In Case of Emergency:Implementing Disaster Clauses in Publisher Contracts

IF THE LIBRARY IS GONE…THEN WHAT?

Houston Academy of Medicine-Texas Medical Center Library

Reliable CommunicationUsage StatisticsTechnical SupportLegal Considerations

Fishing boat swept ashore just outside of Concepcion

Cars flipped on Vespucio Norte Express highway in Santiago

Walls and aisles of pharmacy in Santiago after earthquake

8.8 on the Richter Scale

2M People Displaced

Woman waiting for assistance in Talca

Wiley Press Release

> Sent: Thursday, April 22, 2010 5:00 PM> To: liblicense-l@lists.yale.edu> Subject: Wiley to Provide Emergency Access to Scholarly Content after a> Natural Disaster

HOBOKEN, NJ, April 22, 2010 - Global publisher John Wiley & Sons,Inc. announced today that they have approved a Natural Disaster Access Clause that will extend licensed electronic content to emergency workers, students, faculty, and academic institutions affected by a local, national, or global natural disaster. The first license to include this clause is the Wiley Online Consortium License with the University of Texas System and Houston Academy of Medicine - Texas Medical Center Library….

Does EAI provide what the Chilean researchers need?

Communication

Communication

Which universities need assistance?

What kind of damage did they sustain?

Do they have Internet and email access?

How did publisher want us to authenticate?

DetailsDETAILS

“Our region was one of the most devastated by the recent earthquake that happened in our country. It would be very useful

for our users to have access to that information.”Alejandra Zamora, Health Sciences Librarian, Universidad de Talca

Front entrance to library

Stairwell to 2nd and 3rd floors

Stairwell to 2nd and 3rd floors

2nd Floor west wing study area

2nd floor west wing study area.

Reference and Electronics

Reference and Electronics

Graduate Hall – 3rd floor

Postgraduate conference room – 3rd floor

3rd floor -- west wing

3rd floor -- west wing

2nd floor—east wing

“We are now working in another building of smaller dimensions, in fact much material was lost and most of the books, journals and thesis papers are in containers, it does

not fit in the building that we are appointed.” Alejandra Zamora, Health Sciences Librarian, U de Talca

Tracking Universidad de Talca Usage

200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:37:16 -0600] "GET http://onlinelibrary.wiley.com:80/journal/10.1111/(ISSN)1834-7819/issues/fragment?activeYear=2001&SKIP_DECORATION=true HTTP/1.1" 200 11731200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:37:16 -0600] "GET http://onlinelibrary.wiley.com:80/journal/10.1111/(ISSN)1834-7819/issues/fragment?activeYear=2001&SKIP_DECORATION=true HTTP/1.1" 200 11725200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:37:17 -0600] "GET http://onlinelibrary.wiley.com:80/journal/10.1111/(ISSN)1834-7819/issues/fragment?activeYear=2001&SKIP_DECORATION=true HTTP/1.1" 200 11728200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:37:22 -0600] "GET http://onlinelibrary.wiley.com:80/journal/10.1111/(ISSN)1834-7819/issues/fragment?activeYear=2001&SKIP_DECORATION=true HTTP/1.1" 200 11731200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:59:04 -0600] "GET http://onlinelibrary.wiley.com:80/journal/10.1111/(ISSN)1834-7819 HTTP/1.1" 200 21176200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:59:14 -0600] "GET http://onlinelibrary.wiley.com:80/subject/code/000041/titles HTTP/1.1" 200 37622200.91.26.1 - azamora@utalca.cl [09/Aug/2010:15:59:17 -0600] "GET http://onlinelibrary.wiley.com:80/subject/code/000041 HTTP/1.1" 200 24115

HAM-TMC Library Disaster Clause

In the event of a major disaster (local, regional, national, or international), (fill in name of Vendor) will provide open

access to their resources for a minimum of 90 days to allow unaffiliated health professionals access to Library resources necessary to meet the demands of the affected population

and healthcare industry needs. Vendor will also allow previously unidentified IP addresses

that are provided by Library personnel access to said resources under this clause.

Wiley’s version

Lessons Learned

• Written disaster clauses essential• May require additional legal documents• Identify initial contact • Get details on need up front• Library decides authentication method• Interpreter: In-house librarian, user liaison, or Google Translate

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QUESTIONS?

QUESTIONS?

Joanne Romano, MLSLicensing and Serials Librarian

HAM-TMC Library713-799-7144

joanne.romano@exch.library.tmc.edu

THANK YOU