Building the Foundation for anEffective Energy Management Program

Energy Conservation:Keep the Change

Definition: The sum of measures planned and carriedout to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained. 

Energy Reduction: Goals that focus on reducing energy consumption

Energy Conservation:Long term goals that focus on minimizing energy consumption over time 

What is Energy Management?

• Increased Global Demands = Higher Sustained Prices– Electricity, Natural Gas, Coal, Oil

• Do NOT have a Baseline

• Aging Buildings and Equipment

• Climactic Effects and Disasters

• No Buy In from Staff

Pain Points

Where Are We?

Where Do We Want To Go?

Black Mountain‐Elev 4,139 

Where Do We Want To Go?

Clingmans Dome‐Elev 6,643 

Reality Check• The combined number of Commercial and Industrial   

Facilities in the USA is over 5 million.

• America’s Commercial and Industrial Facilities spend more than $202.3 billion annually on energy.

• $20 Billion would be saved if Commercial and Industrial Buildings improved by just 10 percent.

(Source: Energy Star) 

Awareness alone can get you up to 10% in savings. 

SCHOOLDUDE 8

It Can Be Done• Energy Star rated buildings use 35 percent less energy and 

generate 35 percent fewer Greenhouse gas emissions compared to average buildings.

• Buildings that have earned the Energy Star cost 50 centsless per square foot to operate. 

(Source: Energy Star) 

It Starts with the Bills and it Ends with the Bills!

SCHOOLDUDE 10

Return On InvestmentDistrict with 5,000 Students

Total Utility Cost: $1.2 Million

Total Square Footage: 956,000

Average Utility Costs for the District: $1.25 per Square Foot

Energy Star says Awareness can save 10%= 12 cents per Square Foot

$.12 x 956,000 square feet = $114,720 Approximate Savings

Also could be Experienced:

‐More Efficient Buildings‐ Longer Lasting Equipment‐More Satisfied Occupants

Which is more efficient?

Building A Building B

11 KWH per Square Foot 32 KWH per Square Foot

No Cost/Low Cost

Ken Wertz‐City of SharonIncentive Programs

Nick Thornton‐Wayne WestlandI‐Save Program/Walks his Buildings

Clark Wyatt and Sandra McPeters, Buncombe County SchoolsEnergy Star Ratings for over 30 Schools

Projects that Cost

Peggy Graham‐Irvine USDSolar Generation/Conservation Initiatives

Tristan Aley‐Newport‐Mesa SDLighting Retrofits/Conservation Initiatives

Case Studies

Ken Wertz

Nick Thornton

Energy Manager Responsibilities

Create EnergyPlan and Policy

Chair EnergyCommittee

Generate/Update/

ImplementMaster Plan

CreateProgram

For IndividualFacilities

Produce and/orSupervise AnnualAudits

Help CreatePreventive

MaintenanceProgram

Help BalanceEfficiency and

Safety[e.g., IAQ]

Help CreateEfficient

Construction

Institute andOversee

Commissioning

Prepare BothAnnual and

Project Budgets

Serve as UtilityNegotiationsCoordinator

Establish Energy

EfficiencyRewards

Find Technicaland FinancialResources

[Grants/Rebates]

CreateEvaluation

and ReportingProcedures

StandardizeSavings andVerificationProcedures

Inform and Discuss –

Communicate

Source: Texas Energy Managers Association

Create EnergyPlan and Policy

Chair EnergyCommittee

Generate/Update/

ImplementMaster Plan

CreateProgram

For IndividualFacilities

Produce and/orSupervise AnnualAudits

Help CreatePreventive

MaintenanceProgram

Help BalanceEfficiency and

Safety[e.g., IAQ]

Help CreateEfficient

Construction

Institute andOversee

Commissioning

Prepare BothAnnual and

Project Budgets

Serve as UtilityNegotiationsCoordinator

Establish Energy

EfficiencyRewards

Find Technicaland FinancialResources

[Grants/Rebates]

CreateEvaluation

and ReportingProcedures

StandardizeSavings andVerificationProcedures

Inform and Discuss –

Communicate

Source: Texas Energy Managers Association

Energy Manager Responsibilities

SCHOOLDUDE 16

What are your Challenges?

