ACCESSING DOCUMENTS THROUGH THE “CLOUD”

Comparing Google Drive and Skydrive

Microsoft based

Windows

Internet Explorer

Hotmail

Skydrive

Google based

Google or Apple

Chrome

Gmail

Google Drive

Skydrive UserGoogle Drive

User

7 Gb Storage

WordExcel

PowerPointOneNote

Excel (Form)

Uploads Directly

5 Gb Storage

DocumentsSpreadsheetsPresentations

FormsDrawing

Uploads Directly

Skydrive Options Google Drive Options

CREATING ACCOUNTS

Accounts can be created using any email, even the Marshall Public Schools account.

Perfect for student emails using Office 365

Must create a Google ID account or use a Gmail address

Skydrive Google Drive

Skydrive Options Google Drive

Both platforms offer a• Create• Upload• Recent Files• Shared• Ability to download to your computer for easy

access

GOOGLE DRIVE APPEARANCE

GOOGLE PRESENTATIONS

GOOGLE SPREADSHEETS

SKYDRIVE WORD DOCUMENT

EXCEL SPREADSHEET

EXCEL POWERPOINT

ORIGINAL DOCUMENT FROM COMPUTER DESKTOP

SAME DOCUMENT IN SKYDRIVE WORD

In Skydrive, Word documents will look and behave essentially the same.

UPLOADING DOCUMENTS

Google Drive is capable of opening Word Document, however, the format of the document will change.

SHARING DOCUMENT IN GOOGLE

Click the Share button

Share as a link to the document

Share with specified individuals.

As names are added they will appear here

Determine the recipients’ access to the document.

Once share and saved is clicked, the document is sent.

The recipient receives a link in their e-mail from

which they can access the document.

When the user is in the document, this area indicates if other users are also viewing or editing the document.

DIFFERENT PROCESS FOR SKYDRIVE

Click the File button

Click the Share button

Various options for sharing

Checking the second box is a security measure against your document being shared with others who you do not know.

RECIPIENT RECEIVES LINK TO DOCUMENT IN EMAIL

Not sure if users can work simultaneously or how that would be indicated within the Skydrive work area.

EXAMPLES OF USING SHARE DOCUMENTS WITHIN THE SCHOOL SETTING

Teacher Observation Sign-up Sub Plans Students turning in assignments Students sharing assignments between

themselves Collaborating on a document or resource

SKYDRIVE ALSO ALLOWS USERS TO SHARE COMPLETE FOLDERS OF INFORMATION

Click the checkbox for the intended folder

Click Sharing in the extended menu Follow the same

procedure as sharing a document

SKYDRIVE OFFERS EASY SYNCING OF DOCUMENTS

Drag the little Cloud icon from the hidden icons menu to the task bar tray.

The cloud icon is easy access to opening up your SkyDrive document folder on the Cloud. Once the folder is opened, documents can be dragged into the Skydrive storage area.

DOWNLOADING THE SKYDRIVE APP

Downloading the SkyDrive App allows the user to quickly and easily share documents from their laptop to the Cloud.

Download App here: https://apps.live.com/skydrive/app/9a65e47d-606a-4816-a246-90f54bf7a3ea

After creating a document on your desktop, simply select “Save As” and the Skydrive option will appear as one of your choices for storage.

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Once the Skydrive app has been downloaded and installed to your desktop computer, simply select the Skydrive option when saving a document.

ADVANTAGES OF USING SKYDRIVE OVER GOOGLE DRIVE

7 Gb storage rather than 5 Gb Looks and feels like Microsoft Applications Can use any email address to create an

account or link with an existing hotmail account

Shares entire folders Immediately move from Desktop to Cloud by

clicking the Skydrive icon When away from the school, Skydrive allows

the user to open documents in Web Apps or in the actual Microsoft Office application

Doesn’t use as must bandwidth as Dropbox