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I. Procedure for putting email signature on Microsoft Outlook 2003 and 2007:

1. Open MS Outlook 2003 or 2007.

2. Select Tools | Options... from the menu in Outlook.

3. Go to the Mail Format tab.

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4. Click Signatures... under Signatures.

5. Go to the E-mail Signature tab. Click New.

6. Copy and Paste the below standard E-Signature in the Edit Signature window. Make sure to copy the disclaimer with the signature.

Insert Name

Insert Job Title, Department or Project

Al Raha Group For Technical Services (RGTS)

P.O.Box XXXX, Riyadh XXXX

Tel : 00966-11-XXXX Ext. XXX

Fax : 00966-11-XXXX

Mobile: Optional

Email: XXX@rgtsgroup.com

www.rgtsgroup.com

Think twice. Do you really have to print this?

The information in this Internet E-mail is company confidential. It is intended solely for the addressee(s). Access to

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this Internet E-mail by anyone else is unauthorized. If you are not the intended recipient, any disclosure, copying or distribution is prohibited and may be unlawful. Internet communications are not secure and therefore RGTS does not accept legal responsibility for the contents of this message. Any views or opinions expressed are solely those of the author.

7. Don’t change logo size, font type, or colors

8. Make Sure that the E-signature specification is:

9. Add your name, title, department, Telephone number, extension, mobile number and email address.

10. Click “Ok”.

Font: Arial

Size: 10

Colors: Dark Blue, Gold

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II. Procedure for putting email signature on Microsoft Outlook 2010 and 2013:

1. Open MS Outlook 2010 or 2013.

2. Select File | Double click on Options... from the menu in Outlook.

3. Go through the Outlook Options.

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4. Click Signatures... under Outlook Options.

5. Go to the E-mail Signature tab. Click New. 6. Type the Signature Name.

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7. Copy and Paste the below standard E-Signature in the Edit Signature window. Make sure to copy the disclaimer with the signature.

Insert Name

Insert Job Title, Department or Project

Al Raha Group For Technical Services (RGTS)

P.O.Box XXXX, Riyadh XXXX

Tel : 00966-11-XXXX Ext. XXX

Fax : 00966-11-XXXX

Mobile: Optional

Email: XXX@rgtsgroup.com

www.rgtsgroup.com

Think twice. Do you really have to print this?

The information in this Internet E-mail is company confidential. It is intended solely for the addressee(s). Access to this Internet E-mail by anyone else is unauthorized. If you are not the intended recipient, any disclosure, copying or distribution is prohibited and may be unlawful. Internet communications are not secure and therefore RGTS does not accept legal responsibility for the contents of this message. Any views or opinions expressed are solely those of the author.

8. Don’t change logo size, font type, or colors

9. Make Sure that the E-signature specification is:

Font: Arial

Size: 10

Colors: Dark Blue, Gold

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10. Insert your Name; Job Title, Department or Project; Telephone Number, Extension, Mobile Number (Optional) and RGTS Email Address.

11. Click “ok”

III. Procedure for putting email signature on the RGTS Webmail Site (http://mail.rgtsgroup.com ):

1. Open RGTS Webmail URL Site. Logon using your RGTS Email Account.

2. Select Settings from the menu in Webmail.

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3. Select Signatures under the Settings Options…Click Signatures beside Mappings tab.

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4. On the Signatures tab… click New. Type the Signature name.

5. Copy and Paste the below standard E-Signature in the Edit Signature window. Make sure to copy

the disclaimer with the signature.

Insert Name

Insert Job Title, Department or Project

Al Raha Group For Technical Services (RGTS)

P.O.Box XXXX, Riyadh XXXX

Tel : 00966-11-XXXX Ext. XXX

Fax : 00966-11-XXXX

Mobile: Optional

Email: XXX@rgtsgroup.com

www.rgtsgroup.com

Think twice. Do you really have to print this?

The information in this Internet E-mail is company confidential. It is intended solely for the addressee(s). Access to this Internet E-mail by anyone else is unauthorized. If you are not the intended recipient, any

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disclosure, copying or distribution is prohibited and may be unlawful. Internet communications are not secure and therefore RGTS does not accept legal responsibility for the contents of this message. Any views or opinions expressed are solely those of the author.

6. No logo is included in the webmail signature. Don’t change font type, or colors

7. Make Sure that the E-signature specification is:

8. Insert your Name; Job Title, Department or Project; Telephone Number, Extension, Mobile Number (Optional) and RGTS Email Address.

9. Click “Save”. 10. Put a check mark on the Signature name … click Save.

11. Click on Mappings and choose the Signature name created…Click Save.

Font: Arial

Size: 10

Colors: Dark Blue, Gold

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