Grants Assistance Unit

Grants Assistance Unit

Ted Nelson, Director

ted.nelson@lausd.net

(213) 241-2157

Ronice White, Administrative Analyst

ronice.white@lausd.net

(213) 241-2186FAX (213) 241-6855

I just received a grant. What do I do now?

I just received a grant. What do I do now?

Step #1Fax a copy of the grant award letter to

Grants Assistance Unit.

(213) 241-6855

I just received a grant. What do I do now?

Step #2 Grants Assistance Unit (GAU) will send

a request to General Accounting to set up your grant in BTS and assign a grant number and program codes.

After GAU notifies you of the grant number and program codes, prepare a Budget Planning Worksheet (BPW) with the help of your Fiscal Specialist

I just received a grant. What do I do now?

Step #3 Your Fiscal Specialist will forward

your BPW to Budget Services for processing.

Budget Services will allocate funds up to the amount listed on your award letter.

After processing, your funds will be in place and ready to spend.

I just received a grant. What do I do now?

Step #4 Implement your program and

execute it according to the approved proposal submitted to the grantor.

Review

1. Fax (213) 241-6855 a copy of the grant award letter to GAU.

2. Prepare a BPW with the help of your Fiscal Specialist using assigned codes.

3. Send the BPW to Budget Services for processing.

4. Implement your program.

Grants Assistance Unit

Activities or Services Performed

by the

Grants Assistance Unit

ACTIVITIES Pre-award

ACTIVITIES Pre-award

Finding

ACTIVITIES Pre-award

Finding Evaluating

ACTIVITIES Pre-award

Finding Evaluating Notifying

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

Post Award

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

Post Award Processing award

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

Post Award Processing award Notifying

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

Post Award Processing award Notifying Implementing

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

Post Award Processing award Notifying Implementing Grant

Management

ACTIVITIES Pre-award

Finding Evaluating Notifying Applying Recording

Post Award Processing award Notifying Implementing Grant

Management Recording

Pre-Award Activities

Pre-Award Activities

Finding

Pre-Award Activities

Finding Federal e-mail notification lists

Pre-Award Activities

Finding Federal e-mail notification lists State e-mail notification lists

Pre-Award Activities

Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters

Pre-Award Activities

Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters Various web sites

Pre-Award Activities

Evaluating

Pre-Award Activities

Evaluating Review the grant

announcement/information/application

Pre-Award Activities

Evaluating Review the grant

announcement/information/application

Determine eligibility

Pre-Award Activities

Evaluating Review the grant

announcement/information/application

Determine eligibility Meet LAUSD’s goals?

Pre-Award Activities

Evaluating Review the grant

announcement/information/application

Determine eligibility Meet LAUSD’s goals? Who should apply?

Pre-Award Activities

Evaluating Review the grant

announcement/information/application

Determine eligibility Meet LAUSD’s goals? Who should apply?

School

Pre-Award Activities

Evaluating Review the grant

announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply?

School Central Office

Pre-Award Activities

Notifying

Pre-Award Activities

Notifying Summarize grant information

Pre-Award Activities

Notifying Summarize grant information

Purpose

Pre-Award Activities

Notifying Summarize grant information

Purpose Application deadline

Pre-Award Activities

Notifying Summarize grant information

Purpose Application deadline Amount

Pre-Award Activities

Notifying Summarize grant information

Purpose Application deadline Amount Special requirements

Pre-Award Activities

Notifying Summarize grant information

Purpose Application deadline Amount Special requirements

e-mail summary to appropriate party

Pre-Award Activities

Notifying Summarize grant information

Purpose Application deadline Amount Special requirements

e-mail summary to appropriate party e-mail “School Grant Alert$” (school

oriented)

Pre-Award Activities

To receive “School Grant Alert$” send your e-mail address to:

ted.nelson@lausd.netor

ronice.white@lausd.net

Pre-Award Activities Applying

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending)

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending)

Register your intentions to apply for a grant with GAU

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending)

