Eastern Washington Affiliate

Grant Applicant Workshop

Cindy Fitzgerald, PhD

E’lise Balogh, B.S.

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Eastern Washington Affiliate

Agenda: Eastern Washington Affiliate

• Susan G. Komen vision, mission, history

• E. WA Affiliate funding opportunities

• 2011 & 2015 Community Profile

• 2016-2017 Grant Priorities

• 2016-2017 Community Grants RFA

• Komen Grants eManagement System (GeMS)

Eastern Washington Affiliate

Workshop Goals

1. Familiarize applicants with the vision, mission, and

strategies of Susan G. Komen

2. Inform potential applicants about funding

opportunities

3. Provide key guidelines for preparing a competitive

proposal

4. Introduction to Komen Grants eManagement System

Eastern Washington Affiliate

Vision

A World Without Breast Cancer

PromiseThe Susan G. Komen promise is to save lives and end

breast cancer forever by empowering people, ensuring

quality care for all and energizing science to find the

cures.

Eastern Washington Affiliate

Community Profile: Demographics

< 1 million people, 14%

of WA state

• Largely rural

• Mostly white,

non-Hispanic

We serve 14 Counties

Eastern Washington Affiliate

Breast Cancer Stats

•WA state, 3rd highest incidence in US

•WA state, 35th in mortality rate

•E. WA counties in general have lower

screening rate for breast cancer,

especially in rural counties

•E. WA female breast CA more likely to be

detected at advanced stage

Eastern Washington Affiliate

Community Profile: Priority Areas

•Priority counties:–Asotin–Benton–Okanogan/Ferry–Spokane–Stevens

Eastern Washington Affiliate

Reason for High Priority

High rates of:•medically underserved groups • late stage breast cancer diagnosis•breast cancer-related deaths

Eastern Washington Affiliate

Funding Priorities

• Address reductions in barriers to care for those who

are medically underserved, have difficulty gaining

access to services and care, or who may not pursue

necessary follow-up services, especially those who

reside in Asotin, Benton, Spokane, or Stevens

County and/or the Colville Region defined as

Okanogan or Ferry Counties.

Eastern Washington Affiliate

• Request funding for the provision of effective strategies for

identifying and providing direct care services to women

who have not received mammography services within the

most recent two years, especially those who are age 50 or

older and who are:– U.S. military veterans– Native American/American Indian– Hispanic/Latina– Recent immigrants– Rural-dwelling

Eastern Washington Affiliate

• Propose innovative approaches to reduce health

disparities along each step of the care continuum by

helping individuals, families, and caregivers navigate

the health care system following diagnosis of breast

pathology.

• Emphasize the provision of support, including but not

limited to transportation, nutrition, psychosocial

support, and complementary therapies, for those

individuals diagnosed with breast cancer.

Eastern Washington Affiliate

• Demonstrate promise in addressing the care

of those with late stage breast cancer

diagnosis and breast cancer-related

complications including end-of-life care.

Eastern Washington Affiliate

• Maximum $20,000 total grant

• Maximum $5000 for equipment

• Sufficient progress toward goals and

expenditures during first 6 months of grant

prior to disbursement 2nd half of grant

Eastern Washington Affiliate

Important Dates

Grant Writing Workshop Nov. 12, 2015, 9-10:30 a.m.

OR

Dec. 1, 2015, 3-4:30 p.m.

Application Deadline Jan. 15, 2016, 3:00 p.m. Pacific Time

Award Notification March 25, 2016

Award Period April 1, 2016 – March 31, 2017

Grantee Reception May 18, 2015

Eastern Washington Affiliate

Eligibility

• Tax exempt organization

• No issues with fraud/financial impropriety

• All past and current Komen-funded grants

and awards are up to date and in compliance

with Komen requirements

• Be located in or providing services in one or

more of the 14 Affiliate counties

Eastern Washington Affiliate

Submission Process Due January 15, 2016

Components include:• Statement of need

• Program Design

• Organization capacity

• Monitoring and Evaluation

• Collaboration &

Acknowledgement

• Sustainability

Attachments include:•Key personnel (resume or CV)

•Proof of Tax-Exempt Status

•Letters of support or

memoranda of understanding

from proposed collaborators

•Monitoring and Evaluation

forms, surveys, logic models

etc.

Eastern Washington Affiliate

Project Narrative

• Some sections increased limits to 5,000 characters

other sections limited to 1,000 or 300 characters.

This includes punctuation and spaces.

• Refer to RFA for descriptors of content to include in

each section

Eastern Washington Affiliate

Budget

• Salaries and fringe benefits for staff working on the

program: limited to specific time on grant activities

• Consultant fees: allowable within reason

• Meeting Costs

• Supplies

• Travel

• Indirect costs, not to exceed 10% total budget

• Maximum $5000 equipment, breast health only use

Eastern Washington Affiliate

Funds may not be used for the following purposes:

• Medical or scientific research (costs associated with

program evaluation are allowed)

• Media projects (film, radio, web sites, public service

announcements, etc.)

• Construction or renovation of facilities

• Capital campaigns or equipment

• Monthly breast self-examination

• And others-refer to RFA

Eastern Washington Affiliate

Selection Criteria

• Statement of Need

• Program Design (20%)

• Impact (20%)

• Organization Capacity(20%)

• Monitoring and Evaluation (20%)

• Collaboration & Acknowledgement (10%)

• Sustainability (10%)

Eastern Washington Affiliate

Additional Consideration:

Compliance Check—organization in good standing

• Prior grantees: – Timeliness of reports– Met goals & objectives– Rescinded funding or termination of contract

Eastern Washington Affiliate

Deadline: Jan. 15, 2016--3:00 p.m.

Eastern Washington Affiliate

Planning the Proposal

• Read everything!