Time

Money People to See it Through

OVERWHELMED!?!?

Energy Management PlanTop 5 Places to Start

• Gather Utility Bills

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Startchanging Behaviors

• Create Evaluation and Reporting Procedures

• Enter and Track Billing Data

• Bill Review[Error Checking‐Missing Bills‐Cost and Use Spikes]

• Keep Bills Available???

Gather Utility Bills MISSING

HAVE YOU SEEN THIS BILL?Electric Bill

Age: 6 Months   Shape: 8 x 11 in   Weight: 2 Oz

PLEASE – INFORMATION NEEDED

Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling.

If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555‐5555

“You don’t know what you don’t know…”

What do the Bills Tell You?

• What I am spending and using

• Helps me establish a baseline

• Understand my high and low performing buildings

Gather Utility Bills

Creating a Viable Energy Policy

An Energy Policy is a great step to being effective.

POLICY

REALAUTHORITY

EFFECTIVEPROGRAM

What the Energy Policy States• Rising Utility and Maintenance Costs are a concern.

• A trained employee is needed to manageenergy‐related issues.

• The Administration is authorizing theEnergy Manager position.

• Certain energy management goals will be obtained.

• A plan will be prepared and implemented.

• Incentive and reward ideas will be considered

Sample Energy Management Policy

• Each Building is Different• Individualized Energy Plan• Start with a friendly Building

Building Policies

Annual Energy Audits

Knowing what you have and the condition it is in is essential to saving energy.

• Inventory Equipment

• Develop records of problem areas

• Record changes inbuilding use.

• Refine list of neededprojects.

What are the Catalysts?Preventive 

Maintenance

Facility Use

Human BehaviorTechnology

Utility Contracts

What should you be doing???

• Develop relationships with facilities and building staff• Maintaining Equipment essential to your Buildings   through a routine PM program

• Establish an Energy Master Plan for replacing inefficient  equipment

• Implement Technology that ensures more efficient use of  energy

Facility Director

• # of Reactive Energy Equipment WOs

• # Climate Control WOs

• # PM Energy Equipment WOs

• Technical Issues

Energy Manager

• Monthly Energy Cost and Use Trends per Building

• Monthly Energy Cost and Use Trends by Utility

• Energy Action Plan

Working as a Team

[Motivation] – Low Cost• Involve building occupants

• Make decision makers aware

• Train staff

• Reward

• Provide information

Changing Human Behaviors

The Winds of ChangePower of the People!

• Sustainability Council:Made up of faculty, staff, and students from different departments.

• Internal Energy Competitions

• Challenge other schools or even different districts in the same area.

• Leverage the community by working with differentgroups to use energy more efficiently.

Awards, Awards, Awards!!!

Incentives Make a Difference

Free T-Shirts

Pizza Party

Coupons

Publicity in theSchoolNewspaper or Magazine

Movie Tickets or Priority Seating at Athletic Event

Education and Awareness:This is How We Do It!

‘Two‐pronged’ approach•Tresine Logsdon: 

•Teaching background•E=USE2 & other curriculum, student energy teams

•Britney Thompson: •Engineering background•Energy monitoring, data analysis, other technical areas

Fayette County Public Schools, Lexington KY•40,000 students•6,200 employees•59 schools + support buildings

Successes in Energy ManagementTwo‐year energy savings & avoided costs: $2,168,777

FY2009 Average

EUI

FY2012 Average

EUIChange in

EUISchools Only 81.96 65.57 -19.99%Schools, Athletic, Support 82.54 69.17 -16.20%

