District / Club Online Membership Database Extension

(MDE) & Directory

Martin BrocklebankMartin Brocklebank

District 1080 has its own searchable membership database

It is NOT linked to the RIGDand therefore Club Secretaries continue to update it as normal

NOT RI Global Database

Can edit own data Clubs can add / edit officers Data is always up to date

(as long as your details are correct)

No need to notify District Responsible for your own and club data Can produce printed information in many

formats Generic email addresses for club officers

Benefit to Clubs, Members & Officers

So how do you do it ….Only a summary!

IMPORTANTIMPORTANTIf you have your own Club website

you still need to maintain this database

~~~~~~~~~~~~~~~~~You do not have to use the Website RIBItemplate

The data is provided for the benefit of ALL members and officers

It enables visitors to the District Website to

find your Club

CLUB ADMIN ACCESSThis is NOT an Officer Role but a level of access given to the member(s) who will

maintain the system ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

~A club can have as many designated with this access level as they wish

However it is recommended: A minimum of two and max of four (depending upon whether using the RIBIt)

These members are responsible for maintaining the systemOne of these should be the Secretary

There are only a few things

to maintain The Meeting Details The Officer Details The Member Details A link to your own website if you

have onethis diverts any visitors to your website from District

add committees and past presidents

login in to rotary1080.org and the members page is accessed (Green)

click the “Search & Directories" link

search for something

look at the results

choose a report you want (next to "go") and see what you can get

Simple “how to” Summary

Log on to your

“club members login”

at www.rotary1080.org

Find username and password

Club Members Area

Search Input Screen

Search Input ResultsSearch Input Results

Report / Directory OptionReport / Directory Option

Print directory

Print directory

It is only as good as the data you put in

All Members can use it - if they wish

Log in difficulty may initially occur

Email:webmaster@rotary1080.org.uk please help by keeping your club up to

date

Caveat

Easy access for club members Search for any combination of criteria Refine results Create reports for directories, name

badges, lists, event listings, emails etc Send email to results search Create file for local or external printer

1080 online membership database

Thank you for listening ~ Please help to keep your data up to date

Martin Brocklebank

Designated Club Admin Access NOT part of RI Global Database Have a greater level of access – Club Admin

Page Can Add | Amend | Remove records Basis for ALL Directories and Reports Only as good as the information entered

~~ KEEP IT UP TO DATE ~~

Club Admin Process

Members individual records Meeting venue. Time and location Officer Records Committee Records

MDE Simple Steps GuideAvailable to download at www.rotary1080.org

Click on Marketing menu and choose “membership database”

Up to Date …

www.rotary1080.org.uk

Live Demonstration

We have a poor Wi-Fi in this Hotel so I will have to go through this manually

~~~~~~~~~~~~~~~~~~~~~~~~~Here goes ………………………login in

Click “club admin” on the top menu Red Page

Failed to connect

Club Admin Home Page - RED

Update Meeting Details

Club Feedback & Information

1 - Edit - Club Officers (choose year)

2 - Available Officer Posts & “New” Office

3 - Add Officers for 2013_14

Setting up - Club Committees

Add Committee Members (select year)

1 – edit existing Club Members

Edit and update – including leavers and deceased

Update – leavers

Add Photo

Members Officers History

Add - New Member

Club Presidents List – edit

The list is automatically created from the individuals record

This is what it is all for ….

Members individual records Meeting venue. Time and location Officer Records Committee Records

MDE Simple Steps GuideAvailable to download at www.rotary1080.org

Click on Marketing menu and choose “membership database”

Keep it up to Date …

Contact

Martin Brocklebank – ChairmanJacqueline Whipp - Webmaster

You can find our details in the database / directory …