Post on 31-Dec-2015
Honor Respect Devotion to Duty
DRAFT – NOT FOR PUBLICATION
GLB 09/6/2011
2011 Flotilla / Division Leadership Course
Honor Respect Devotion to Duty
Flotilla Commander – Duties and ResponsibilitiesHarry Ota, DSO MS, VDCR 01
Garrison Bromwell, DSO MT
This section covers:
o Accountability and responsibility o Following the Chain of Leadership.o The tools available to you.o Use of the monthly calendaro Information flow in the Auxiliary
o Reporting Flotilla activities in a timely manner.
2011 FDLC – Flotilla Duties and Responsibilities
This section covers (continued):
o Financial Reporting and budgeting.o Establishing a relationship with the Coast Guard
in your area.o Developing Emergency Planso Hints on using the E-Auxiliary.o How the turnover process works.
2011 FDLC – Flotilla Duties and Responsibilities
Honor Respect Devotion to Duty
Question…What do you think your job is as a Flotilla Commander – in one sentence?.
The Answer
•TO SUPPORT THE MEMBERS
2011 FDLC – Flotilla Duties and Responsibilities
How does a FC support the members?
• Provides training opportunities• Provides them with programs they are
interested in• Provides the infrastructure so the Flotilla can
function
2011 FDLC – Flotilla Duties and Responsibilities
How does an FC support the members (continued)?
• Removes barriers to the members doing their jobs
• Helps them understand Auxiliary Policies• Provides for fellowship• Helps resolve conflicts
2011 FDLC – Flotilla Duties and Responsibilities
The Duties of all Elected Leaders…Incumbent elected Auxiliarists are responsible for:
• Conduct of unit meetings (this may also be appropriately handled by the Vice/Chief of Staff).
• Supervision and successful execution of unit activities to accomplish Auxiliary missions and goals.
• Support and compliance with Auxiliary and Coast Guard policies.
• Prompt submission of required reports and correspondence.
• Membership recruiting and retention.
• Leadership, management, supervision, and operation of their unit, and unit member training, qualification, assignment to duty, recognition, and corrective action.
• Liaison with Coast Guard units in their area of responsibility in coordination with the designated AUCs. 2011 FDLC – Flotilla Duties and Responsibilities
The Chain of Leadership & Management
o You work for your Flotilla Members.o You report to your Division Commander.o Your staff (FSOs) reports to the VFC.o Most communication goes
• Up to the DCDR• Down to the VFC/Staff• Out to the Flotilla membership.
2011 FDLC – Flotilla Duties and Responsibilities
Tools - Manuals
• Auxiliary Manual (AuxMan) – M16790.1G• Flotilla Procedures Manual (FPM) –
COMDTINST M16791.5
• Note – The Auxiliary Manual is posted on a temporary web site. Also note there is heavy traffic at times downloading it.
2011 FDLC – Flotilla Duties and Responsibilities
Tools - Other Manuals
• RBS – its Job #1 according to the Commandanto PE, VE, and PV manuals
• Operations – be familiar with the training processo Ops Policy Manualo Boat Crew Training Manualo Qualification Guides – Coxswain, Crew, PWC
• Use your resources – FSOs, SOs, etc.
2011 FDLC – Flotilla Duties and Responsibilities
Web Site – The Main One You Need
• D13 Auxiliary Web Site is the Portal to almost all other Auxiliary sites.
• http://www.d13cgaux.com/sites/
2011 FDLC – Flotilla Duties and Responsibilities
Resources:
• The Planning Calendar for D13 – A listing of when things are due
• The forms and policy flow guide for D13• Web link
THIS MATERIAL IS UNDER DEVELOPMENT
2011 FDLC – Flotilla Duties and Responsibilities
Yearly Calendar
• Start in December – a sample calendar is available in the Documents section of the course web site.
• Get Password and Instructions for AUXDATA• ANSC 7007 - By 15 December to FSO IS• ANSC 7006 – Changes made to the staff• ANSC 7017 - Record of unit meeting• ANSC 7025 - By 31 January to SO-FN
2011 FDLC – Flotilla Duties and Responsibilities
Finances
• The following sample reports are available in the Course Documents section:o Sample Flotilla Budget FPM Page 1 C-4o Sample Flotilla Periodic Financial Report –
FPM Page 1 C-5
• Flotilla Financial Report – ANSC 7025
2011 FDLC – Flotilla Duties and Responsibilities
2011 FDLC - SESSION TITLE 17
From where does the money come?
