BACK TO THE FUTURE
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Transcript of BACK TO THE FUTURE
BACK TO THE FUTUREStephen Hambling, Director. Formulate
Consulting
5 different areas with Planning functions?
BPC -10BW planning -10General ledger -10Controlling (Cost Centre, Profit
Centre, Product costing, Projects etc) -10
CO- Profitability Analysis -20EIS -50
3 places for Consolidation in Finance
BPC -10BI/BW- SEM etc -10External (hyperion etc) -10Excel (!) -20EC-CS -50
3 Finance reporting toolsBPC -10BI/BW -10Report painter & writer -10Drill-down reporting -10SAP Query -10Summarisations and Evaluations -30GL Wand & Reports Wand -100
Business Intelligence Designed and developed as a reporting toolGreat toolsetHandles large volumesManages external data too
Requires additional hardware and licencesAdditional skillset neededImplementation and support are a factor
Headline solutions
Business Planning and ConsolidationAnother great toolExcel basedVery flexible rules based approachCombines SAP and non SAP dataBrings more control to forecast process
As with BI, hardware, skills, licences and implementation are a factor
Headline solutions
Time is the biggest constraint Fast turnaround and ROI Business need is NOW Resource is a constraint
Business case must be viableAdditional licence costHardwareComplexity – sourcing skills to implement
SupportingMaintaining in house skills is challenging
Real benefits
Can’t report or analyse bad dataRubbish in, Rubbish out!
Use SAP tools to enhance dataFlowing data through from earlier
processSimple stuff – assessments,
substitutions, mandatory data, user exits, BTE’s, BADI’s
It’s the data stupid!!
All of FICO has planning capabilityFI, Cost Centres, Profit Centres,
COPA, ProjectsCopy to new version, Custom
formulas, not financial dataUpload from Excel is standard
Planning
Specific report writing tool for FICORow and Column reportsFormulas and FormattingOutput to Excel Used by many standard Finance reportsCan add own reports
A good solution for finance reportingCan add create own librariesFormatting has limits
Report Painter/Writer
Report Painter
T.code MC27 to create a new Evaluation structureCan use Data dictionary tables as sourceNot restricted to Finance
Evaluation structure can be added to a Library
Can be used in Report Painter/Writer reports
For ad hoc or business specific reports its ideal
Create Evaluation structure
Evaluation structure
AR/AP Evaluations
Create your own hierarchy, with custom levelschoose the data to be collected
Run the summarisation routine
Fast reporting against the summarised data
Create your own reports
Available in Projects and Orders (PP, IO etc)
Project Summarisations
Summarisation
EIS – the mini BI system within SAP!Create a Cube (an “Aspect”), with Characteristics
& ValuesCreate Master data – with HierarchiesFull Planning toolExtract data from source – internal or externalStandard loads from FI, CO, PS,TR, ConsolidationOr Custom load from SAP Query, or from
standard ReportsSummarise data for speedManual data entry too
Going Old School!
EIS - Structure
EIS - Setup
Create Reports on the AspectDrilldown reportingCreate reporting groups and menu
Aspect creates Evaluation structureSo use MC27 to create a Report Painter
LibraryAspect 001 = CO-PA
So CO-PA reports can be available in Report Painter
As can Externally uploaded data
Reporting on EIS
CO-PA Drilldown report
CO-PA Report painter report
Requirement is financial Consolidation system EC-CS still available – works with New GL Fully functioning Consolidation system
No additional licences or hardware User interface in SAP, not Excel Reporting via EIS/Report Painter Will accept external upload!
Going Old School!
Consolidation
Excel planning uploads to GL, Controlling, CO-PA & EIS
Hold and manipulate any data in a cube in EISConsolidate in EC-CSReport from any via Report painter and/or GL
WandUpload external data80% of the functionality of BPC, 20% of the
cost…..Not fashionable – but it works
Old school – Back to the future!
Reporting can’t solve poor data
BI and BPC are great tools
The challenges are time, cost and ROI
Standard SAP has good flexible reporting tools
Digging back in time reveals some gems
GL Wand is a real alternative.
In Summary
The future might be behind you!