• Consider the funding priorities carefully.

• Discuss ideas with decision-makers in your

organization.

• Explore opportunities for collaboration.

• Prepare proposal together.

Eastern Washington Affiliate

Grant Writing Tips

• Begin early and submit early!

• Seek consultation as needed

• Call the office-509-315-5940

• Demonstrate need and fit with priorities

• Provide unique identifiers for goals & objectives

instead of numbers

Eastern Washington Affiliate

More Tips

• Write sections separately using a word processing

program (e.g., Microsoft Word) and save after

checking character length and spelling

• Have your grant reviewed by someone who is not

involved in writing it with you

• Cut & paste into GeMS

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Eastern Washington Affiliate

New requirements and tips

• Many specific insurance requirements– see RFA page 5– Examples: Including naming of Additional

Insureds, limits not less than, liability and workers comp

• Komen acknowledgement—is required and part of

grant score

• If awarded grant, review your application to be sure

implementation is consistent with proposal

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Eastern Washington Affiliate

Qualitative Report-Guidelines

• Grantmaking priorities were selected based on data

from the Komen Eastern Washington Affiliate

Qualitative Data Report, 2015, which can be found on

our website at:

http://komeneasternwashington.org/grants/applying-for-community-grants/funding-priorities-2/

(Click on “EWA Qualitative Data Report”). This report

highlighted needs for improved breast health services

across the Affiliate’s 14 counties but especially those

noted below.

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Eastern Washington Affiliate

Based on this report, funding priority will be given to applications for programs that are presented in SMART Goals format (that is, described as Specific, Measurable, Attainable, Realistic and Timely

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Eastern Washington Affiliate

Budget & Expenses

• Projects become reality because the central

idea is sold, not because the proposal is

cheap!

• Be realistic! Ask for what you need, but be

cognizant of good fiscal stewardship.

• Don’t over-promise; be sure you can

implement what you propose

Eastern Washington Affiliate

Helpful Hints Reiterated

• Read the RFA carefully — follow ALL directions.• Be innovative, realistic, specific.• Write clearly, use active rather than passive voice.• Avoid jargon or acronyms.• Allow plenty of time; complete submission at least a day

before deadline.

Eastern Washington Affiliate

Why Online Grants

Provide one central location for all Komen applicants and grantees to complete all tasks associated with the Komen grant process.

Assist grantees in evaluating their project. Provide the Affiliate more time to build relationships

with applicants and grantees. Provides standardized database for affiliate and for

Komen International

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GeMS Web Address

https://affiliategrants.komen.org

Eastern Washington Affiliate

Registration

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Eastern Washington Affiliate

User Roles

• The Project Director must be the first individual at your organization to register.

• The Authorized Signer must register and be validated/approved prior to the creation of the organization’s first application.

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Eastern Washington Affiliate

Project Director

The role of Project Director should be assigned to the

individual at your organization that will serve as the project’s

lead contact. This individual is responsible for validating all

new users when they register for the system under their

organization. This individual will have the highest level of

access in the system and will be responsible for overseeing

all of the administrative functions available such as

application creation and completion.

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Eastern Washington Affiliate

Authorized Signer

The role of Authorized Signer should be assigned to the

individual at your organization that has the authority to sign

legal documents on behalf of the organization. This

individual is responsible for reviewing and electronically

signing the application before submission as well as the

grant contract and reports if the organization is awarded

funds.

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Eastern Washington Affiliate

Writer

The role of writer should be assigned to any individual that

needs access to an organization’s application process to

help complete the application but does not have the

authority to complete the submission process. This

individual cannot change the status of an application and

will not have administrative function availability.

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Eastern Washington Affiliate

Viewer

The role of viewer should be assigned to any individual at your

organization that needs access to view the organization’s

information but does not need the functionality to save, add,

edit, or change anything within the organization’s

information.

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Eastern Washington Affiliate

Registration

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Eastern Washington Affiliate

Username & Password Rules

Username:

• All letters and numbers

• Minimum 5 characters, maximum 20 characters

Password:

• All letters and numbers

• Minimum 7 characters, maximum 20 characters

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Eastern Washington Affiliate

Registration

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Eastern Washington Affiliate

Registration

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Eastern Washington Affiliate

Registration

• After you save your contact and organization information, your account must be approved by Headquarters before you have access to the system.

• You will receive two email communications as part of the registrations process:• Registration Submitted• Access Granted

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Eastern Washington Affiliate

User Approval

• Project Directors will be approved/validated by an Affiliate representative.

• All other users will be approved/validated by the organization’s Project Director.

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User Homepage

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Application Initiation

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• From the User Homepage, click the “View Opportunities” button.

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Application Initiation

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• For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant.

• Click the “Apply Now” button to continue to initiate a new application.

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Application Initiation

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• A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.

Eastern Washington Affiliate

Application Menu

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Application Pages

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Application Pages

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• Important Reminders:• Always select the Save button before leaving

a page.• Utilize the navigation links at the bottom of the

page.• Always refer to the RFA while completing the

application.

Eastern Washington Affiliate

Application Submission

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• Project Director must change the status of the application to “Authorized Signature Required”.

• Authorized Signer must finalize the submission by reviewing the application and changing the status to “Application Submitted”.

Eastern Washington Affiliate

Application Submission

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• Click on “Open My Tasks”.

• Select the grant you would like to submit from your task list.

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Application Submission

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Click on “View Status Options” to review the available statuses for the application.

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Application Submission

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Click “Apply Status” under the appropriate status.

Question and Answer

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Eastern Washington Affiliate

Good Luck!

Cindy Fitzgerald, Grants Chairperson

509-324-7279

grants@komeneasternwashington.org

E’lise Balogh, Mission Coordinator

509-315-5940

elise@komeneasternwashington.org