DIANNE-DOMINIQUE THEAKSTONEHOUSING INFORMATION GROUP,

16 JANUARY 2014

Investigating the feasibility of collecting a social housing stock

register instead of multiple aggregate collections

Introduction

My backgroundWelsh Government internship projectPreliminary survey resultsNext stepsReferencesQuestions

My Background

Housing Studies Academic

Traineeship on GCIL Positive Action Scheme

PhD

PhD

“To what extent do the governance structures in Scotland and Norway impede or facilitate

independent living for disabled people?”

Welsh Government Internship Project

“Investigating the feasibility of collecting a social housing stock register instead of

multiple aggregate collections”

Project Aims

To assess the feasibility of obtaining property level housing stock data from social landlord as a single-extraction of data from management systems;

To examine social landlords’ current approach towards the storage, management and collation of data for monitoring purposes;

To conduct a cost-comparison of single extraction versus collection of the current aggregates, and

To produce a strategy for future social housing data collection in Wales.

Methodology

Amalgamation of existing data collection forms;

Background on Unique Property Reference Nos

Online Snap Survey

Preliminary survey results

21 respondents out of 22 use an asset management system.

Of those who use a system 5 use Keystone, 4 use Lifespan, 3 use Excel, 2 use PIMMS, 2 use Codeman, and five use other or in-house software.

16 respondents hold all information at the individual property level, and 6 home some individual property level information.

18 social landlords’ systems maintain records as a live register where individual property transaction dates can be taken.

Preliminary survey results cont.

17 respondents use social landlord property identifier; 3 use the official UPRN

Yes No

Overall compliance with WHQS 18 4

Do you record adapted properties?

15 7

Do you record properties as accessible?

9 13

Preliminary survey results cont.

Respondents reported their data management system performance as:3 very effective;15 effective; and3 not effective.

Beside IT aspects, social landlords’ comments included:challenge to integrate separate IT systems within the

organisation;ensuring people maintain records;resources required for staff training or new IT system.

Next Steps

Last week chasing survey potential survey responses;

Survey analysis;Produce Social Housing Data Collection

Strategy for the Welsh Government;Final project internship report;Dissemination

Questions?

Dianne Domminique TheakstoneMobile: 07920 480422E-mail: dianne.theakstone@wales-uk.com

Adam Al-NuaimiKnowledge and Analytical Services, Strategic Planning, Finance and Performance, Welsh GovernmentTelephone: (029) 2080 1238Mobile: 07793 544 464E-mail: adam.al-nuaimi@wales.gsi.gov.uk

References

Rodgers, S (2013) ‘The Housing Regeneration and Health Study’, Chartered Institute of Environmental Health, Hilton Hotel, Cardiff

One Scotland Gazetteer (n.d.) ‘Frequently Asked Questions’ www.onescotlandgazetteer.org.uk/index.php/frequently-asked-questions, accessed on: 6 th January 2013

The National Land & Property Gazetter (n.d.) ‘Welcome to Frequently Asked Questions’ www.nlpg.org.uk/nlpg/link.htm?nwid=38, accessed on: 6th January 2013

Irish Council for Social Housing (n.d.) ‘Housing Association Performance Management’ www.icsh.ie/content/book/services/housing-association-performance-management-hapm, accessed on: 6th January 2013

Department of Social Development (n.d.) ‘Performance Indicators 2011 to 2012’ www.dsdni.gov.uk/index/hsdiv-housing/registered_housing_associations/performance_indicators/pi-2011-2012.htm, accessed on: 6 th January 2013

Ordinance Survey of Northern Ireland (n.d.) ‘Addres Data and Gazetteers’ maps.osni.gov.uk/CMSPages/moreinfo_address_data.aspx, accessed on: 6 th January 2013