Master Civil Engineering Services

RFQ # AVIA 21-13

Pre-Proposal Meeting

October 8th, 2020 at 3:00 PM (EST)

• Introductions and Attendance

• SOQ Submission

• SOQ Format

• Addenda and Written Questions

AGENDA OVERVIEW

• DBE and CBI Programs

• Scope of Work

• Program Preclusions

• Review and Questions

• Presenters:

Dominique Mitchell – RFQ Manager

Ashton Watson – Airport Engineer

Michele Torres – Business Diversity Programs Manager

• Sign-In Sheet – Electronic Sign-In Sheet via Webex

- Submit your Company Info as a question through Ebuilder

INTRODUCTIONS

• Submit one (1) electronic copy via Ebuilder Ebidding Portal

• SOQ due date and time is follows:

o October 29, 2020 at 2:00 PM EST

• Location for electronic submission:

https://bidders.e-builder.net/landing?bidpackageid=9a772a95-b000-4bae-8645-

06e8100ff97f

SOQ SUBMISSION

Required Documentation (Section III of RFQ document)

• Cover Page

• Cover Letter

• Description of how firm meets each of the Selection Criteria

• Form 3 – DBE/MWSBE form

• Commercial Non-Discrimination Certification

Note: All required forms must be completed and signed

SOQ FORMAT

• All Addenda will be posted in the same place as the original solicitation (Ebuilder, City of

Charlotte, NCIPS)

• Questions must be addressed in written form to the following:

https://bidders.e-builder.net/landing?bidpackageid=9a772a95-b000-4bae-8645-06e8100ff97f

• Questions and Answers to be included in addenda for benefit of all proposers. Please submit all

questions asked in the pre-proposal meeting by 5:00 pm on Tuesday, October 12, 2020, for

questions to be addressed within the Second Addendum.

• Deadline for submitting written questions for each RFQ will be close of business (5:00 PM

EST) on Thursday, October 22, 2020

ADDENDA AND WRITTEN QUESTIONS

• Will contain either a DBE or MWSBE goal (depending on source of funding) on each

task of work assigned

• DBE/CBI combined Form 3- Must be submitted filled out and signed

• Form 3 should list a mix of MWSBE and DBE firms that you intend to utilize on your

contract

• New CBI Program changes require non-federal tasks to be evaluated for an

MBE and/or WBE goal first. If no firms are available then an SBE goal will be

set.

DBE and CBI Programs

DBE and CBI Form 3

• For a list of DBE firms:

https://www.ebs.nc.gov/VendorDirectory/search.html?s=fn&a=new

• For a list of MWSBE firms:

http://charlotte.diversitycompliance.com

Contact: Michele Torres michele.torres@cltairport.com or Alexis Kondratyk

alexis.kondratyk@cltairport.com

Where to find DBE and MWSBE firms

• Task Order Based (umbrella contract with POs)

• 5-year duration with two 1-year renewals

• Up to 30% Design

SCOPE OF WORK

• Existing Conditions, Inventories or Condition Assessments

• Project Scoping and Project Program Definition Studies or

Validations

• Conceptual/Schematic Design Studies, Design Reviews,

Design Value Engineering, Design Maintainability and Design

Constructability Reviews

• Application and Permit Preparation

• Alternative Project Delivery Methods Evaluations

• Safety and Security Studies and Procedures

• E-Information Support

SCOPE OF WORK –

Proposed Master Civil Scope/Projects

1. New Fourth Parallel Runway

2. South Ramp Expansion

3. South End Around Taxiway (SEAT)

4. West Boulevard Relocation

5. Campus Stormwater

6. Campus Mass Grading Analysis

7. South Airfield and Support Facilities Plan

8. Corporate Aviation Development

9. Runway 18L Reconstruction

10. Preliminary Soil/Site Investigations

11. North End Around Taxiway – Phase 2

Other projects as assigned that interface or relate to above projects or related infrastructure. Coordination with other

ongoing airfield and terminal design and construction activities

a. North End Around Taxiway (NEAT)

b. Concourse A Phase 2 and West Ramp

c. South Crossfield Taxiway (SCF)

d. Concourse D/E Dual Taxi Lanes, etc.

e. Runway 5/23 Decommissioning

SCOPE OF WORK –

Prime = Contract Holder (if a single entity) or Majority Partner (Joint Venture)

Subconsultant (Sub) = Non-Prime entity of a team

• In order to minimize potential conflicts of interest, the guidelines on the following slides have been developed.

• These guidelines will apply to this procurement as well as additional future designer, PM and CM/RPR procurements.

• CLT reserves the right to identify additional potential conflicts and preclude firms, as appropriate.

Program Preclusions

Program Preclusions: Master Civil Prime(s)

Cannot be part of:

• Any Design Team doing work on any project within the scope of the Master Civil Engineering Services.

• The PM team.

May be part of:

• The CM/RPR team.

Program Preclusions: Master Civil Subconsultants

Cannot be part of:

• The PM team

May be part of:

• Other Program Teams

Program Preclusions – Prime(s)

Cannot be part of:

• Master Civil Engineering Services Team

• CM/RPR Team

• Any Design Team as PRIME*

• Any Construction Team

*May be part of:

• Specialty subconsultant design work with prior CLT approval on projects they do not provide PM Services.

PM PRIME(S)

Currently TYLin International Group;

Exp. Aug. 2021.

Cannot be part of:

• PM Team

• Any Design Team as PRIME*

• Any Construction Team

*May be part of:

• Specialty subconsultant design work with prior CLT approval.

CM/RPR PRIME(S)

Currently Talbert, Bright & Ellington,

Inc. ; Exp. Aug. 2021.

Cannot be part of:

• Master Civil Engineering Services Team

• PM Team

• Any Design Team

• Any CM/RPR Team

• Any Construction Team

PROGRAM ADVISORY

SERVICES PRIME(S)

Currently Anser Advisory Services,

LLC; Exp. Dec. 2024.

Program Preclusions – Subconsultants

Cannot be part of:

• PM team subs cannot be part of any other teams.

• Subs can not work as CM/RPR on any project they worked on as part of a final design team.

May be part of:

• Master Civil Engineering Subconsultants can be part of other program teams.

• CM/RPR subs can be part of other teams other than the PM team.

• Program Advisory Services subs can be part of other teams except the PM.

• Designer team subs can work on any other team except the PM team. However, subs cannot work as the CM/RPR on a project they design.

Program Preclusions – Summary

PRIME SUB PRIME SUB PRIME SUB PRIME SUB PRIME SUB

PRIME N N N N N Y* N Y*

SUB N N N N N Y* N Y*

PRIME N N Y Y N N N N

SUB N N Y Y Y Y Y Y

PRIME N N N Y N Y** Y Y

SUB Y* N N Y Y** Y** Y Y

PRIME N N Y Y N Y** N Y**

SUB N N Y Y Y** Y** Y** Y**

Y Eligible to Pursue

Y* Owner Pre-Approved Specialty Service

Y** Precluded from doing RPR, if on EOR Team

N Conflicted

Row is the

Future

Preclusion

Column is the Role You Win

PMSS

MASTER CIVIL ENG

4TH RUNWAY EOR

RPR INSPECTION (TBE)

PMSS MASTER CIVIL ENGINEER 4TH RUNWAY EORSOUTH APRON & OTHER FUTURE

MAJOR AIRFIELD PROJECTS EORRPR INSPECTION

EBUILDER PORTAL – SUBMITTING A QUESTION

EBUILDER PORTAL – SUBMITTING A PROPOSAL

EBUILDER PORTAL – SUBMITTING A PROPOSAL

Additional Questions and Comments