• Flotilla (restricted funds)• Flotilla (general funds)• Division• District• USCG• Other
Honor Respect Devotion to Duty
Lab Exercise – Some Financial Questions
The answers…• Buy PE material such as flip charts,
marking pens, etc. YES• Purchase a new projector YES• Buy a laptop for use by the VFC who will
have it available for PE classes YES• Pay for internet service YES (Depends
where)
2011 FDLC – Flotilla Duties and Responsibilities
The answers (cont)…• Pay a room rental fee for a Flotilla meeting
YES• Send the FC to the Division’s Change of
Watch NO• Buy ice cream for a social hour NO• Can you charge a member from another
flotilla a fee to take a member training class? LETS TALK
2011 FDLC – Flotilla Duties and Responsibilities
Flotilla Annual Inventory
• Inventory should include purchased and donated items:o All equipment – including PPEo Real Estate and Inventory.o Stocks and Bonds.
o Unit Inventory Record form – see Back of ANSC 7025.
2011 FDLC – Flotilla Duties and Responsibilities
Monthly Reporting Activities
• Ask for staff reports by the 15th???• Report to DCDR by the 20th of each
month. • Check AUXINFO reports.• Review articles for the Flotilla Newsletter.• Confirm Vice Flotilla Commander is
getting reports from Flotilla Staff Officers.• Use of D13 web based reports?
o http://www.d13cgaux.com/sites/members/Departments/StaffOfficerReports.aspx2011 FDLC – Flotilla Duties and Responsibilities
Emergency Planning
• EVERBRIDGE• Disaster Plan:
o Calling Treeo Pre/Post Preparations and Patrols.o Recovery Plan.
• Joint Exercises/Drills.• Create any local Area Requirements:
o Tornadoes.o Hurricanes.o Floods.o Earthquakes.2011 FDLC – Flotilla Duties and Responsibilities
Relationship with the Gold Side
• In our District, this begins with the DIRAUX, the District Commodore (DCO); the CG AUXLO, the District Captain (DCAPT) and Division Commander (DCDR).
• Follow the chain of leadership.• Use the ASC at Sectors• Invite active duty and Reserve to fellowship events.• Look for ways to assist, not hinder.• Remember your uniform!
2011 FDLC – Flotilla Duties and Responsibilities
2009p
National Training Dept.
•The Department of Training serves our members by designing, delivering, and maintaining courses in leadership, member training, value-added training, and AUXOP specialty courses. o E-Learningo AUXOPo C-School Leadership o Value-Added Training
2011 FDLC – Flotilla Duties and Responsibilities
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District 13 Training Issues
• Check D13 MT page often for updates
• Request QE Sessions, TCT/RMTT, or ICS 210 courses through this page.
• AUXOP testing via E-testingo Except AUXNAV B – Form 7026 to DIRAUXo AUXSCE – Separate testing via Instructor
2011 FDLC – Flotilla Duties and Responsibilities
Unit leader’s journey: Core concept
2011 FDLC – Flotilla Duties and Responsibilities
Calling out annual dates/events
NATIONAL SAFE BOATING WEEK
2011 FDLC – Flotilla Duties and Responsibilities
Looking at specific times: Transitions
2011 FDLC – Flotilla Duties and Responsibilities
Turnover – Taking over the job
• Meet with outgoing FC/VFC• You and new VFC – work out the staff• Fill out the ANSC 7007 by 15 Dec• Pick up all records from outgoing FC• Along with the FSO-FN change account
signature cards at the bank• Complete unit financial report ANSC 7025
2011 FDLC – Flotilla Duties and Responsibilities
Turnover – Giving up the job
• Meet with the incoming FC/VFC• Give up your paperwork• Help with financial report• Make sure signature cards are changed• Offer to take a staff job!• Become the wise person at the end of the
table with the smile on your face!
2011 FDLC – Flotilla Duties and Responsibilities
Honor Respect Devotion to Duty
End of Duties Session
Honor Respect Devotion to Duty
Lets Explore The D13 Auxiliary Web Site