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City Budget and Finances
City Council Workshop PresentationJuly 10, 2012
General FundPreliminary
Expenditures
General FundBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 25,762,000 25,790,398 28,398 0.1%
Personnel (FTEs) 209.66 206.28 (3.38) -1.6%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 25,433,849 25,515,063 81,214 0.3%
Personnel (FTEs) 228.40 206.28 (22.12) -9.7%Per 1,000 Population 3.23 2.68 (0.55) -17.0%
AdministrationBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 3,228,641 3,179,316 (49,325) -1.5%
Actual Estimated Change Percentage2007 2012 2007-2011 Change
Expenditures 4,212,803 3,158,267 (1,054,536) -25.0%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 31.50 22.63 22.75 0.12
Includes: City Council, City Manager, Community Relations, Purchasing and Contracts Management, City Clerk, Human Resources, City Attorney, Finance, and Non-Departmental
City CouncilBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 95,502 95,501 (1) 0.0%
City ManagerBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 361,830 361,263 (567) -0.2%
Personnel (FTEs) 2 2
Community RelationsBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 213,583 186,810 (26,773) -12.5%
Personnel (FTEs) 2.38 1.5
Purchasing and Contracts Management
Budget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 297,078 298,416 1,338 0.5%
Personnel (FTEs) 4 4
City ClerkBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 146,789 129,617 (17,172) -11.7%
Personnel (FTEs) 1.5 1.5
City AttorneyBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 383,248 387,236 3,988 1.0%
Personnel (FTEs) 0.5 0.5
Financial ServicesBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 759,914 692,699 (67,215) -8.8%
Personnel (FTEs) 8 8
Human ResourcesBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 293,435 349,774 56,339 19.2%
Personnel (FTEs) 3 4
Non-DepartmentalBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 677,262 678,000 738 0.1%
Major Expenditures Professional services 65,000 Transfer to SR100 CRA Fund 545,000 Flagler Volunteer Services 25,000 Cultural Arts 20,000 Palm Coast Historical Society 3,000 Florida Agricultural Museum 20,000
Economic Development
Budget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 313,641 295,957 -17,684 -5.6%
Personnel (FTEs) 1.25 1.25
Major Expenditures Business Assistance Center 62,000 SCORE 3,000 Marketing Eff orts 20,000
Economic Development Programs 100,000
EngineeringBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 506,505 500,828 (5,677) -1.1%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 1,282,121 505,201 (776,920) -60.6%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 7.0 6.70 5.95 -0.75
Facilities Maintenance
Budget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 693,923 682,493 (11,430) -1.6%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 601,960 668,616 66,656 11.1%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 3.0 2.0 2.0 -
Parks/FacilitiesBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 1,096,695 1,181,633 84,938 7.7%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 1,073,402 1,096,258 22,856 2.1%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 12.0 12.0 13.0 1.0
RecreationBudget Budget Change Percentage2012 2013 2012-2013 Change
P&R Expenditures 1,157,725 1,183,858 26,133 2.3%
Golf Transfers 0 0 - - Tennis Transfers 99,100 100,000 900 0.9%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
P&R Expenditures 1,221,183 1,157,081 (64,102) -5.2%
Golf Transfers 0 50,000 50,000 -Tennis Transfers 0 120,000 120,000 -
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 28.4 19.08 19.08 -
PlanningBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 1,446,597 1,505,208 58,611 4.1%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 1,512,949 1,437,295 (75,654) -5.0%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 19.0 14.15 14.9 0.75
Code EnforcementBudget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 2,151,037 2,149,693 (1,344) -0.1%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 1,969,557 2,144,807 175,250 8.9%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 19.5 26.3 26.3 -
Law Enforcement
Budget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 2,599,863 2,599,863 - 0.0%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 2,498,954 2,599,863 100,909 4.0%
Streets and Drainage
Budget Budget Change Percentage2012 2013 2012-2013 Change
Expenditures 5,127,713 5,127,678 (35) 0.0%
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 5,385,596 5,049,743 (335,853) -6.2%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTE) 52.0 45.3 43.3 -2.00
Capital Equipment: Fuel Tanks ($20K), Wood Chipper ($35K), Landscape Tractor ($22K), Forestry Body ($18K)
Fire
Actual Estimated Change Percentage2007 2012 2007-2012 Change
Expenditures 5,497,824 7,283,387 1,785,563 32.5%
Actual Actual Proposed 2012-20132007 2012 2013 Change
Personnel (FTEs) 48.00 61.50 59.00 -2.50
Capital Equipment: Cardiac Monitors ($64K), Airpacks ($38.6K)
2013 MAXIMUM MILLAGE RATE
Fiscal Year Property ValueOperating
Millage Capital Millage Total MillageAd Valorem
Receipts
2002 1,773,378,865 3.1500 0.3500 3.50000 5,981,827
2003 1,983,740,628 3.0500 0.3500 3.40000 6,539,567
2004 2,404,239,111 3.0500 0.3500 3.40000 7,855,523
2005 3,107,581,090 2.9000 0.5000 3.40000 10,207,899
2006 4,444,854,928 2.4000 1.0000 3.40000 14,632,296
2007 6,239,994,489 2.5000 0.7500 3.25000 19,603,806
2008 7,009,877,421 2.2123 0.7500 2.96234 20,184,340
2009 6,131,965,169 2.6123 0.3500 2.9623 17,602,781
2010 5,246,998,187 3.1500 0.3500 3.5000 17,828,406
2011 4,463,085,550 3.5000 - 3.5000 15,048,300
2012 3,891,594,126 3.5400 0.4500 3.9900 15,000,700
Change 2007-2012 (2,348,400,363) 1.0400 (0.3000) 0.7400 (4,603,106)
Percentage Change -38% 42% -40% 23% -24%
Millage Rate History
MILLAGE RATE OPTIONS2012 Millage Rate 3.99002012 Operating Millage Rate 3.5400
2013 Rolled Back Rate 4.29582013 Majority Vote Rate 6.55122013 Two-thirds Vote Rate 7.2063
2013 City Council Policy Rate 4.1696(Operating Millage)
Survey of Cities between 60K-90K
Population◦ 18 Cities with Millage
Lowest Rate 3.150 Boca Raton
Second Lowest 3.990 Palm Coast
Third Lowest 4.5594 Largo
2012 MILLAGE RATES
Tentative Budget Schedule
July 10 – Budget Workshop – General Fund July 17 – Set proposed maximum millage rate July 24 – Budget Workshop – Proprietary Funds July 31 – Budget Workshop - Special revenue and
capital project funds August 14 –Budget Workshop as needed August 28 –Budget Workshop – Final Full
Presentation September 3-5 -First public hearing and tentative
adoption of the 2013 millage rate and budget September 17-19 –Final public hearing and final
adoption of the 2013 millage rate and budget