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Guide to Keeping

Employee Records

Special Report From: EasySmallBusinessHR.com

How long to keep employee records is a question many managers

and small business owners are asking themselves. Unlike many

other aspects of employment law, however, the answers are fairly

straightforward.

So if you want to find out more about keeping staff records, check

out my Guide to Keeping Employee Records:

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How long do employers keep employee records?

One year, according to Equal Employment Opportunity

Commission (EEOC) requirements. However, if an employee is

involuntarily terminated, then you must retain the records for at

least one year after the termination date.

How long do companies keep records regarding payroll or

benefits?

Keep payroll records for three years, says the EEOC. You must

also keep benefits plans, including pension or insurance plans, on

file for at least one year after the plan has been terminated. The

EEOC also requires written seniority or merit systems to be kept

on file for at least a year after the system is terminated.

When an employee files a complaint, do we start keeping staff

records longer?

When the EEOC notifies an employer that a charge has been filed,

businesses are required to retain all employment or personnel

records related to the issue under investigation.

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Be aware that in addition to keeping employee records for the

person has filed the charge, you’ll also need to retain records for

any other party that may have been aggrieved as well as employees

who hold or seek positions held or sought by affected individuals.

Protect your business by keeping staff records as the law

requires.

How long do employers keep employee records is a smart question

for entrepreneurs and small business managers to ask.

For a complete review of the EEOC’s requirements, visit their

Employee Recordkeeping page. Now is the time to start

developing the HR management policies that will keep your

business out of trouble.

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