Register your intentions to apply for a grant with GAU

On-line process, easy, fast

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending)

Register your intentions to apply for a grant with GAU

On-line process, easy, fast Grant writers

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending)

Register your intentions to apply for a grant with GAU

On-line process, easy, fast Grant writers

GAU administers a Master Service Agreement (MSA) for grant writers

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending)

Register your intentions to apply for a grant with GAU

On-line process, easy, fast Grant writers

GAU administers a Master Service Agreement (MSA) for grant writers

Informational Meetings

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with

GAU On-line process, easy, fast

Grant writers GAU administers a Master Service Agreement

(MSA) for grant writers Informational Meetings Resources and materials

Pre-Award Activities Applying

Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with

GAU On-line process, easy, fast

Grant writers GAU administers a Master Service Agreement (MSA)

for grant writers Informational Meetings Resources and materials Help with Signatures/Processing

Pre-Award Activities

Recording

Pre-Award Activities

Recording Log announcements

Pre-Award Activities

Recording Log announcements

227 announcements in FY 2007

Pre-Award Activities

Recording Log announcements

227 announcements in FY 2007 Log applications (part of registration

process)

Pre-Award Activities

Recording Log announcements

227 announcements in FY 2007 Log applications (part of registration

process) Evaluation tool

Post Award Activities

Post Award Activities

Processing Award

Post Award Activities

Processing Award Obtaining signatures to accept award

(state grants)

Post Award Activities

Processing Award Obtaining signatures to accept award

(state grants) Returning signed grant documents to

Sacramento

Post Award Activities

Processing Award Obtaining signatures to accept award

(state grants) Returning signed grant documents to

Sacramento Request internal LAUSD grant number

and program codes from General Accounting

Post Award Activities

Notifying

Post Award Activities

Notifying Provide copy of signed award

documents to grantee

Post Award Activities

Notifying Provide copy of signed award

documents to grantee Inform grantee, Fiscal Specialist, and

Budget Services of grant number and program codes assigned by General Accounting

Post Award Activities

Notifying Provide copy of signed award

documents to grantee Inform grantee, Fiscal Specialist, and

Budget Services of grant number and program codes assigned by General Accounting

Provide instructions on next steps

Post Award Activities

Implementing

Post Award Activities

Implementing Schools work with their Fiscal

Specialist

Post Award Activities

Implementing Schools work with their Fiscal

Specialist School and Fiscal Specialist prepare

Budget Planning Worksheet (BPW) using assigned program codes

Post Award Activities

Implementing Schools work with their Fiscal

Specialist School and Fiscal Specialist prepare

Budget Planning Worksheet (BPW) using assigned program codes

Fiscal Specialist submits BPW and copy of award letter to Budget Services

Post Award Activities

Grants Management

Post Award Activities

Grants Management Provide training

Post Award Activities

Grants Management Provide training Develop and organize grant

management resources for use by program managers.

Post Award Activities

Grants Management Provide training Develop and organize grant

management resources for use by program managers.

Work with individual grants as requested

Post Award Activities

Grants Management Provide training Develop and organize grant

management resources for use by program managers.

Work with individual grants as requested Review District’s annual audit to identify

areas of concern regarding compliance

Post Award Activities

Recording

Post Award Activities

Recording Record grant awards received and

processed

Post Award Activities

Recording Record grant awards received and

processed LAUSD received 335 grant awards in FY

2007 totaling more than $499 million

Post Award Activities

Recording Record grant awards received and

processed LAUSD received 335 grant awards in FY

2007 totaling more than $499 million Track training efforts

Post Award Activities

Recording Record grant awards received and

processed LAUSD received 335 grant awards in FY

2007 totaling more than $499 million Track training efforts Evaluation tool

Grants Assistance Unit

Grants Assistance Unit

Ted Nelson, Director

ted.nelson@lausd.net

(213) 241-2157

Ronice White, Administrative Analyst

ronice.white@lausd.net

(213) 241-2186FAX (213) 241-6855