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Application Workshops Thursday November 8South Lake Tahoe

Tuesday November 13Ventura

Wednesday November 14Clovis

Friday November 16SacramentoWebcast: http://www.calepa.ca.gov/broadcast/Webcast email: DWR_IRWM@water.ca.gov

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Workshop Topics

Program Overview

Application

Scoring Criteria

Capacity Building Grants

General Suggestions

Questions and Answers

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Program Overview

Funding Over Life of Program• Averaged 66 Applications per Year• 128 Grants Funded• Funded 37 to 42% of Applications Submitted

Funded with Proposition 50• $6.4 million Available in FY 2007/ 2008

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LGA Funded Projects 2000-2005

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Proposal Types

For Groundwater Studies, Monitoring and ManagementExamples

• Table 1 in PSP• Five Year Reporthttp://www.grantsloans.water.ca.gov/docs/ab303/archive/AB303_Finalized_050206.pdf

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Application Support

Local Groundwater Assistance Websitehttp://www.grantsloans.water.ca.gov/grants/assisstance.cfc

• Budget Table and Applicant Information Templates

• Example Work Plans, Budgets, and Schedules

• FAQs (under construction) and more

California’s Groundwater Websitehttp://www.groundwater.water.ca.gov/bulletin118/ • DWR Bulletin 118-03 California’s Groundwater

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Who May Apply?

Local Public Agencies• Attachment A• Agreements (contracts) must be with

this agency

Partnerships are encouraged

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Grant Requirements

Maximum grant is $250,000 per applicant

No cost share required

Grant Agreement must be signed before funds are disbursed

Waiver of Confidentiality and Related Rights

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ScheduleApplications Due December 11, 2007

at 5 PM

March 2008 – DWR Review Completed

April – Technical Advisory Panel and Public Meeting

May/June – Grant Awards

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Application Evaluation Process

Must be Complete to be Evaluated• Appendix A and B• Use Checklist in Appendix C

Must be Eligible for Funding

Evaluated According to Criteria in Table D-1

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Appendix A Applicant Information

Use fill-able “Applicant Information Templates” from LGA web page for

• Project Information• Applicant Tracking Information• Narrative Description SummaryUse Authorized Signature in Resolution

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Applicant Information

GIS Shape Files• Prefer in NAD 27• Questions: Brett Wyckoff (916) 651-

9283 or email bwyckoff@water.ca.gov

Authorizing Resolution & Authority• Example on p. 12

• If unavailable, state date of submittal

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Appendix B Detailed Description of Proposal

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Quality of Groundwater Management Plan (GWMP)

GWMP and Related Programs• Proof of Adopted GWMP Purpose, Goals, and MapImplementationPublic Process and Cooperation Groundwater Management Monitoring Protocols

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Adopted GWMP

Provide evidence of official adoption

Provide copies of the adopted GWMP

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GWMP Equivalents

County Groundwater Ordinances

Court Ordered Adjudication Agreement

Integrated Regional Water Management Plan (IRWMP)

Others

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No GWMP?

Provide draft GWMP and planned adoption date

Proposal may be to develop a GWMP• Adoption date in schedule and work plan

Intent to develop and adopt a GWMP

Complete Application based on draft, proposed, and intended plan

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Overall GWMP Section

Cite Where to Reference in GWMP

Complete this portion of application also for draft or proposed GWMP

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Purpose, Goals, and Map

Explain• Purpose and goals of GWMP

• Boundaries delineated and where a map exists

• Refer to DWR Bulletin 118-03 California’s Groundwater

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Implementation

Summarize how GWMP has been or will be implemented

Explain how GWMP has or will improve groundwater management and knowledge

For a draft or proposed GWMP• Provide schedule on how and when it will

be adopted

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Public Process and Cooperation in the GWMP

Discuss cooperative/stakeholder efforts • To date and ongoing• Outreach, public announcements, • Relation to IRWMP efforts

Discuss support and any opposition to the GWMP

Explain how disputes will be resolved

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Groundwater Management in GWMP

Relate GWMP to Management • Explain how BMOs (or the equivalent)

are included• Use of hydrogeologic principles in

decision making• Explain why the list of issues and

components of GW Management are or will be addressed or why not

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GWMP Monitoring

Explain How Monitoring Protocols

• Promote collection of consistent, reproducible, and consistent results

• Address management issues of degradation, subsidence, surface flows, water levels, supply availability, storage and beneficial uses

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Quality of the Proposal

Public Outreach and Community Support

Technical Adequacy of Work

Use of Information Gained

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Public Outreach and Community Support

Provide evidence of process for informing stakeholder of the PROPOSED PROJECT

Demonstrate that stakeholders are or will be • Aware of proposal • Informed in an ongoing process

Should be in Work Plan, Budget and Schedule

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Technical Adequacy of Work

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Project Description

Provide • Detailed and complete description

of project

• Goals and purpose of proposal

• Tie to groundwater management that supports the GWMP

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Work Plan

Explain purpose, scope, and tasks in work plan

Will access to private property be granted (if needed)?

Is the planned work reasonable and realistic?

Is work plan consistent with budget and schedule?

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Budget

Provide cost breakdown and documentation of services, materials, etc.

Are costs reasonable and realistic?

Are they consistent with Work Plan and Schedule?

