HHS Accelerator

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Agenda

1. HHS Accelerator System Overview

2. Proposing in HHS Accelerator

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Overview

The HHS Accelerator System is a centralized procurement and contractfinancial management tool for New York City’s Health and Human Services(HHS). It allows providers to submit proposals and manage their financialtransactions with the City electronically.

TeamProcurement, financial,

technical, policy &

management expertise.

RuleProcurement Policy

Board (PPB) Rule 3-

16.

SystemFour modules: Prequalification

Application, Procurement,

Financials, & Document Vault.

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How It Works

Document Vault

The Document Vault module allows for file upload and storage, viewing, and sharing.

Prequalification Application

Prequalification includes two major components, the Business Application and Service Application. Providers confirm corporate identity, compliance with regulations, and then demonstrate basic record of service.

Procurements

The Procurements module contains the Procurement Roadmap where prequalified organizations can view RFPs and compete for funding.

Financials

The Financials module is where budgets, invoices, and payments are managed.

Proposing in

HHS Accelerator

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6Proposing in HHS Accelerator

The HHS Accelerator System was launched to simplify and improve the

competitive contract process for Health and Human Service providers.

• Agencies publish all Request for

Proposals (RFP) Documents in the HHS

Accelerator System.

• Prequalified providers approved for

relevant Services are “Eligible to

Propose” and can submit proposal(s)

after RFPs are released.

• Providers must submit proposals

through the HHS Accelerator System by

the proposal due date and time (2 pm).

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7Competing for Funding

3

Click “Add New

Proposal” to begin your

response to the RFP.

Click the “Procurement

Title” link to access the

Proposal Summary tab.

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8

Submitting A Proposal

Submit Proposal• Check off the attestation boxes, enter your

“User Name” and “Password” and click the

“Submit Proposal” button.

Proposal Status• Once your proposal has been submitted, your

organization’s status will change from Draft to

Submitted.

Proposals must be submitted by 2:00 PM on the due date in the system.

2

PASSPort: Leveling the Playing Field

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MOCS and NYC Procurement

Compliance,

Advisory &

Partnerships

FY19

Technology

Solutions

Transparency

& Reporting

Learning

Management &

Support

41City Agencies

43,500+Procurement

Actions in FY 19

14,000+ Filed Vendors in PASSPort

6,000+NYC Procurement Staff

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Procurement & PASSPort Implementation

ENTERPRISE VENDOR DATARelease 1

✓ Launched August 2017

Key Features:

• Self-service vendor accounts

• Responsibility determinations

Outputs and Achievements:

• 14,000 vendors filed

• Cycle time reduction by 10 weeks

System Sunsets: VENDEX

Release 4

Coming Winter 2020/21

Key Features:

• Citywide Invoicing and Payment

• Prequalification for all vendors

System Sunsets: HHS Accelerator

(Prequalification, all RFPs)

Release 3

Coming Spring 2020

Key Features:

• Procurement Roadmap

• Digital RFx

• Online registration process

• E-signature, zero paper

• Amendment/Change Order mgmt.

System Sunsets: APT, HHS Accelerator

(RFPs, except open-ended)

Release 2

✓ Launched April 2019

Key Features:

• Requirements Contracts Catalog

• Online Requisition, Receipt, Invoice,

Payment management

Outputs and Achievements:

• Full payment pipeline functional

System Sunsets: DCAS Direct Order

SOURCING BID/PROPOSAL MANAGEMENT CONTRACT REGISTRATION INVOICE AND PAYMENTENTERPRISE VENDOR DATA

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Preparing to Do Business with the City of New York

1 Create NYC.ID at nyc.gov/passport

2 Using NYC.ID, log in to PASSPort and submit account request

3 Once approved, complete vendor enrollment package

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Resources and Support for Vendors and Agencies

RELEASE 3

Spring 2020

PASSPORT DIRECT EMAIL

Ongoing

Driven by User Feedback

Join Vendor Workgroups

MOCS deploys people, technology and learning resources to maximize the benefits of e-procurement

Procurement Roadmap Online Resources Service Desk Technology Enhancements

Coming Soon nyc.gov/passport help@mocs.nyc.gov PASSPort Direct Email

• Coming Spring 2020

• Browse Funding

Opportunities

• Align Development Plans

• Training Videos

• FAQs

• Job Aids

• Manuals

• Checklists

• Real-Time Support

• Escalation Paths

• Ongoing

• Driven by User Feedback

• Join Vendor Workgroups