Post on 29-Mar-2015
Employee Time Keeping
Keeping Accurate Time Using Kronos
DBHDD Employee Training January 2011
Using Time ClocksPunch In using Time Clocks: If you currently turn in a paper timecard, you are a non-exempt employee and will be required to use the Time Clock to punch in and out. Please note, Admin Assistants are Non-exempt and must use the Time Clocks as well.
Punch In using Time STAMP: If you currently turn in a paper time card and you have employees that you supervise, or you are a time keeper, you are a non-exempt employee and will use the Time Stamp. See instructions beginning on page 10.
If you currently do not turn in a paper time card, your are more than likely a Salaried Exempt Employee and will use the option of My Time Card, when you log on to KRONOS. Please see your Manager to enroll in the manager training if you have not already attended a session.
View Schedule
View Timecard
EnterView Accrual
Balances
Enter Punch
View Accrual Balances
Time Off Request
View Messages
Backspace Finger Scan
Menu
Help
Clear
Kronos Time Clock
Using the numeric keypad- enter your Employee ID number.
You should learn your EID number by heart and keep it secure. You are responsible for any action taken using your EID.
Log in to the Time Clock
The terminal beeps three times and displays your name or badge number, followed by a prompt
You will be prompted to record your start time using your “primary finger”
Prompts and other Important Information are displayed on the Screen
Follow The Prompts
Record your start time
Place your primary finger over the sensor
Position the first joint of your finger against the ridge lock
Record Your Start Time
Drop your finger on the sensor.
Hold your finger on the sensor until the terminal beeps and displays a response.
Use the Time Clock to View Information
When you enter your Employee ID number, you will be able to view information (such as your annual leave balance) on the screen. You will also be able to request leave and receive approval or denial of any leave request
you have made.
Leave Requests cannot be made during shift punch in.
Remember to view your “inbox” to check if any leave requests have been approved!
Kronos Blackout Times
6:00 AM – 8:30 AM 2:00 PM – 4:30 PM 10:00 PM – 12:30 AM
The 4500 Terminal is not to be used to: Request leave Check leave balances Check leave request approval/denial Review time card Employees are only authorized to clock in or clock
out during the above times.
Using Time Stamp
Punching in on your computer
Using Time Stamp to record Start Time
Log On to Kronos Does the Time Stamp screen appear?
If yes proceed to next step. If no, from the My Information tab, select Time
Stamp. Click Record Time Stamp. The time recorded by the system will appear. Click Back to Time Stamp page. Log Off of Kronos
Log on to Kronos https://kronos.dbhdd.ga.gov/wfc/logon
Access the Kronos log on page:
Enter your user name and password in the designated boxes.
Click the Log On button or press the Enter key on the keyboard.
No Time Stamp Screen?
If Time Stamp Screen does not appear, from the My Information
tab, select Time Stamp
Time Stamp Page
Time stamp is the entry method that you use to log your time at a PC using the web browser. Time stamping creates punches that identify the time you work.
Time Stamp your Start Time When you arrive to work to start your shift, you
must Time Stamp to record your begin shift time.
Requesting Leave Log on to Kronos using your ID and Password Access My Information > My Actions Select the Time Off Request action From the Request Type drop-down list, select
the pay code Enter the Start Date and the End Date for the
time off request. (Optional) Enter additional information in the
Message field. Click Next. Click Save & Close. Each work day must be
requested
Requesting Leave•Log on to Kronos using your ID and Password•Access My Information > My Actions•Select Time Off Request
You can also Cancel a Request for Leave here
Requesting Leave
View your leave
balances
Be sure to indicate your request: (FLSA,
sick, annual etc.)
Requesting Leave
Remember to Save and Close