Use standard budget spreadsheet

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Table C-1

Budget Applicant Name: Good Times Water District

Project Title: Groundwater Monitoring Program Enhancement

Task Description Requested Grant Funds

Cost Share Total Costs Source of Local Funding

1.0 Develop monitoring program $3,350 $4,400 $7,750 District revenue funds

2.0 Construct two wells $167,420 $14,500 $181,920 Federal grant

3.0 Collect groundwater data $5,200 $1,500 $6,700 District O&M

4.0 Quarterly progress reports $1,560 $1,000 $2,560 District operation funds

5.0 Final report $4,400 $2,000 $6,400 District operation funds

-$

Grand Total (sum columns for each task)181,930$ 23,400$ 205,330$

Comments: See detailed budget supporting cost in Attachments: No.1 through No. 4.

Standard Budget Table(see handout)

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Task 1.0Develop monitoring

program

1.1 Consult hydrogeologist 16 hr $100 $1,600 $1,600 $1,600

1.2 CEQA documentation for

wells 24 hr $70 $1,680 $1,680 $1,680

1.3 Obtain permits 16 hr $70 $1,120 $1,120 $1,120

1.4 Acquisition of GIS equipment1 1 Ea $3,350 $3,350 $3,350 $3,350

Task 2.0Construct two monitoring

wells2

2.1 Drill two test holes 2,500 ft $65 $162,500 $10,000 $152,500 $162,500

2.2 Run geophysical logs 2,500 ft $5 $12,500 $2,500 $10,000 $12,500

2.3 Review geologic data 16 hr $120 $1,920 $1,920 $1,920

2.4 Construct two monitoring

wells 2 Ea $1,250 $2,500 $1,000 $1,500 $2,500

2.5Develop two well/Install

submersible pumps 2 Ea $1,250 $2,500 $1,000 $1,500 $2,500

Task 3.0 Collect groundwater data3 2 Ea $3,350 $6,700 $1,500 $5,200 $6,700

Task 4.0 Quarterly progress reports4 32 hr $80 $2,560 $1,000 $1,560 $2,560

Task 5.0 Final report4 80 hr $80 $6,400 $2,000 $4,400 $6,400

Total $205,330 $23,400 $181,930 $205,330

Notes: See following attachments for the costs: 1. GIS Quote; 2. Drillers Estimate; 3. LAB Costs; and 4. Labor Costs.

Subtotal

Good Times Water District

Description Qty Unit PriceAgency

Cost GrantCost

Tiered Detailed Budget (see handout)

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Schedule

Start no sooner than 6/1/08

Complete not later than 5/15/10

Make reasonable and realistic

Consistent with Work Plan and Budget

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Information and Environmental Compliance

Information• Demonstrate high quality and useful• Improved groundwater management • Technically feasible methods• Statewide GW data needs

Provide a plan for CEQA compliance and identify permits

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Quality Assurance and Past Performance

Quality Assurance and Control Measures• Provide well defined measures for each task• Demonstrate that consistence and reliable data will be obtained

Past Performance • Provide performance evaluations• Give examples of similar work

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Use of Information GainedExplain the Need and Value of Proposal

Performance• What will be done to ensure that the proposal

will meet its intended goals, objectives, and benefits?

Ongoing Use • Explain funded work will be used afterwards

Information Dissemination• Discuss process to inform interested parties

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Scoring Criteria Table D-1

Section Criteria Maximum Score

D-1 Groundwater Management Plan or Program (GWMP) 30

D-2 Public Outreach and Community Support for the Proposal 10

D-3 Technical Adequacy of Work to be Performed 40

D-4 Use of Information Gained from the Proposal 20

TOTAL SCORE 100

D-5 Geographical Balance 10

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Scoring of Criteria5 points – Criterion is fully addressed with

thorough and well presented documentation4 points3 points – Criterion is not fully addressed and

documentation is incomplete or insufficient2 points1 point – Criterion is minimally addressed and

not documentedZero (0) points – Criterion is not addressed

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Scoring of Criterion D1(a) for Adopted GWMP

5 points – Before December 11, 2007

3 points – Not adopted but clearly developing

Zero (0) points – None in place or clearly being developed

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Capacity Building Grants

If you do not receive a $250,000 grant…….

Your agency may be eligible for a $50,000 grant.

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Capacity Building Grants

For public outreach, develop components of GWMPs, perform reconnaissance studies, or do other preliminary activities

TAP recommends grants of $50K or less

Total LGA funding allocated to capacity building grants may not exceed $250K

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Capacity Building Grants

Not previously LGA grant

Groundwater management priorities for grant• Critical to improving areas not previously

covered by a GWMP

• Will it result in substantial improvement?

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Characteristics of Good Application

Well Organized and Specific

Follow PSP

Use headings in Appendices A & B as an Outline

Address all subjects in Appendix B

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Other Suggestions

Be clear, concise, and consistent

Use related tables and legible graphics and maps

Provide applicable supporting documentation• more not necessarily better

Reference supporting documentation• including applicable page numbers

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More Suggestions

Make Sure that Work plan, Budget and Schedule agree and are clearly presented

Understand Evaluation Criteria• Appendix D (Table D-1)

Verify complete using the Appendix C Checklist

Review the example grant agreement on website

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Submit Application

No later than 5:00 PM December 11, 2007Conjunctive Water Management BranchAttention: Harley H. DavisDivision of Planning and Local AssistanceCalifornia Department of Water Resources

• Mail to: P.O. Box 942836Sacramento, CA 94236-0001

• Hand Deliver to: 901 P Street, Guard StationSacramento, CA

• Overnight Courier to: 1416 Ninth St., Room 338Sacramento, CA

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Questions and Answers

For Proposal and Solicitation Information • Harley H. Davis

(916) 651-9229 harley@water.ca.gov