E-Mail

Advantages Convenience Speed Inexpensive Saves on natural resources Reliable Not limited to text

E-Mail

Disadvantages Not all have access to e-mail Overload Junk mail Lack of Privacy Encourages poor writing

Responding to Email

It’s too easy to quickly send an email before thinking clearly about what you have written.At times it’s best to wait a few days.You don’t have to respond to every email.Keep track of how much time you spend on email.

Keep in mind different forms of writing

FormalInformalDevelop more than one voice

Terms

Userid (user name or account name)Passwords Greater than 5 characters long Contain non-alphabetical symbols (%

$#) Contain numbers Possess uppercase and lowercase

letters.

E-mail Addresses

Username@hostname.subdomain.domain Username – identifies the individual Hostname.subdomain.domain – location

of individual’s mailbox

Compare E-Mail addresses with mailing addresses

John Doe101 E. 13th

Franklin, ND 50022USA

Note: The address becomes more general from top to bottom

Compare E-Mail addresses with mailing addresses

John.Doe@marketing.Landsend.com.uk UK – United Kingdom (Country-top-

level domain) Com – commercial (Generic-top-level

domain)

Note: The address becomes more general from left to right.

Domain Names

com – commercial businessedu – educational institutiongov – U.S. governmentint – international entitymil -- U.S. militarynet -- networking organizationorg -- non-profit organization

Country-Level Top Domain Names

UK - United KingdomJP - JapanEtc. -- see text.

E-mail Aliases

A name that’s easy to remember that is associated with an email address.Enter Ann in place of Ann.miller@unl.eduEach mailer is different but you’ll use features such as, “address book” or “nickname”.

Components of an E-Mail message

From: From whom the message was sentTo: To whom the message was

sent

Send to more than one person by separating the addresses by commas

Components of an E-Mail message

Subject: What the message is aboutShort and to the point.

Cc: Carbon copy to another userThis address shows up in the

message

Bcc: Blind carbon copy to another user

This address does not show up in the message

Components of an E-Mail message

Date: shows time sent Ex. Tue. 29 May 2001 1:00:40 - 0300

(EST) was sent 4:00:40 GMT

GMT – Greenwich Mean Time Greenwich England – where standard

time is kept.

Netiquette

Formal vs. InformalEmoticons -- :-) ;-)Capital letters = SHOUTING

Flame

Nasty response

Features

Forward – forward the message on to another address.Reply – reply to sender onlyReply to all – reply to every address listed on the “to:” line.Attach – append a file to a message

More Terms

Mailer- software that enables you to compose & read e-mail. Also referred to as: Mail program, mail

application, mail client

Mail Server – computer used to receive, store and deliver e-mail.Mailboxes – disk file that is formatted to hold e-mail and information about the emails Uniquely identified by your userid

E-Mail: Acronyms

POP (Store and Forward) Post Office Protocol Users rely on POP in order to retrieve

their e-mail from a remote location. Protocol - set of rules that computers

use for communicating with one another.

E-Mail: Acronyms (continued) Types of Protocol

SMTP – Simple Mail Transfer Protocol E-mail is stored on the server, but then

forwarded on to a local disk (PC). Disk storage on a server is referred to

as the “mail spool”. Store (on the mail spool) and Forward

(to the users computer). Store & Forward

E-Mail: Acronyms (continued) Types of Protocol

IMAP – Interactive Mail Access Protocol E-mail is left on the server

Ex: Hotmail

E-Mail: Acronyms (continued)

MIME – Multipurpose Internet Mail Exchange

If the mailers doing the sending and receiving are both MIME-compliant, you can send files instead of just plain text.