Post on 22-Nov-2014
description
MFP Strategies for Decentralized Scanning
Kevin Ells Marketing Manager
Lori LaGuardia Senior Systems Engineer
Globally over 2 million licensed users
First vendor to adopt SharePoint since 2003 SharePoint Imaging since 2003
Fujitsu is a stakeholder in KnowledgeLake & KL software is shipped with every Fujitsu scanner
With the average cost of each wasted page being about six cents, a company with 500 employees could be spending $42,000 per year on wasted prints
Shipping Courier Costs
Fax Paper / Phone Costs
Copied Documents
Consumables
Handling of Paper
Offsite Storage
File Cabinets Processes
Audits and Litigation
Compliance
Disaster Recovery
Lost or Misfiled Documents
Customer Service
Employee Knowledge
Scan, Index, Store, Search, Retrive
Branch
Branch
Branch
Headquarters
High Cost of Shipping
Shipping Costs
Equipment Costs
Rather than shipping documents to company headquarters, Scanning is ideal for initiating business processes as soon as
documents are received.
0 20 40 60 80100
Centralized
Decentralized
Hours to Receipt of Document
Hours
Branch
Branch
Branch
Headquarters
Multi-Functional Peripherals (MFP’s) will play a large roll in Distributed Capture
21 Million in US
14% increase
11 Manufacturers
Scanning volume is low
Batches are small
Automatic data extraction not required
Documents received at remote locations • Shipping documents • New account forms • Invoices • HR documents • Contracts
Personal documents scanned • Expense Reports • Notes • Client correspondence • Scanning to personal
electronic folder ie: SharePoint Mysite
Network Access
Security is Essential • Login(s) • Save to Individual Locations
Flatbed Scanner is Useful
Duplex Document Feeder
Resolution & Color Selection
Not batch oriented
No index automation
No separator sheets
Expensive add on
Most models don’t offer solution
Challenges
Numerous brands throughout enterprise
Software variables: • .NET • Java • .asp • HTML • C#
Indexing at the panel • holds up device from
others use • Indexing on panel slow
Scan document batches
Go to your desk & view documents
Choose Document Type(s)
Enter metadata • Read barcodes • LOB Integration • Drop Down • Database Lookup
Export to SharePoint
Ship
Receive
Scan
Store
Retrieve
Multi-Function Device
Fax Server Web-Based Capture
Web-Based Indexing
Full Text PDF Creation
KnowledgeLake Capture Server
Web-Based Monitor
Remote & External Users
Users
KnowledgeLake Capture
KnowledgeLake Connect
Scan
index
Search
View
Export
Monitor
KnowledgeLake Imaging for SharePoint
KnowledgeLake Capture Server • Zero footprint implementation • Browser based indexing • Batch oriented, separators sheets, indexing enhancement
KnowledgeLake Capture • Fat client • Enhanced indexing options: templates, OCR, scanner support • Indexing enhancement from server
KnowledgeLake Connect • Transactional Capture and Ad-hoc capture • Manual key from entry and indexing support from server • Capture eDocs and MS/Office integrations
Simple to deploy – central administration
Use existing hardware
Capture at point of origin by Knowledge Worker
Distribute indexing to appropriate Knowledge Worker
Index automation – barcode, separator sheets, database lookup
Batch or Ad-hoc solutions
Lower Total Cost of Ownership
• Ease of Use • Consistent Look & Feel • Increased User Adoption • Industry Compliances
• Leveraging SharePoint as a Repository • Works with SharePoint 2007 or 2010 • Integrated into SharePoint • Business Process Workflow & Automation
• Lower Cost Per User • No Volume or Click Charges • Modular Deployment
• Leveraging Existing Technology Investment • Fast User Adoption (low training costs) • Quick Return on Investment
Justifying a KnowledgeLake/SharePoint Solution
Business Process and Forms
Enterprise Content Management
Portal
Search
Business Intelligence
Collaboration
Communities
Search
Sites
Composites
Content Insights
Brokerage Firm Westbrook Conversion 40 million images
Manufacturing Documentum Conversion
Human Resources FileNet Imaging and COLD Conversion
Health Insurance FileNet Imaging Conversion
University Stellent Conversion
Distributor Optika Conversion
Oil & Gas FileNet Conversion
“The document capture solution from KnowledgeLake and Microsoft SharePoint has allowed Build-A-Bear associates to scan business critical documents from stores around the country and share them in SharePoint.” Dave Finnegan, Chief Information Bear Build-A-Bear Workshop, Inc.
“Going with a Microsoft-based solution, we were able to take advantage of technologies that we already use, making it easier for our staff to adopt this new solution.” Rick Boggs, CIO Kentucky Housing Corporation
”We are getting familiar with the KL software and had a question that I couldn’t seem to find in the manual. I decided to open a very low priority ticket. I got a response in less than 1 hour! That is so refreshing coming from the legacy ECM world. I feel that I have received top quality support. Just wanted to take the time to send a note and tell you how pleased we are!” Travis Garrett Productivity Management Group Tyson Foods, Inc
Twitter – KnowledgeLake
LinkedIn – KnowledgeLake Group
Facebook – KnowledgeLake Fan Page
YouTube – KnowledgeLake Channel
Blog – KnowledgeLake.com/Blog