Fayette County Public Schools Energy Utilization Index – Ranking by Change

Building2009 EUI

(KBTU/ft2)2012 EUI

(KBTU/ft2) ChangeRosa Parks Elementary 88.99 51.27 -42.39%Henry Clay High 130.63 88.33 -32.38%Eastside Tech 84.40 57.66 -31.68%Tates Creek High¹ 113.43 80.97 -28.61%Lafayette High¹ 122.58 93.26 -23.92%Johnson Elementary 72.10 57.66 -20.03%Northern Elementary 103.46 83.13 -19.65%Jessie M. Clark Middle 66.18 53.79 -18.73%Picadome Elementary 79.79 64.91 -18.65%Beaumont Middle 90.67 74.35 -18.00%

FY12 Utility CostsElectricity: $6,700,000 Natural Gas: $780,000

Education Leads to Understanding Sustainability, Energy & the EnvironmentStudent‐driven, Core Content‐based 8‐step program

Step 1: Form an E=USE2 TeamStep 2: Energy Assessment (Secret Energy Audit, Plug Load Survey, Light Level Survey, KGHS Energy Inventory)Step 3: Awareness & Education (Light switch/exterior door stickers, posters, video, patrol Post-Its)Step 4: Design/Implement Sustainability School Improvement Project; KAW Excellence in Water Education Award;

LiveGreen Lexington GamesStep 5: STEM and our Environment (UK College of Education)Step 6: KY NEED Youth Awards for Energy Achievement programStep 7: Summary & Wrap Up: School Energy & Sustainability PlanStep 8: Recognition and Reward ($$$)

Sustainability Not just energy, but everything ‘sustainable’ or ‘green’ including

•School Gardens•Design & Renovation 101•Pilot High School Bio‐fuels lab•Indoor & Outdoor Air Quality •Bluegrass Youth Sustainability Council

Sustainability Council developed Sustainability Plan in 2011 with four main goals:

•Strive to be toxins free•Use natural resources responsibly•Create indoor and outdoor green and healthy spaces•Teach, Learn, Engage, and Celebrate

Awareness & Communication•Student energy team patrols•Student produced videos & announcements•Monthly Energy Reports•Faculty Meeting & Staff Presentations•Bi‐annual board reports•Local Ch. 13 Quarterly It’s About Sustainability Program•Online: Sustainability.FCPS.net•Twitter: @EnergyFCPS•Branding program with logo

Monthly Energy Reports

Awards & Incentives

Preventive Maintenance

•Possibly the most under‐rated aspect of any energy management program.

•Where proper Preventive Maintenance (PM) exists,  the lowest energy costs/sf are normally discovered

•With a PM program, maintenance costs morethan Administrators wanted to spend that year, but less than they expected to spend that decade.

•HVAC•Replace Air Filters and Belts•Clean Coils•Check and calibrate thermostats/ sensors

Preventive and Proactive Maintenance Measures

Refrigeration• Checking temperatures and regulating on  refrigerators and freezers

• Inspecting compressors and related components

Building Envelope• Re‐caulk all open cracks of exterior

• Check all outside doors for weather seals.

• Limit/restrict usage of outside doors where safely possible.

• Do not open windows or doors for ventilation ‐ adjust the system.

Preventive and Proactive Maintenance Measures

Electrical• Inspect Lighting and ballasts• Install and check operation of room occupancy sensors

• Turn off computers, printers and copiers at the end of each day

• Turn off classroom lights after special events and after cleaning

• Removal or payback concerning personal appliances

Preventive and Proactive Maintenance Measures

Energy Master Planning

Primary Purpose of an EMP:

To prepare a concise, well‐thought‐out plan for the systematic replacement of the facility’s primary energy consuming equipment.

Typically:

Equipment replacement projects occur as a result of equipment failure.

The Necessary Evil

Emergency equipment replacement projects occur as a result of planning failure.

