Honor Respect Devotion to Duty

DRAFT – NOT FOR PUBLICATION

GLB 09/6/2011

2011 Flotilla / Division Leadership Course

Honor Respect Devotion to Duty

Flotilla Commander – Duties and ResponsibilitiesHarry Ota, DSO MS, VDCR 01

Garrison Bromwell, DSO MT

This section covers:

o Accountability and responsibility o Following the Chain of Leadership.o The tools available to you.o Use of the monthly calendaro Information flow in the Auxiliary

o Reporting Flotilla activities in a timely manner.

2011 FDLC – Flotilla Duties and Responsibilities

This section covers (continued):

o Financial Reporting and budgeting.o Establishing a relationship with the Coast Guard

in your area.o Developing Emergency Planso Hints on using the E-Auxiliary.o How the turnover process works.

2011 FDLC – Flotilla Duties and Responsibilities

Honor Respect Devotion to Duty

Question…What do you think your job is as a Flotilla Commander – in one sentence?.

The Answer

•TO SUPPORT THE MEMBERS

2011 FDLC – Flotilla Duties and Responsibilities

How does a FC support the members?

• Provides training opportunities• Provides them with programs they are

interested in• Provides the infrastructure so the Flotilla can

function

2011 FDLC – Flotilla Duties and Responsibilities

How does an FC support the members (continued)?

• Removes barriers to the members doing their jobs

• Helps them understand Auxiliary Policies• Provides for fellowship• Helps resolve conflicts

2011 FDLC – Flotilla Duties and Responsibilities

The Duties of all Elected Leaders…Incumbent elected Auxiliarists are responsible for:

• Conduct of unit meetings (this may also be appropriately handled by the Vice/Chief of Staff).

• Supervision and successful execution of unit activities to accomplish Auxiliary missions and goals.

• Support and compliance with Auxiliary and Coast Guard policies.

• Prompt submission of required reports and correspondence.

• Membership recruiting and retention.

• Leadership, management, supervision, and operation of their unit, and unit member training, qualification, assignment to duty, recognition, and corrective action.

• Liaison with Coast Guard units in their area of responsibility in coordination with the designated AUCs. 2011 FDLC – Flotilla Duties and Responsibilities

The Chain of Leadership & Management

o You work for your Flotilla Members.o You report to your Division Commander.o Your staff (FSOs) reports to the VFC.o Most communication goes

• Up to the DCDR• Down to the VFC/Staff• Out to the Flotilla membership.

2011 FDLC – Flotilla Duties and Responsibilities

Tools - Manuals

• Auxiliary Manual (AuxMan) – M16790.1G• Flotilla Procedures Manual (FPM) –

COMDTINST M16791.5

• Note – The Auxiliary Manual is posted on a temporary web site. Also note there is heavy traffic at times downloading it.

2011 FDLC – Flotilla Duties and Responsibilities

Tools - Other Manuals

• RBS – its Job #1 according to the Commandanto PE, VE, and PV manuals

• Operations – be familiar with the training processo Ops Policy Manualo Boat Crew Training Manualo Qualification Guides – Coxswain, Crew, PWC

• Use your resources – FSOs, SOs, etc.

2011 FDLC – Flotilla Duties and Responsibilities

Web Site – The Main One You Need

• D13 Auxiliary Web Site is the Portal to almost all other Auxiliary sites.

• http://www.d13cgaux.com/sites/

2011 FDLC – Flotilla Duties and Responsibilities

Resources:

• The Planning Calendar for D13 – A listing of when things are due

• The forms and policy flow guide for D13• Web link

THIS MATERIAL IS UNDER DEVELOPMENT

2011 FDLC – Flotilla Duties and Responsibilities

Yearly Calendar

• Start in December – a sample calendar is available in the Documents section of the course web site.

• Get Password and Instructions for AUXDATA• ANSC 7007 - By 15 December to FSO IS• ANSC 7006 – Changes made to the staff• ANSC 7017 - Record of unit meeting• ANSC 7025 - By 31 January to SO-FN

2011 FDLC – Flotilla Duties and Responsibilities

Finances

• The following sample reports are available in the Course Documents section:o Sample Flotilla Budget FPM Page 1 C-4o Sample Flotilla Periodic Financial Report –

FPM Page 1 C-5

• Flotilla Financial Report – ANSC 7025

2011 FDLC – Flotilla Duties and Responsibilities

2011 FDLC - SESSION TITLE 17

From where does the money come?

