MOS Administrative Retention Review (MAR2) Program

(Field / FRA Procedures)

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MOS Administrative Retention Review (MAR2) Program

Background/MAR2 Pilot

Flowchart

MAR2 Packets

Installation Procedures Post Retention (OPS/FRA) BDE/BN

HRC Procedures2

BackgroundWhy replace the MMRB with MAR2?

• GEN(ret) Franks 2009 MEB/PEB Study- identified there were numerous problems with the MMRB as it is currently organized. Recommended an “administrative review” prior to MEB/PEB

• 2009 TF- reported that commanders were confused on medical boards, specifically MMRB as it relates to MEB/PEB

• MAR2 program is a logical process that is easy to understand

• Processing time has significantly decreased giving quicker response to SM deployable status

• MAR2 outcome properly coded in MEDPROS and EMILPO by one agency (HRC)

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Post Retention (OPS/FRA)

Collect Profiles – Coordinate with Patient Administrative Division (PAD) at the hospital

Screen Profile – Should Soldier process under MAR2 or be referred directly to MEB

(Profile example on next slide) Screen Profile – Is profile unclear

(Profile example on next slide) Check EDAS

Approved Retirement (ERUP 9Y) – Stop process On orders – Request deferment if report date is within 90 days Check Soldier's EFMP date, MVNAR and ASCO codes to ensure Soldier is eligible for

movement Process ERUP of 9H via RETAIN Forward profile to BDE/BN with 14 day suspense

Post Retention

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Profile Examples

(Example- Refer directly to MEB)Three reasons Soldier should be referred to MEB by the installation and NOT sent up as a MAR2. All it takes is one “No” to be marked for referral to MEB.

(Example - Unclear)The Soldier has lower back pain but no descriptions of his limitations are in block 8. DA Pam 611-21 does not say “ Soldier cannot have lower back pain”. We need to know what the limitations are or else the Soldier will be retained in the current MOS.

If profile is complete and clear then forward to the unit Career

Counselor.

Don’t forget there must be two signatures!!!

Post Retention

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BDE/BN(Packet Contents)

New DA Form 3349, Sep 2010 (Profile) * Table 10 from DA Pam 611-21

For CDR reference only– Do not send to HRC

DA Form 4856 prepared by unit Career Counselor *

Soldier’s statement (memorandum) articulating his/her desired outcome *

Commanders (Company and Battalion) submit recommendation in memorandum format *

Other supporting documentation* Examples on following slidesBDE/BN 7

MAR2 PacketsDA Form 3349

BDE/BN 8

MAR2 PacketsDA Form 4856

PG1

BDE/BN 9

MAR2 PacketsDA Form 4856

PG2

BDE/BN 10

MAR2 PacketsSoldier’s

Statement

BDE/BN 11

MAR2 PacketsCompany

Commander’s Statement

BDE/BN 12

MAR2 PacketsBattalion

Commander’s Statement

BDE/BN 13

BDE/BN(Packet Process)

Career Counselor Counsels Soldier on DA Form 4856 Assist Soldier in preparing his/her statement Refer the Soldier with DA Form 4856 & profile to Company Commander

Company Commander Request 14 day extension if clarification is needed from medical personnel Reviews DA Form 4856, Profile, Soldier’s statement and Table 10 (DA PAM 611-21) Counsels Soldier Prepares Company Commander’s statement Career Counselor delivers packet to the Battalion Commander

Battalion Commander Review MAR2 packet Prepares Battalion Commanders statement Career Counselor delivers packet back to Post Retention

BDE/BN14

BDE/BN(Packet Process – Additional Documents)

Limit additional documents to those that are necessary. SPRINT test Proponent waiver if already acquired etc.

Do not send unnecessary documents such as: NCOER DA Form 1059 Awards Table 10 printouts (DA PAM 611-21)

BDE/BN15

RETAIN – BDE/BN(MOS Qualification before RETAIN Submission)

Ensure you utilize the following sources to qualify Soldiers for requested MOS before submitting MAR2 request via RETAIN.

