Event Title Name

ErasmusCo-ordinators’ Workshop June 2012

AuditSimon Darby

• Programme of visits • Audit requirements • Common Issues• Reminders

Introduction

Programme of visits

Programme of visits

•On the spot checks;

•Desk checks (now complete for 2012);

•Systems/Monitoring visits;

•Follow up.

Audit requiremen

ts

Audit Requirements

students-1

• Eligibility (extract from SRS);

• Signed model agreement (mandatory);

• Standard form (mandatory);

• Learning Agreement/Training Agreement;

• Certificate of arrival, departure or attendance( mandatory - must be independently produced).

Audit requirements Students - 2

•Transcript;

•Final report;

•Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

Audit Requirements

staff-1

• Proof of eligibility (mandatory but letter from HR is sufficient);

• Signed model agreement (mandatory);

• Standard form (mandatory);

• Teaching Agreement/Training Agreement;

• Certificate of attendance( mandatory - must be independently produced).

Audit requirements Staff - 2

•Purpose of visit – to ensure compliance with aims of Erasmus programme;

•Final report;

•Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

Common Issues

Common Issues -1

•Model agreements – lack of;

•Out of date/non standard model agreements;

•Purpose of staff mobility;

•Electronic signatures;

•Errors in calculation of duration.

Common Issues -2

•Backing information to support changes.

•Loss of transcripts;

•No final reports;

•No proof of receipt.

Exceptions

If circumstances make it impossible to follow regulations:

•Contact the Erasmus Help Desk with details as soon as possible

•Keep documentation

•Put comments on your mobility report if appropriate (e.g. for short mobilities; force majeure)

Good practice

A growing number of HEIs now pass their visits with no issues raised!

Good practice

Thank you

Simon.darby@britishcouncil.org

www.britishcouncil.org/erasmus