Transcript of How to Run an Effective & Efficient Meeting
- 1. How to Run an Effective & Efficient Meetinga.k.a Make
Meetings Not Suck Jennifer Stanford, PMP, MHCSCEO Emergent
Performance SolutionsHuman Capital at the Human Level
- 2. Session Objectives To learn a few things Have some fun Meet
some new friends Walk away with new ways of looking at meetings
that can be applied immediately 2012 Emergent Performance
Solutions, LLC
- 3. I s T h i s Yo u r M e et i n g ? 2012 Emergent Performance
Solutions, LLC
- 4. In the News:Up to 40% of week inAccording to a Wallmeetings
of whichStreet Journal 50% is a waste of time!poll, Leaders list
meetings as the singlelargest category of unproductive time ontheir
schedules2012 Emergent Performance Solutions, LLC
- 5. I d e nt i f y i n g t h e P ro b l e m W hy Pe o p l e H
ate M e et i n g s1987 Survey1.People getting off subject2.No
agenda3.Meeting too long4.Leader not prepared5.No conclusion
reached6.Meeting disorganized7.No one controlled the
meeting8.Irrelevant info presented9.Meeting was a waste of time10.
Meeting started late 2012 Survey1.Allowing attendees to ramble
on2.Not organized no agenda3.Too long4.Weak presenter or meeting
leader5.No specific action or walk away points6.No clear purpose or
objective7.Not inspiring or motivating8.Boring, nothing new or
interesting9.Repeating info for late arrivals10. Doesnt start on
time or stay on track 2012 Emergent Performance Solutions, LLC
- 6. Yo u r L e n s - T h e 5 i n 5 E xe rc i s eGet in groups of
5 in 5 minutes:Introduce yourselves Discuss what you hate most
about meetings (not on list)Why you think biggest reason is for
holding meetings in your organization?2012 Emergent Performance
Solutions, LLC
- 7. Ty p e s o f M e et i n g s Status Consensus
DecisionEngagementNot weekly in Only whenRight players Fun
filledpersonneededIntranet, Cloud New policies/Level ofChance
tobased, intensityprocedures orauthority?connect, rewardof project
work strategies toand recognitionshareConsider funSend out prior
and When decisionsQuarterly at aquizzes for pizza request consensus
impact others call minimumetca meeting2012 Emergent Performance
Solutions, LLC
- 8. S h o u l d I S tay o r S h o u l d I G o ?The Power Behind
the Decline ButtonAsk Yourself:1. Does the status from the meeting
impact my work directly?2. Is my support required to get others
on-board?3. Am I the right decision maker?4. Do I care about being
a part of a high performing team?2012 Emergent Performance
Solutions, LLC
- 9. W h o s e i n my M e et i n g ?4 different perspectives in
the room:1. The organized attendee (you said 8 it is 8:03!)2. The
logical attendee (why am I here, what problem are we solving?)3.
The action attendee (are we done yet, I have a world to conquer!)4.
The relational attendee (oh sue how was your weekend, I am so happy
to hang with you guys!)2012 Emergent Performance Solutions,
LLC
- 10. W h at to Yo u O b s e r ve ? 2012 Emergent Performance
Solutions, LLC
- 11. Te a m E xe rc i s e - P l a n a M e et i n gConsidering
the 4 perspectives I gave you Lets break into 4 large groups 1)
Status 2) Consensus 3) Decision 4) EngagementAnswer the following
questions: A. What should you keep in mind about the 4
perspectiveswhile planning your meeting? B. What is necessary to
satisfy this perspective? C. What is a deal breaker?2012 Emergent
Performance Solutions, LLC
- 12. H ave a G re at Re st o f t h e C o n fe re n c e !2012
Emergent Performance Solutions, LLC