Energy Master Planning

The typical return on investment for energy efficient projects:

HVAC Renovation = 5‐7 YearsLighting and Controls = 3‐5 Years*Retro‐Commissioning = 1 YearOperations Changes = 6 Months

*Commissioning for Existing Buildings (sometimes referred to as retro‐commissioning) is a systematic process for investigating, analyzing, and optimizing the performance of building systems by improving their operation and maintenance to ensure their continued performance over time. This process helps make the building systems perform interactively to meet the owner’s current facility requirements.

The Necessary Evil

Use by BuildingReport

Bill Entry

Reporting & Benchmarking‐Evaluation

Utility Management Software allows you to organize, track, and analyze your Energy bill data.

You can see how much you are using per square foot and compare buildings side by side

Making it Easier

Continuous CommunicationRegular Communication at all levels is necessary to create the best possible energy program.

•Visible: It must be seen.• If people don’t see it, it isn’t important.

• Relevant: It must meet a need.• Support comes from those who know the WHY.

• Responsive: It must support, not hinder.• They work with you when you work with them.

Education‐Newsletters!

Education‐Not Just Your Website…Social Media!

Tools and Resources

Appliance Calculator

Looking for Other Savings Opportunities

“You don’t get anything unless 

you ask!”

• Understand billing structure, evaluate rates, and negotiate with utility companies  when applicable.

• Research Rebates and Incentives with Federal, State, Local Government, and Utility Providers.

http://www.dsireusa.org/

Educational Resourcesfor Energy Conservation

http://www.energystar.gov/index.cfm?c=k12_schools.bus_schoolsk12

http://www.standardcarbon.com/

http://www.usgbc.org/DisplayPage.aspx?CMSPageID=1988

http://www.ashrae.org/

http://www.seco.cpa.state.tx.us/

Educational Resourcesfor Energy Conservation

Educational Resourcesfor Energy Conservation in Kentucky

http://energy.ky.gov/efficiency/Pages/default.aspx

Educational Resourcesfor Energy Conservation in Tennessee

http://www.tn.gov/ecd/CD_office_energy_division.shtml

Educational Resourcesfor Energy Conservation

www.schooldude.com/resources

SchoolDude Resources Available

http://www.k12masters.com/resources/energy‐management/

Newport‐Mesa Facility Support Services Newsletter• http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/79272487

11601275121.pdf

National Clearinghouse for Educational Facilities ‐‐• www.edfacilities.com

ENERGY STAR ‐‐• www.energystar.gov/index.cfm?c=guidelines.guidelines_index

Fayette County Public Schools Energy Website• http://www.sustainability.fcps.net/energy‐data/schooldude

The Texas Energy Managers Association (TEMA)• http://www.texasema.org/

Association of South Carolina Energy Managers (ASCEM)• http://www.energy.sc.gov/index.aspx?m=14

Santa Fe Public Schools Newsletter• http://www.k12masters.com/wp‐content/uploads/downloads/2012/01/Example‐

Energy‐Conservation‐Newsletter‐1‐12‐12.pdf

Additional Resources

Tyingit all

Together

Motivation

Validation

Evaluation

Education

Action Plan1. Review Existing Energy Management Plan or Create New one

2. Begin Fostering Relationship with Facility Manager and Building Staff

3. Walk through Buildings and conduct a preliminary energy audit

4. Collect Utility Bills and start tracking them to establish a baseline

5. Create Evaluation and Reporting Procedures

• Find out Cost and Usage –Starts with Bills and Ends with BIlls•Track Data

• Track Historical Data to get a Benchmark• Check for billing errors in current bills• Address Human Behaviors and modify them• Look for Savings Opportunities

•Implement an  Effective Energy Management Program that focuses on  changing behaviors, leverage technology, and focus on Preventive  Maintenance to reduce energy usage.

Bronze

Silver

Gold

Best Practices: An Olympic Approach

SchoolDude.com Client ServicesLifetime Training and Support! 

Office: 877‐883‐8337Email: support@schooldude.com

Questions? Contact Us!