E-Mail Advantages Convenience Speed Inexpensive Saves on natural resources Reliable Not limited to...
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Advantages Convenience Speed Inexpensive Saves on natural resources Reliable Not limited to text
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Disadvantages Not all have access to e-mail Overload Junk mail Lack of Privacy Encourages poor writing
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Responding to Email
It’s too easy to quickly send an email before thinking clearly about what you have written.At times it’s best to wait a few days.You don’t have to respond to every email.Keep track of how much time you spend on email.
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Keep in mind different forms of writing
FormalInformalDevelop more than one voice
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Terms
Userid (user name or account name)Passwords Greater than 5 characters long Contain non-alphabetical symbols (%
$#) Contain numbers Possess uppercase and lowercase
letters.
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E-mail Addresses
[email protected] Username – identifies the individual Hostname.subdomain.domain – location
of individual’s mailbox
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Compare E-Mail addresses with mailing addresses
John Doe101 E. 13th
Franklin, ND 50022USA
Note: The address becomes more general from top to bottom
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Compare E-Mail addresses with mailing addresses
[email protected] UK – United Kingdom (Country-top-
level domain) Com – commercial (Generic-top-level
domain)
Note: The address becomes more general from left to right.
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Domain Names
com – commercial businessedu – educational institutiongov – U.S. governmentint – international entitymil -- U.S. militarynet -- networking organizationorg -- non-profit organization
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Country-Level Top Domain Names
UK - United KingdomJP - JapanEtc. -- see text.
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E-mail Aliases
A name that’s easy to remember that is associated with an email address.Enter Ann in place of [email protected] mailer is different but you’ll use features such as, “address book” or “nickname”.
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Components of an E-Mail message
From: From whom the message was sentTo: To whom the message was
sent
Send to more than one person by separating the addresses by commas
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Components of an E-Mail message
Subject: What the message is aboutShort and to the point.
Cc: Carbon copy to another userThis address shows up in the
message
Bcc: Blind carbon copy to another user
This address does not show up in the message
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Components of an E-Mail message
Date: shows time sent Ex. Tue. 29 May 2001 1:00:40 - 0300
(EST) was sent 4:00:40 GMT
GMT – Greenwich Mean Time Greenwich England – where standard
time is kept.
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Netiquette
Formal vs. InformalEmoticons -- :-) ;-)Capital letters = SHOUTING
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Flame
Nasty response
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Features
Forward – forward the message on to another address.Reply – reply to sender onlyReply to all – reply to every address listed on the “to:” line.Attach – append a file to a message
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More Terms
Mailer- software that enables you to compose & read e-mail. Also referred to as: Mail program, mail
application, mail client
Mail Server – computer used to receive, store and deliver e-mail.Mailboxes – disk file that is formatted to hold e-mail and information about the emails Uniquely identified by your userid
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E-Mail: Acronyms
POP (Store and Forward) Post Office Protocol Users rely on POP in order to retrieve
their e-mail from a remote location. Protocol - set of rules that computers
use for communicating with one another.
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E-Mail: Acronyms (continued) Types of Protocol
SMTP – Simple Mail Transfer Protocol E-mail is stored on the server, but then
forwarded on to a local disk (PC). Disk storage on a server is referred to
as the “mail spool”. Store (on the mail spool) and Forward
(to the users computer). Store & Forward
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E-Mail: Acronyms (continued) Types of Protocol
IMAP – Interactive Mail Access Protocol E-mail is left on the server
Ex: Hotmail
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E-Mail: Acronyms (continued)
MIME – Multipurpose Internet Mail Exchange
If the mailers doing the sending and receiving are both MIME-compliant, you can send files instead of just plain text.