DA PAM 611-21 (Smartbook), Table 10 (https://smartbook.armyg1.pentagon.mil/default.aspx)

Medical: Compare Soldier’s profile against physical requirements Admin: Required ASVAB Scores, Security Clearance, etc.

Current Reclassification IN/OUT Call Message If not qualified for any shortage MOS then qualify for balanced MOS.

ATRRS Course Catalog ( https://www.atrrs.army.mil/atrrscc/)

Enter Enlisted MOS and click the “View Course Perquisites” button

BDE/BN16

BDE/BN RETAIN

BDE/BN(RETAIN PROCESS - Step 1)

Add new Soldier to your RECLASSIFICATION worksheet. Ensure you “select from PERDB”

Select MAR2 as Reclass Type

Fill in the data as usual and click “OK”

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BDE/BN RETAIN

BDE/BN(RETAIN PROCESS – Step 2)

Click “Request List Processing” Record will then show in an OVRD status on your

RECLASSIFICATION worksheet

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BDE/BN RETAIN

1. Highlight Soldier on worksheet2. Click “Reclassification” on the

MENU3. Click “MOS Quals/RES”

BDE/BN(RETAIN PROCESS – Step 3)

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BDE/BN RETAIN

1. Type in up to 5 requested MOS that you have prequalified the Soldiers for.

2. Utilize the MOS Smart Book (DA PAM 611-21) and ATRRS Course Catalog to determine qualifications and physical requirements of each MOS

Click “Next” when ready to proceed

BDE/BN(RETAIN PROCESS – Step 4)

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BDE/BN RETAIN

1. Select the first MOS to submit

Click Next when ready to proceed and answer any Extended Eligibility questions if necessary.

BDE/BN(RETAIN PROCESS – Step 5)

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BDE/BN RETAIN

After you hit next for the all requested MOS your screen will look as follows.

Just click “Done”

BDE/BN(RETAIN PROCESS – Step 6)

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BDE/BN RETAIN

Request List Text box will appear.1. Type in text for each MOS. The text

should include the information as shown here. You can include assignment preferences as well.

2. Click “OK” after all text is entered and the next MOS Request List Box will appear with text already filled in.

3. Once complete RETAIN will return to your Worksheet.

4. Indicate if you cannot qualify the Soldier for any MOS. Remember: If you request 5 MOS then you

will have to click “OK” 5 times

BDE/BN(RETAIN PROCESS – Step 7)

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BDE/BN

1. Verify you have a complete MAR2 packet with signatures

2. Forward completed MAR2 packet to Post Retention

3. Installation process begins

BDE/BN Packet Submission

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Post Retention (OPS/FRA)

Post Retention

1. Verify packets completeness/accuracy.

2. Forward MAR2 request on RETAIN.

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RETAIN

RETAIN- OPS/FRA (Step 1)

Post Retention

1. Highlight Soldier on worksheet2. Click Reclassifications on the

MENU3. Click “Request List process”

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RETAIN

RETAIN- OPS/FRA (Step 2)

Post Retention

Right click on Soldier’s name and select “Submit/Resubmit”

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RETAIN

RETAIN- OPS/FRA (Step 3)

Post Retention

Request List Text box will appear.1. Type in text for each MOS. The text

should include the information as shown here. You can include assignment preferences as well.

2. Click “OK” after all text is entered and the next MOS Request List Box will appear with text already filled in.

3. Once complete RETAIN will return to Request List. Your done on RETAIN

Remember: If you request 5 MOS then you will have to click OK 5 times

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RETAIN- OPS/FRA

1. Submit completed MAR2 packet to HRC (Subject: MAR2 – Soldier’s last name and last four) at the following address:

HRC.EPMD.Reclass@conus.army.mil

2. HRC Process begins.

Post Retention

Packet Submission

The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size under 1MB

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HRC

Evaluate MAR2 packet and make one of the following determinations: Retain in current MOS Reclassify Refer to MEB

Update MEDPROS and eMILPO

Schedule training and follow on assignment as necessary.

