Post on 06-Apr-2018
Brevard Public Schools Independent Citizens Oversight Committee
Report to Audit Committee April 28, 2016
ICOC Members
• Gary Shiffrin, Chair – Education - Viera
• Gene Cavallucci, Vice Chair – Legal - Melbourne
• Terry Chevallier, Secretary – Financial – Palm Bay
• Kayla Spellman, Treasurer – Financial - Rockledge
• Brian Blenis – Design – Palm Bay
• Daniel Daniels – Construction – Merritt Island
• Sherri O’Shea – Technology – Satellite Beach
• Billy Stover – Design - Titusville
• Matthew Susin – Business - Melbourne
• Mark Young – Business - Cocoa
ICOC Purpose
General oversight of sales surtax expenditures
Assure that expenditures are consistent with the site-based priority list
Evaluate capital expenditures that are substituted due to higher priority need
Excerpt from ICOC Charter
Audit Committee Report
• Financial Summary
• From inception through March 31, 2016
• ICOC Reporting:
• Covers major projects accomplished
• Notes planned projects
• Highlights exceptions
• Out-of-sequence components and systems
• Contingency use
• ICOC packages and audio posted on the web site
Revenue
Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16
Estimated Cumulative $2,266,486 $4,776,379 $8,385,920 $10,814,21 $13,010,87 $16,136,36 $18,398,91 $20,820,40 $24,025,41 $26,234,49 $28,396,50 $31,422,10 $33,690,60
Actual Cumulative $2,646,407 $5,546,855 $9,685,144 $12,694,63 $15,642,91 $19,510,99 $22,710,59 $25,437,27 $29,354,67 $32,214,81 $35,231,53 $39,961,18 $42,822,54
Variance Cumulative $379,921 $770,476 $1,299,224 $1,880,417 $2,632,041 $3,374,627 $4,311,683 $4,616,873 $5,329,259 $5,980,312 $6,835,036 $8,539,083 $9,131,946
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
Cumulative Estimated Revenue vs. Actual Cumulative Revenue
Estimated Cumulative
Actual Cumulative
Variance Cumulative
$1,242,986
$5,486,050
$33,950,137
$2,143,377
Allocation by Group Through March 2016
School Security
Educational Technology
Facility Renewal
Contingency
Expenditures
Expenses and Encumbrances through March 31, 2016
• Facility Renewal $19 million
• Educational Technology $2.3 million
• Structured cabling at Rockledge High
• First round of computers purchased at all schools
• District Security $429k
• Oak Park pilot project operational and under review
• +/- 20 schools planned this summer
• Contingency
• About 2/3 of facility renewal contingency has been invested in failed critical components
Projects
Summer 2015
• Ocean Breeze Elementary – complete!
• Audubon Elementary
• Oak Park Elementary
• Andersen Elementary
• DeLaura Middle
• Palm Bay Elementary
• Sherwood Elementary (component)
• Atlantis Elementary (component)
• Jefferson Middle (component)
Ocean Breeze Elementary (#1)
Facility Renewal project complete summer 2015 Project includes renewal of central mechanical plant, air
conditioning and air distribution equipment, electrical distribution and fire alarm systems
Partially funded with sales surtax
Audubon Elementary (#4)
Mechanical systems completed summer 2015 utilizing sales surtax funds
Summer 2016 construction of electrical system renewal and plumbing and fire alarm system upgrades
Andersen Elementary (#5)
HVAC renewal complete for Buildings 2, 3 and 5 Additional HVAC work, electrical system renewal
– summer 2016 Roof renewal planned summer 2017
Palm Bay Elementary (#10)
Chiller replacement (sales surtax funds) and roof membrane renewal (capital renewal funds) complete summer 2015
Air conditioning, fire alarm and plumbing systems renewal – summer 2016
DeLaura Middle (#3)
Replacement of equipment and related piping in central HVAC plant completed with capital renewal funds
HVAC system renewal for Pods 2 and 4 completed summer 2015 Renewal of entire AC system to be constructed in phases, as
funding is available Electrical and fire alarm system renewals summer 2016
Oak Park Elementary (#12)
HVAC system renewal complete (partially funded with sales surtax)
Additional facility, electrical system, plumbing system and building envelope construction - summer 2016
Sherwood Elementary (out of sequence)
Failed chiller replaced with sales surtax funds, summer 2015 Addressed out of sequence due to failure
Atlantis Elementary (out of sequence)
Failed chiller replaced summer 2015 Replacement funded with sales surtax contingency – was
not on the original list, but failed this summer
Jefferson Middle (#6, emergency replacement)
Failed cooling tower replaced using sales surtax funds Facility renewal scheduled summer 2016 – design build
Rockledge High (#1 Educational Technology)
Structural cabling project underway (educational technology) Includes network, fiber optic, telephone and instructional
television components Approximately 7500’ of 2” backbone conduit installed
Complete the First Group of Schools Summer 2016 Construction
• Audubon Elementary (Art Johnson)
• Oak Park Elementary (Art Johnson)
• Andersen Elementary (Dave Martin)
• DeLaura Middle (Dave Martin)
• Palm Bay Elementary (Dave Martin)
Design Build Projects Under Contract Summer 2016 Construction
• Discovery Elementary (Jim Hudson)
• Jefferson Middle (Tom Hood)
• Tropical Elementary (Tom Hood)
• Roosevelt Elementary (Jim Hudson)
• Sea Park Elementary (Tom Hood)
• Cape View Elementary (Jim Hudson)
Unplanned Critical Needs
• System and/or component replacements planned at:
• Relocatable classroom A/C replacements – 65 units @ 23 schools
Bayside Lewis Carroll
Coquina Merritt Island High
Creel Palm Bay High
Eau Gallie High Roy Allen
Endeavour Titusville High
Freedom 7 West Shore
Johnson Westside
Other Projects In Progress
• District School Security
• Completed Oak Park as pilot project
• +/- 20 schools planned this summer
• +/- 60 schools planned for single design build project
• Educational Technology
• Atlantis Elementary – Educational Technology and Fire Alarm Renewal – under contract
• Longleaf Elementary - Educational Technology Design Criteria Package is underway
• Structured cabling also coming at Meadowlane Primary, Melbourne High
• Planning underway for switches, wireless access points and telephone renewal
Oak Park Elementary (Security Project)
Single point of entry for screening and badging of visitors Fencing in accordance with District standards
Design Build Projects Under Contract Major Construction Summer 2017
•Hoover, Sabal (Jim Hudson)
•Melbourne High (Tom Hood)
• Saturn, Fairglen, Kennedy (Jim Hudson)
• Apollo, Pinewood, Jackson (Art Johnson)
Design Build Projects Proposed Major Construction Summer 2017 and 2018
• Stone (Dave Martin)
• Turner, Southwest (Chris Ault)
• Coquina (Dave Martin)
• Rockledge High, Cocoa High
• Croton, Lewis Carrol, Williams
• Mila
• Golfview
• Creel
Conclusions
Conclusions
• Surtax revenues are exceeding estimates
• Surtax expenditures are consistent with the Sales Surtax Funded Detail Report (Attachment F)
• Unplanned critical needs/use of contingency are reported to the ICOC and expenditures are consistent with the parameters established for the use of the surtax
• Age of facilities and deferred maintenance contribute to failing systems and components
• Projects reflect high level of collaboration among District staff members (energy, code compliance, environmental health & safety, maintenance, purchasing & finance)