Document Imaging @ Dickinson College

presented by

Terry Beard, Application Developer

Deb Bolen, Associate Registrar

Pennsylvania Banner Users Group 2009

General Announcements• Please turn off all cell phones/pagers• If you must leave the session early, please

do so as discreetly as possible• Please avoid side conversations during the

session.• Please feel free to ask questions at any

time during the session or hold your questions to the end.

Thank you for your cooperation!

About Dickinson College• Traditional four year liberal arts college

offering Bachelor of Arts and Bachelor of Science degrees

• About 2400 students• Converted to Banner 7.x in 2006• Upgraded to Banner 8.2 in November

2009• NolijWeb – document imaging software

Background• NolijWeb Implementations

• 2004: Admissions Office• 2007: Registrar’s Office• 2008: Human Resources• Career Center and Advising

• Custom Applications• CLIQ: Student Profile• DC_SCAN

Admissions Office • Nolij Implementation

• Installed on MS SQL Server platform• Three scanning stations using

DC_SCAN• Processes tied to Recruitment Plus• NolijAssist

Scanning Process using DC_SCAN

• Custom Visual Basic Application• Prepare documents with coversheets• Scan documents in batch

• multiple students• multiple document types

• Review documents• Process documents to Nolij

DC_SCAN

Registrar’s Office • Nolij Implementation

• Installed on Oracle platform• Batch Scanning on Sharp AR series

copier & Canon high-speed scanner• DC_SCAN• Automated import from Admissions• Instant availability to Student Profile

Registrar’s Office • Nolij Implementation

• Fall 2007 incoming students – no paper files

• Notified advisors in Summer 2007• Current student paper files:

• Approximately 1150 files• Began scanning Fall 2007• Completed Fall 2008

Student Profile• Comprehensive view of a student’s academic

information – real-time• Includes data retrievable by some in Self-Service,

but requires accessing several screens• Expands access to users who don’t have Banner-

defined role, i.e. advisor• Look up by Banner ID, user name, student name• Can be printed to PDF• Reduces staff training and administrative

maintenance

Student Profile Details• Demographic information with photo from ID

system• General student and curriculum information• Comments• Honors• Holds• Awards• Current Schedule• Classes taken including transfer courses• Grades – additional access required• Document Addendum – additional access required

.10+ INB forms – SPAIDEN, SGASTDN, SGAADVR, etc.6+ SSB forms

Student Profile Example

Document Addendum

TIFs and PDFs are displayed as PDFsAll other formats are handled by the PC (.doc,

email)Only certain users can see certain documentsGeneral users have no access to documents

Advising Office & Registrar’s Office use NolijWeb to access all student files

Documents are pulled from file share; not directly available from the web

Moving Forward

No current means for advisors to add notes to student’s file

Currently working on a project to access course information files through NolijWeb

Migrate CLIQ application to Adobe Flex environment

Questions & Answers