Helpful Tip for Uploading to Shared Documents on SharePoint

Introduction

When uploading multiple documents, including a collection of folders with subfolders, to

the FRED SharePoint site, you can easily do so using drag and drop through My Network

Places. The following tutorial explains how to set up the connection and use it to upload

and download files and folders.

Adding the Icon for My Network Places to the Start Menu

If you do not already see an icon for My Network Places on the Start Menu, you will

need to follow these steps to add it:

1. Open the Control Panel

2. Double-click the icon for Taskbar and Start Menu

3. Near the top of the Taskbar and Start Menu Properties window, click the tab for

Start Menu 4. Click the Customize button

5. Click the Advanced tab

6. Scroll down until you see My Network Places. Check the Option to display its

icon:

7. Click OK to close the Customize Start Menu window

8. Click OK to close the Taskbar and Start Menu Properties window

9. Close the Control Panel

You should now see the icon on your Start menu:

Creating the Connection

Click on the Start button and then click on the link for My Network Places. A window

like the following will open:

In the left column, under Network Tasks, click the icon to Add a network place. Then

click Next.

Select Choose another network location and click Next.

Enter the network address, http://fredv3.sharepointspace.com, and click Next.

Enter your user name and password for logging into FRED and click OK.

Enter a name for the network place (you can call it “FRED SharePoint” or some other

friendly name of your choosing). Then click Next.

To begin working with the new network place, select Open this network place when I

click Finish. Then click Finish.

Later on, when you wish to re-open the window to FRED, open My Network Places and

then double-click the icon for FRED. If you are ever prompted to enter a user name and

password, be sure to use the same credentials as you would when logging into the FRED

SharePoint site through Internet Explorer.

When the site opens, you will see a list of folders (see picture below). The folders for the

departmental sites on SharePoint have yellow and green icons. Double-click the folder

for your department and then double-click the subfolder named Shared Documents to

access the shared documents for your department.

Uploading and Downloading Files

Using My Network Places to upload and download files is procedurally the same as

copying files on your hard drive. The only stipulation is that you must have permission

to modify the department of SharePoint that you wish to update.

Uploading files and folders from your hard drive to SharePoint is simply a matter of

dragging and dropping them from a folder on your computer into the appropriate folder

on the SharePoint site. Downloading is just the opposite: drag and drop them from

SharePoint to a folder on your computer. This works for single files or entire folders

with subfolders. Depending on the amount of data you are copying, the process may take

several minutes.

To rename a file or folder on SharePoint, right-click the item and then left-click Rename

on the popup menu.

To delete a file or folder on SharePoint, right-click the item and then left-click Delete on

the popup menu.

Please be careful when deleting, as you will not be able to recover the item once it is

gone!