Foundation year

Practical Lec. 4: Presentation Software

Using Microsoft Office 2007

Practical Lec. 4: Presentation Software

Using Microsoft Office 2007 Computer For Health Sciences

COMP101

Lecturer: Fatma El-Zahraa Mohamed

Year : 2015/2016

1.Setting Up Your PowerPoint Environment

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Presentation Basics

Creating New Presentations• Click the Microsoft Office Button and choose New

from the menu.

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• The New Presentation dialog box will appear. Blank presentation is selected by default.

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About the Slides

• Slides contain placeholders, or areas on a slide that are enclosed by dotted borders. Placeholders can contain many different items including text, pictures, and charts

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• To Insert a New Slide:• Click the New Slide command in the Slides group on the

Home tab. A menu will appear with your slide layout options.

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• To Change the Layout of an Existing Slide:• Select the slide you wish to change.• Click the Layout command in the Slides group on the

Home tab. A menu appears with your options.

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• To Copy and Paste a Slide:• Select the slide you wish to copy.• Click the Copy command on the

Home tab. • Click inside the slides tab on the

left task pane. A horizontal insertion point will appear.

• Move the insertion point to the location you want the copy of the slide to appear.

• Click the Paste command on the Home tab. The copied slide will appear.

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• To Delete a Slide?• To Move a Slide?

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• To Use the Save As Command:• Click the Microsoft Office Button. • Select Save As. A menu will appear.• Select the type of file you would like to save the

presentation as.

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Compatibility Mode

• To Exit Compatibility Mode:• Click the Microsoft Office Button.• Select Save As PowerPoint Presentation.

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Text Basics

• To Insert Text?• To Delete Text?• To Select Text?• To Format Font Size?• To Format Font Style?• To Format Font Color?• To Change Text Alignment?• To Copy and Paste Text?• To Cut and Paste Text?• To Drag and Drop Text?

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• Other Font Commands:

• Increase Font Size command increases the font size of the selected text to the next standard font size.

• Decrease Font Size command decreases the font size of the selected text to the next standard font size.

• Clear All Formatting command removes your recent formatting changes.

• Strikethrough command makes a line through the text.• Text Shadow command adds a drop shadow to text.• Change Case commands lets you try different capitalization

options without having to delete and retype letters or words.

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• To Insert a Text box:• Select the Insert tab on the Ribbon.• Click the Text Box command in the Text group. • Click and drag the cursor until the text box is the desired

width. • Release the mouse button.• To Move a Text Box?• To Resize a Text Box?

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Themes and Background Styles• To Apply a Theme:• Select the Design tab.• Locate the Themes group. Each image represents a theme.

• Click the drop-down arrow to access more themes.• Hover over a theme to see a live preview of it in the

presentation. The name of the theme will appear as you hover over it.

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• Modify Themes:• To Switch to a Different Theme Color Option:• Select the Colors command in the Themes group on the

Design tab.

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Background Styles

• To Apply a Background Style:• Click the Background Styles command in the

Background group on the Design tab.

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• Click a style to select it. The new background will appear in the slides.

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Inserting and Modifying Clip Art• To Insert a Clip Art from the Ribbon:• Select the Insert tab.• Click the Clip Art command in the Illustrations group. The Clip Art

task pane

• Enter keywords in the Search field that are related to the image you wish to insert.

• Click the drop-down arrow next to the collections field.• Select Everywhere to ensure that Word searches your computer

and online resources for an image that meets your criteria.

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• Click the drop-down arrow in the media file types field.

• Deselect any file types you do not wish to see. In this example, we only want photographs, so we deselect the other options.

• Click Go. A list of clip art images related to the search terms are displayed.

• Click a clip art image to insert it, or click the drop-down arrow next to the clip art and select Insert from the menu. The clip art will appear in the slide.

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• To Insert Clip Art from a Placeholder Command:• Click the Clip Art command in the placeholder. The Clip Art task

pane will appear on the right.

• Modifying Clip Art• All of the tools that can be used to modify pictures can also be used

to modify clip art images. Just select the clip art image, and you have all the same editing options that are available for pictures.

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Working with Lists

• Numbered Lists• To Select an Alternate Numbering

Style or Switch to a Numbered List:

• Select all the text in an existing list (if text has been entered).

• Click the drop-down arrow next to the Numbering command in the Paragraph group on the Home tab. A menu of numbering options will appear.

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• To Change the Number format:• Select an existing numbered list (if

text has been entered).• Click the drop-down arrow next to

the Numbering command on the Home tab. A menu will appear.

• Select Bullets and Numbering from the menu. A dialog box will appear.

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• To Select an Alternate Bullet Style? • To Change the Bullet format?• To Use a Picture as a Bullet?• To Use a Symbol as a Bullet?

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Working with WordArt

• To Apply a WordArt Style:• Select the text you wish to modify.

The Format tab will appear.• Select the Format tab.• Move your cursor over a WordArt

style in the WordArt Styles group to see a live preview of the style on the slide.

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• To Change the Fill Color of a WordArt Style:• Select the text you wish to modify.• Click the Text Fill command in the WordArt Styles group.

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• No Fill: This option will leave the WordArt text without a fill color.

• More Fill Colors: Opens a dialog box of color choices that you can use as a fill color.

• Picture: Opens the Insert Picture dialog box. From here, you can select a picture from your computer to use as the fill background.

• Gradient: Displays a sub menu of various gradient options that changes how the fill color appears.

• Textures: Displays a sub menu of various textures that you can apply to the WordArt text.

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• To Change the Text Outline of a WordArt Style?

• To Apply a Text Effect to a WordArt Style?• To Insert a Shape?• To Change a Shape Style?

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Inserting Charts

• To Insert a Chart:• Select the Insert tab.• Click the Insert Chart command. The Insert Chart

dialog box appears.

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Enter Chart Data• The data that appears in the Excel spreadsheet is placeholder source

data that you will replace with your own information. The Excel source data is used to create the PowerPoint chart.

• To Enter Chart Data:• Select a cell in the Excel spreadsheet.• Enter your data in the cell. If the cell contains placeholder data, the

placeholder data will disappear. As you enter your data, it will appear in the Excel spreadsheet and the PowerPoint chart.

• Move to another cell.• Repeat the above steps until all your data is entered.

Identifying the Parts of a Chart

To Modify Specific Areas of the Chart Layout:• Select the chart.• Select the Layout tab.• Locate the Labels group.

• Other Important Commands on the Layout Tab

Additional Chart Formatting

Inserting Media Clips