CRIMINAL JUSTICE PROGRAM

Reporting The Crime:

The Offense Report

PREPARING FOR THE REPORT

Organizing your evidence

and information

Check with dispatch for

updated data

Log in the evidence

Begin the report

WRITING THE REPORT

PAGE ONE: First Section Type of Call Case Number Date/Time of Report Date/Time of Offense 10/23 Date/Time Type of Report (Offense or

Incident) Department Code or Signal for Call

More writing

PAGE ONE: SECOND SECTION Who made the call?

Name, DOB, Race, Sex, Hair, Eyes, Ht., Wt.

The Victim/Complainant Complete Address and

Phone Number

The Victim/Complainant’s Employer

The Employer’s Phone Number

OH No! More writing

PAGE ONE: THIRD SECTION

Location of Offense (Complete)

Directions to Location

WHO REPORTED THE CRIME/INCIDENT?

PAGE ONE: FOURTH SECTION

Reported by? (Complete Info)

Employer Info Also

TIME FOR YOUR PROBABLE CAUSE OR “MO”

PAGE ONE: FIFTH SECTION

How many witnesses?...Suspects?

Incident or Offense?

Probable Cause “MO” Composition

THE BOTTOM LINE

PAGE ONE: LAST SECTION

Who is writing the report?

Supervisor’s Approval?

10/99 Entered by Dispatch?

Date of Report?

Time of Report?

VEHICLE/EVIDENCE INFO

PAGE TWO: FIRST SECTION Vehicle Listing: Stolen?

Recovered? Abandoned? Vehicle:

Type/Make/Model/Year/License Plate/State of Registration/VIN

Value Condition Other Remarks

TIME FOR WEAPONS!

PAGE TWO: SECOND SECTION Weapon Description

Code (See Handout) Quantity Description Caliber Serial Number Model Value

BURGLARY INFORMATION

PAGE TWO: LAST SECTION Was it a Burglary? How did the did suspect enter the

home? Home Accessible? IE: Unlocked? Forced Entry? Inside Job?

How did the Suspect leave?

DETAILS…DETAILS!!!! PAGE THREE: THE MEAT OF IT

Restate “MO” (See Example) State Dispatched or On View Tell the Story Identify yourself as “Reporting Officer”

(R/O) “Not your name” Use R/O in the rest of the report Identify Victim, Suspect, Witnesses

using titles in parenthesis throughout the report

NO PRONOUNS!!!!!

THE FINISHING TOUCH!IDENTIFYING THE PEOPLE & VEHICLES

PAGE FOUR

Restate the Case Number

What role did they play?

Who are they? (Complete)

How are they related to the

victim/complainant?

Was a Vehicle used in the crime? How?

Identify the vehicle (Complete)