Return decision report back to the installation via RETAIN for distribution to the unit.

Post Retention and the BDE/BN will finalize action based on the MAR2 Decision

HRC

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Post Retention or the BDE/BN acknowledges the decision report on RETAIN

Provide a copy of MAR2 decision report to PAD

Inform the Command of the MAR2 decision

Post Retention & BDE/BN(Finalize Retain in MOS Decision)

BDE/BNPost Retention

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Post Retention or the BDE/BN acknowledges the decision report on RETAIN

Provide a copy of MAR2 decision report to PAD

Inform the Command of the MAR2 decision

If SRR is incurred BDE/BN Reenlists or extends Soldier

Provides MAR2 decision to S1 for MOS Ordersor

Process DCSS / ERUP 9Q if appropriate Post Retention request deletion of assignment and training by HRC

by sending hotline and copy of DCSS Soldier utilized in unqualified MOS until ETS

Post Retention & BDE/BN(Finalize Reclassify Decision)

BDE/BNPost Retention

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Post Retention or the BDE/BN acknowledges the decision report on RETAIN

Inform the Command of the MAR2 decision

Post Retention forwards MAR2 packet to PEBLO section

BN/BDE verifies that Soldier reported to MEB office within 5 days of notification BN/BDE informs Post Retention of compliance or

noncompliance

Post Retention & BDE/BN(Finalize Refer to MEB Decision)

BDE/BNPost Retention

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Guidelines for appeals: Must be in memorandum format Does not require CoC endorsement For material error or missing docs Submitted through Post Retention Soldier has 5 days to submit

Appeals must be returned to HRC within 14 days: Clock starts the day Decision Report is sent back to post

Includes time to notify Soldier Includes 5 days for the Soldier to type the appeal Includes time for post to send appeal to HRC Appeals that exceed 14 days require a memorandum signed by the Command

Career Counselor with justification for lateness.

Post Retention & BDE/BN(Appeals)

BDE/BNPost Retention

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Officer MAR2 packets: Profile Soldier Statement Company Commander Statement Battalion Commander Statement Supporting documents as necessary

What is different from Enlisted: No 4856 in the packet No RETAIN processing

Incurred SRRs are not the Career Counselors responsibility

Post Retention & BDE/BN(Processing Officers)

BDE/BNPost Retention35

1. Submit completed MAR2 packet to HRC (Subject: MAR2 – Soldier’s last name and last four and Rank) at the following address:

HRC.EPMD.Reclass@conus.army.mil

2. HRC Process begins.

Post Retention

Packet Submission

The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size under 1MB

Post Retention & BDE/BN(Processing Officers)

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Easy way for MACOM OPS to pull a roster of completed MAR2 packets for their command

Additional Info(Reclassifications ADHOC)

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1. Open Reclassification ADHOC from Reports* Select Dates* Select RCL Type of MAR2 * Select Fields and search

2. Click Save As3. Select desired format (Excel, Text, etc.)

* Name your Report* Click save

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Additional Info(P2 Profiles)

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Soldiers awarded a P2 profile

Commander determines Soldier is unable to perform in PMOS

Reclassification action will be processed as a mandatory request (MND2).

These Soldiers will not be processed under the MAR2 program.

The process is the same other MND2 request. However, a separation / reclassification determination will not be required.

Ensure a copy of the Soldier's profile is forwarded with request.

Establish a Working Relationship

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Hospital Patient Administration Division (PAD) Obtain profiles Provide MAR2 decisions

Division Surgeon Hospital SGM or NCOIC

Second Signature authority

MMRB section

Audiologist

IG, Hospital Legal, Post Legal, BDE Legal

AKO Address

MOS Administrative Retention Review (MAR2) Program

Sample packet and training slides will be available on AKO at the following addresshttps://www.us.army.mil/suite/files/26019966

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