• Flotilla (restricted funds)• Flotilla (general funds)• Division• District• USCG• Other

Honor Respect Devotion to Duty

Lab Exercise – Some Financial Questions

The answers…• Buy PE material such as flip charts,

marking pens, etc. YES• Purchase a new projector YES• Buy a laptop for use by the VFC who will

have it available for PE classes YES• Pay for internet service YES (Depends

where)

2011 FDLC – Flotilla Duties and Responsibilities

The answers (cont)…• Pay a room rental fee for a Flotilla meeting

YES• Send the FC to the Division’s Change of

Watch NO• Buy ice cream for a social hour NO• Can you charge a member from another

flotilla a fee to take a member training class? LETS TALK

2011 FDLC – Flotilla Duties and Responsibilities

Flotilla Annual Inventory

• Inventory should include purchased and donated items:o All equipment – including PPEo Real Estate and Inventory.o Stocks and Bonds.

o Unit Inventory Record form – see Back of ANSC 7025.

2011 FDLC – Flotilla Duties and Responsibilities

Monthly Reporting Activities

• Ask for staff reports by the 15th???• Report to DCDR by the 20th of each

month. • Check AUXINFO reports.• Review articles for the Flotilla Newsletter.• Confirm Vice Flotilla Commander is

getting reports from Flotilla Staff Officers.• Use of D13 web based reports?

o http://www.d13cgaux.com/sites/members/Departments/StaffOfficerReports.aspx2011 FDLC – Flotilla Duties and Responsibilities

Emergency Planning

• EVERBRIDGE• Disaster Plan:

o Calling Treeo Pre/Post Preparations and Patrols.o Recovery Plan.

• Joint Exercises/Drills.• Create any local Area Requirements:

o Tornadoes.o Hurricanes.o Floods.o Earthquakes.2011 FDLC – Flotilla Duties and Responsibilities

Relationship with the Gold Side

• In our District, this begins with the DIRAUX, the District Commodore (DCO); the CG AUXLO, the District Captain (DCAPT) and Division Commander (DCDR).

• Follow the chain of leadership.• Use the ASC at Sectors• Invite active duty and Reserve to fellowship events.• Look for ways to assist, not hinder.• Remember your uniform!

2011 FDLC – Flotilla Duties and Responsibilities

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National Training Dept.

•The Department of Training serves our members by designing, delivering, and maintaining courses in leadership, member training, value-added training, and AUXOP specialty courses. o E-Learningo AUXOPo C-School Leadership o Value-Added Training

2011 FDLC – Flotilla Duties and Responsibilities

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District 13 Training Issues

• Check D13 MT page often for updates

• Request QE Sessions, TCT/RMTT, or ICS 210 courses through this page.

• AUXOP testing via E-testingo Except AUXNAV B – Form 7026 to DIRAUXo AUXSCE – Separate testing via Instructor

2011 FDLC – Flotilla Duties and Responsibilities

Unit leader’s journey: Core concept

2011 FDLC – Flotilla Duties and Responsibilities

Calling out annual dates/events

NATIONAL SAFE BOATING WEEK

2011 FDLC – Flotilla Duties and Responsibilities

Looking at specific times: Transitions

2011 FDLC – Flotilla Duties and Responsibilities

Turnover – Taking over the job

• Meet with outgoing FC/VFC• You and new VFC – work out the staff• Fill out the ANSC 7007 by 15 Dec• Pick up all records from outgoing FC• Along with the FSO-FN change account

signature cards at the bank• Complete unit financial report ANSC 7025

2011 FDLC – Flotilla Duties and Responsibilities

Turnover – Giving up the job

• Meet with the incoming FC/VFC• Give up your paperwork• Help with financial report• Make sure signature cards are changed• Offer to take a staff job!• Become the wise person at the end of the

table with the smile on your face!

2011 FDLC – Flotilla Duties and Responsibilities

Honor Respect Devotion to Duty

End of Duties Session

Honor Respect Devotion to Duty

Lets Explore The D13 Auxiliary Web Site