BACK TO THE FUTUREStephen Hambling, Director. Formulate

Consulting

5 different areas with Planning functions?

BPC -10BW planning -10General ledger -10Controlling (Cost Centre, Profit

Centre, Product costing, Projects etc) -10

CO- Profitability Analysis -20EIS -50

3 places for Consolidation in Finance

BPC -10BI/BW- SEM etc -10External (hyperion etc) -10Excel (!) -20EC-CS -50

3 Finance reporting toolsBPC -10BI/BW -10Report painter & writer -10Drill-down reporting -10SAP Query -10Summarisations and Evaluations -30GL Wand & Reports Wand -100

Business Intelligence Designed and developed as a reporting toolGreat toolsetHandles large volumesManages external data too

Requires additional hardware and licencesAdditional skillset neededImplementation and support are a factor

Headline solutions

Business Planning and ConsolidationAnother great toolExcel basedVery flexible rules based approachCombines SAP and non SAP dataBrings more control to forecast process

As with BI, hardware, skills, licences and implementation are a factor

Headline solutions

Time is the biggest constraint Fast turnaround and ROI Business need is NOW Resource is a constraint

Business case must be viableAdditional licence costHardwareComplexity – sourcing skills to implement

SupportingMaintaining in house skills is challenging

Real benefits

Can’t report or analyse bad dataRubbish in, Rubbish out!

Use SAP tools to enhance dataFlowing data through from earlier

processSimple stuff – assessments,

substitutions, mandatory data, user exits, BTE’s, BADI’s

It’s the data stupid!!

All of FICO has planning capabilityFI, Cost Centres, Profit Centres,

COPA, ProjectsCopy to new version, Custom

formulas, not financial dataUpload from Excel is standard

Planning

Specific report writing tool for FICORow and Column reportsFormulas and FormattingOutput to Excel Used by many standard Finance reportsCan add own reports

A good solution for finance reportingCan add create own librariesFormatting has limits

Report Painter/Writer

Report Painter

T.code MC27 to create a new Evaluation structureCan use Data dictionary tables as sourceNot restricted to Finance

Evaluation structure can be added to a Library

Can be used in Report Painter/Writer reports

For ad hoc or business specific reports its ideal

Create Evaluation structure

Evaluation structure

AR/AP Evaluations

Create your own hierarchy, with custom levelschoose the data to be collected

Run the summarisation routine

Fast reporting against the summarised data

Create your own reports

Available in Projects and Orders (PP, IO etc)

Project Summarisations

Summarisation

EIS – the mini BI system within SAP!Create a Cube (an “Aspect”), with Characteristics

& ValuesCreate Master data – with HierarchiesFull Planning toolExtract data from source – internal or externalStandard loads from FI, CO, PS,TR, ConsolidationOr Custom load from SAP Query, or from

standard ReportsSummarise data for speedManual data entry too

Going Old School!

EIS - Structure

EIS - Setup

Create Reports on the AspectDrilldown reportingCreate reporting groups and menu

Aspect creates Evaluation structureSo use MC27 to create a Report Painter

LibraryAspect 001 = CO-PA

So CO-PA reports can be available in Report Painter

As can Externally uploaded data

Reporting on EIS

CO-PA Drilldown report

CO-PA Report painter report

Requirement is financial Consolidation system EC-CS still available – works with New GL Fully functioning Consolidation system

No additional licences or hardware User interface in SAP, not Excel Reporting via EIS/Report Painter Will accept external upload!

Going Old School!

Consolidation

Excel planning uploads to GL, Controlling, CO-PA & EIS

Hold and manipulate any data in a cube in EISConsolidate in EC-CSReport from any via Report painter and/or GL

WandUpload external data80% of the functionality of BPC, 20% of the

cost…..Not fashionable – but it works

Old school – Back to the future!

Reporting can’t solve poor data

BI and BPC are great tools

The challenges are time, cost and ROI

Standard SAP has good flexible reporting tools

Digging back in time reveals some gems

GL Wand is a real alternative.

In Summary

The future might be behind you!