Post on 28-Dec-2015
Planning ahead helps the club develop. A development plan provides a framework for
this development. A development plan can open up potential
funding opportunities to allow you to secure finances to put the plan into action.
A development plan can engage many member of the club as well as parents, spouses, friends, etc.
www.triathlonscotland.org
Club Development Planning
It’s not essential but…
A planned and co-ordinated approach to club development ensures:1.Everyone knows the starting point, where they are going and how they are going to get there.2.It brings together everyone in the club with an interest and a role to play.3.The best use of resources, avoiding duplication of effort.
www.triathlonscotland.org
Club Development Planning
Keep it simple! It should NOT be long and complicated.
Simply answer these questions:
1.Where are we now?2.Where do we want to be?3.How are we going to get there?
www.triathlonscotland.org
Club Development Planning
Know your starting point! Have a clear, agreed vision of your future
destination. Break the vision down into specific aims or
goals. Set achievable timescales. Keep it simple! Involve the right people and encourage
everyone to get involved and own the plan.
www.triathlonscotland.org
Planning Principles
Use the plan as a management tool to guide its implementation – don’t create a long boring document that is going to gather dust on a shelf!
Check progress to ensure you are on course, but don’t be afraid to make changes to the plan as it comes to life – some things may happen more quickly than you had originally planned (or vice versa).
www.triathlonscotland.org
Planning Principles cont…
There are 6 simple steps to consider when developing a plan:
Step 1Whose plan is it?Who are the people you wish to involve?
Step 2What is the starting point?Gather information.
www.triathlonscotland.org
The Planning Process
www.triathlonscotland.org
The Planning Process – Step 1
The fastest way is often for one person to write it – this almost always leads to failure!
Its success depends on many people bringing it to life!
Involve those with specific expertise. Who else might need to be involved?
NGB? Local sports DO? Schools?
There are 6 simple steps to consider when developing a plan:
Step 1Whose plan is it?Who are the people you wish to involve?
Step 2What is the starting point?Gather information.
www.triathlonscotland.org
The Planning Process cont…
Carry out an audit of your club: How many coaches do we have and at what
level? How many volunteers do we have? What is our capacity and can we increase
this? How close to capacity are we? What is the future potential of the club?
www.triathlonscotland.org
The Planning Process – Step 2
Step 3Where are you going?Agreeing a shared vision of the future.
Step 4How are you going to get there?Setting aims and objectives.
www.triathlonscotland.org
The Planning Process cont…
Develop a clear vision, for example:“Our vision is that by the end of 2016 the club will provide quality sport sessions for young children through a progressive programme that provides recreational sport or develops a level of performance for entry into a Centre of Excellence”
The rest of the plan unfolds from this vision so it is important that everyone shares it.
www.triathlonscotland.org
The Planning Process – Step 3
Step 3Where are you going?Agreeing a shared vision of the future.
Step 4How are you going to get there?Setting aims and objectives.
www.triathlonscotland.org
The Planning Process cont…
AIMSThis is WHAT the club is going to do to achieve its vision
“Build a team of 4 qualified Level 2 coaches to run the club’s sessions by 2015, supported by a further 4 qualified Level 1 coaches”
Realistic and AchievableSMART – specific, measurable, achievable, realistic, time-bound
www.triathlonscotland.org
The Planning Process – Step 4
OBJECTIVESThis is HOW the club is going to do it
Objective 1 = hold a meeting by the end of October with all Level 1 coaches to recruit 5 on to the Level 2 courseObjective 2 = contact the NGB in November and organise a Level 2 course at the club in JanuaryObjective 3 = Explore possible sources of funding by December
www.triathlonscotland.org
The Planning Process cont…
The Planning Process cont…
www.triathlonscotland.org
OBJECTIVE METHOD RESPONSIBILITY TIMESCALE
COSTINGS
To recruit 5 Level 1 coaches onto a Level 2 course
Hold a meeting with all L1 coaches to recruit 5 onto the L2 course
Sam Higgins to coordinate the meeting.Elaine Ryan to book venue.
Meet by end of October
N/A
To coordinate a L2 course for club coaches
Contact NGB to organise a course
Elaine Ryan to contact NGBBrian Austen to organise venue.Sam Higgins to provide L1 coaches with information
By the end of November
£200 venue£35 each candidate
To access funding to subsidise the coaches attending
Contact sportscotland, NGB and local sports development
Mark Jarvis to contact organisations.All to complete application forms.
By the end of December
N/A
Aim: To increase the number of high quality coaches within the club
Step 5Turning objectives into actionProducing action plans for each objective
Step 6How are you getting on?Using the plan to monitor progress
Remember that it’s an ongoing process…www.triathlonscotland.org
The Planning Process cont…
Planning to complete the objectives: Who is going take ownership for each
objective? When is it to be completed by? Is funding to make it possible?
www.triathlonscotland.org
The Planning Process – Step 5
Step 5Turning objectives into actionProducing action plans for each objective.
Step 6How are you getting on?Using the plan to monitor progress.
Remember that it’s an ongoing process…www.triathlonscotland.org
The Planning Process cont…
This is essential to success! It is a working document, don’t leave it to
gather dust! Have regular meetings and use the plan
when setting out an agenda. Use the plan to demonstrate success when
in discussions with partners.
www.triathlonscotland.org
The Planning Process – Step 6
www.triathlonscotland.org
Development Plan Template
Find word and excel template in our club toolkit!