers

All Citations will be Inserted into a Bibliography at the end of the Paper

Page Layout Tab Margins, Alignment, Spacing, Tab Sets, Breaks, Indents, Columns & Text Wrapping

Notice Fly-out Arrows Page Setup: Margin Tab Custom Margins Layout Tab Vertical Alignment on a page

Layout Tab

Vertically CenterPage Content

Note: If text on 2nd page is Top aligned, this must be changed back to TopAlignment

Page Layout Tab Margins, Alignment, Spacing, Tab Sets, Breaks, Indents, Columns & Text Wrapping

Paragraph Fly-out Arrow Single Space Set Before and After spacing to Zero Tabs Sets Tab Stop Position Left, Right, Center, & Decimal Leader Dots Change Margins and Orientation (Landscape or Portrait)

For True Single Spacing, Line Spacing must be set to“Single”, and “Before andAfter” Spacing set to Zero

Setting Tabs

Choose OK

Leader Dots

Page Layout Tab

Margins and Orientation can also be Changed by Clicking the Buttons

Page Layout Tab-

Columns Choose Columns More Columns

Check This to put Lines Between Columns

Page Layout Tab Page Breaks

Most Common Breaks

Breaks Text from One Column to the Next Column

Breaks to the Next Page

Starts a New Section Needed to Switch from One Column to Two Columns

To see Breaks, spaces and Paragraph Marks, turn on Show/Hide from the HOME TAB

The Ruler- Indents

Right Indent

Left Indent

Page Layout- Wrap Text around Picture

Wrap Text-This is also available by double clicking on the Picture

Design Tab

Color and Font ThemesWatermark- Faded picture behind the text on a page

Insert Tab- Headers

The Header Dropdown has Several Custom Headers

Insert Tab- Footers

Insert Tab-WordArt

Word Art Choices

Insert Tab

ShapeChoices

Insert Tab

Insert Tab

Drop Cap

Insert Tab Make Table Format Table

Double ClickOn the crossArrows to selectAnd choose a Table Style

Choose the number of rows and columns by dragging across and down

Styles

Formatted Table

Insert Tab Add a Graph – Choose Object Button

Exit the Data Sheet and Stretch theBorders of the Graph Chart to fitUnder the Table

Right Click on the White are of the Graph to Change Chart Type

Chart Choices

Select the Table by double click the left Top arrowsChoose Object

Home Tab- Fly-out Arrows

Clipboard Fly-out Use Clipboard to copy between documents (Word to Word- Word to Excel) Clipboard stores up to 24 ItemsFont Fly-out arrow: Font and Font size- Shading and color Shadow, Sub-scripts, SuperscriptsParagraph Fly-out Same as the Page Layout Paragraph Fly-out Single Space - remove before and after Spacing Changes can be set as default

Home Tab-

Format Painter to duplicate format to different textHighlight the Format to be duplicated Click the Painter Drag Text to Paint

Home Tab

Change case- upper, lower, capitalize first letter of each word

Line and Paragraph Spacing

Increase and Decrease Fonts

Justification Left, Center, Right and Full Justified

Bullets and Customized BulletsUse the Increase and Decrease Buttons to Indent Bullets

The Tab key also works for IndentationShift + Tab will Decrease the Indentation

Home Tab Continued

Borders and shading Click the Dropdown Borders and Shading

Paragraph Marks to see all Formatting

Clear Formatting Changes back to Default Font

Find and Replace Search Document for Text

Home Tab Continued

Advanced Shadowing

Bold, Italic and Underline

Highlighter and Font Color

Paint Bucket- Shading behind words

Styles Canned Fonts

Microsoft Excel 2013Bob GillRobert.Gill@k12.sd.us

Workbook Vs. Spreadsheet

This Workbook Contains 3 Individual SpreadsheetsChange Names of Tabs by Double Clicking each Tab

Workbook Vs. Spreadsheet

Workbook Vs. Spreadsheet

Spreadsheet Overview

Process to Widen Multiple Rows at once Select the Columns or Rows in the Letter area above the Cells

Drag the Right Edge of one of theColumns, and all the selected oneWill change Widths

Selected ColumnsAre Changed

More Spreadsheet Information

•Cells can either contain Text or Numbers. Do NOT put dollars signs or commas on numbers

•All Formulas start with an Equal Sign (=)•Example of a Summation Formula

=SUM(B5:B12) Sums column from B5 to B12•Example of Multiplying two cells =C3 * C4•Division Sign / Times * Asterisk•5 to the 3rd Power =5^3 Add + Sub - •Change the Format of a Cell(s) Right click on

cell(s) Choose Format Cells Number Tab•Popular Formats General, Number, Currency,

Accounting, Date, Time & Percentage

Selecting Non-Adjacent Rows or Columns

•To Select Non-adjacent Rows or Columns (Used for Pie Graph Charts or Combo Charts) ▫ Select the First Range by Dragging▫Hold the Control Key down and Select the 2nd

Range

Selecting Non-Adjacent Data Continued

View Tab Freeze Panes or Split windows

Froze

Froze

Review Tab Spelling (not done automatically), Thesaurus, Protection

When you Protect a Spreadsheet- ALL Cells in the Spreadsheet are locked This feature is Password Protected

Before You Protect, Right Click on All Cells that can be edited Choose Format Cells Protection Tab Uncheck the Locked Checkbox

Data Tab Mainly For getting External Sources of Data (From Access, From Text File) Filtering and Sorting Data

Formula Tab One way of inserting Formulas – AutoSum (Also on the Home Tab)

Page Layout Tab Set Margins, Orientation (Landscape-Portrait), Themes, Gridlines Scale to Fit Fly-out Print Spreadsheet on One Page

Margins can be setup in either of thesePrint Spreadsheet to one Page

Select the Area to Print

Insert Tab

Home Tab Formats, Alignment, Merge and Center, Conditional Formatting and more

Clipboard Fly-out Arrows Copy and Paste Data between Sheets or Applications Can Hold 24 items in the ClipboardFont Fly-out Superscripts, Subscripts & Font Manipulation Also exposes other Tabs (Number, Alignment, Border, Fill, Protection)Alignment Fly-out Change the direction and position of the text in a cellNumber Fly-out Formats cells (General, Number, Currency, Accounting, Date, Time, %)

Home Tab

Text that meets certain conditions such as: Is the Number Less than 20 (see below) Data Bar Colors depend on the size of the number in each Row or Column

Merges Cells that are Selected, and Centers Text in their Range

Vertically Aligns text Top, Middle or Bottom of the Cell

Paints the Format from Highlighted cell(s) to Other CellsCuts (Control +X), Copies (Control)+ C and Pastes (Control +V)

Home Tab Utilities Continued

Autosums a Column or Row – Use only when Adjacent Cells

Used to Spice up the Data

Cell Borders

Fill Cells with Color and Change Font Color

Format Accounting, Percent or CommasRight click on the cells and choose Format Cells For Currency and other formats

Left, Center and Right Justify Cells

Microsoft Office 2013Bob GillRobert.Gill@k12.sd.us

The End