Post on 04-Jan-2016
Annual InserviceSeptember, 2011
04/20/23 05:141
Welcome Please SIGN IN
Please Wear your NAME TAG
AGENDA
Format of the Day
Handouts
For your Binder
Notice of Procedural Safeguards
Pick up at break, lunch or at the conclusion of in-service
Bundled in sets of ten2
STRENGTHS-BASEDIEPS
3
Strength-Based Meetings
Find a room that supports those in attendance.
Computer and Printer
Sit next to the parent
Have copies available for them to view or project on the board
Common playing field
Nothing is decided outside the IEP meeting
Strength-Based IEPs4
Strength-Based Meetings
Timing & Consensus
Plan ahead
Check Re-evaluation Date
Involve all players
Strength-Based IEPs5
ANNUAL REVIEWS
POWER IEP
6
Student Information Page
7
Update Student Information
(Edit Student Information)
“THE BRAIN”
Student Information Page8
Set up information provided for you
IEP Access
Secondary IEP Access
District:
First Name:
Middle Name:
Last Name:
Student ID Numbers SIS District ID Number
DOB:
Active: Ineligible:
District: Programs
RTI
Referral
IEP
ISP
504
DS/Medicaid
RIN: -
Notes:
Student Information Page9
Information Perandoe Reviews and Edits Each Time Paperwork is Submitted to Perandoe
Evaluation Data Last Evaluation:
Initial Evaluation Consent:
Re-evaluation Consent:
Next Annual Review:Student Information Page10
Eligibility
Primary
Secondary
Student Information Page11
Evaluation Data & Eligibility
Student Information Page12
Student Placement Information
Current Year
Grade:
School Year:
Case Manager:
Home School:
Private Parochial (if needed):
Serving School:
Anticipated HS Graduation:
Next Year
Grade:
School Year:
Case Manager:
Home School:
Serving School:
Student Information Page13
Student Placement Information
Student Information Page14
Student Information
Gender: Ethnicity:
Student's Primary Language:
Student Phone:
Address:
Address Updated On: (Set To Today)
City, State, Zip:
Emergency Contact Name:
Student Information Page15
Student Information
Student Information16
Parent Information
Parent/Guardian:
Parent's Address:
Parent's City, State, Zip:
Home Phone:
Work Phone:
Parent's Primary Language:
Parent's E-mail:
Parent/Guardian 2:
Parent's Address 2:
Parent's City, State, Zip 2:
Parent's Phone 2:
Student Information Page17
Parent Information
Student Information Page18
Miscellaneous
Serving District:
Home District:
School Psychologist:
Student Information Page19
Student Record -Opening Page
20
Student’s File
Chronological List of all events that effected the student’s individual education plan.
Student Record -Opening Page21
22
Preparing for a New Event –Duplicating a Record
Duplicating an IEP allows the user to edit previous information entered into a record.
Duplicating an IEP transfers Eligibility information with each IEP.
Student Record -Opening Page23
Steps for Duplicating IEP Select: Duplicate IEP
Select the IEP to duplicate: Most likely this record will be marked “current”
Select New Meeting Type: (Remember you can always
change the type and date.)
Enter new date
Click Duplicate
Click Ok
Student Record -Opening Page24
Changing Date and Type
Select: Edit Date/Type
Enter New Date, if necessary
Enter New Meeting Type, if necessary
Click: Submit
Student Record -Opening Page25
Create New Meeting Date
Used for Initial Meeting
Initial INA
First IEP for student who has moved to the district
With the exception of some demographic information, the paperwork created for a “New Meeting Date” will be blank.
Student Record -Opening Page26
Student’s File
List of pages on left side correspond to event highlighted in yellow
Check MarksRed
Green,
and Black
27
Annual IEP Forms
28
Conference Summary Report
29
Conference Summary Report“Signature Page”
There is now only one signature page for everything that is done in the meeting.
Reevaluations, Manifestation Determination, etc.
Whatever is done at the meeting, there will only be one signature page generated.
Conference Summary Report30
Purpose of Conference Check All That Apply
Review of Existing Data INA
Initial Eligibility
Reevaluation
Initial IEP
IEP Annual Review/Revision Used for annual review
IEP Addendum Use this option for meetings other than Annual Review
Conference Summary Report31
Purpose of Conference Check All That Apply continued
Manifestation Determination 10 day suspension contact Mary Jo
Graduation Must address one year prior to graduation from high
school Must inform student and parents that services cease with
a diploma Transfer-In
Students who move in
FBA/BIP
Conference Summary Report32
Purpose of Conference Check all That Apply continued
Transition Termination of Placement
Student is no longer eligible
This meeting must accompany an evaluation
School Psych/ Speech Pathologist/ HI/ or VI must document the required eligibility findings
Parent revokes consent Follow the proper timelines – see page in binder
Other
Conference Summary Report33
Student Identification Information
Refresh Student Information
What is this for?
When do we use it?
Conference Summary Report34
Student Identification Information
Most of this information is populated for you because you filled out the Edit Student Information Section first
Look through each text box in this section
All text boxes should have information in them
If you don’t see a text box, then that area is filled out at the Perandoe office for you
Conference Summary Report35
Participants
Signature indicates attendance.
Check boxes to indicate the type of meeting attended (if appropriate). Eligibility
IEP
Anyone serving in a dual role should indicate so on the appropriate line.
Conference Summary Report36
Information After Signatures
Documentation of Parent Attempts
Procedural Safeguards Parent initials
Transfer of Rights Include the form
Parent CopyParents must leave with a copy!
Conference Summary Report37
Areas That Might Be Overlooked
Placement
Three notifications
Disability Diagnosis
Annual Review Due Date
This is the date that the Annual Review will become due next year!
Type this date in PRIOR to printing the signature page.
Conference Summary Report38
When do I print the Conference Summary Report?
You can come to the meeting with this “signature page” already printed, HOWEVER
Make sure you have checked all the information for accuracy
Reevaluations – There may be a change in the disability diagnosis, therefore, you may not be able to print and sign until the team has made a disability determination
Conference Summary Report39
Present Levels of Educational Performance
40
Present Levels Page
This is an area of emphasis at the state level right now.
They are looking for concrete, measurable information.
They are checking for relatedness to the Eligibility Report
Present Levels of Performance41
Information Covered on the Present Levels Page
Student Strengths
Parental Educational Concerns
Health Information Concerns
Academic Achievement
Functional Performance
Adverse Effects
Present Levels of Performance42
Student Strengths
Student StrengthsThis is one area to document general
strengths.Document what the team members say as
they introduce themselves.Summarize all strengths here to include
LikesAcademic strengthsHomeCommunity
Present Levels of Performance43
Parent Concerns
Parental Education Concerns
This is the only area
If parent is not in attendance, document conversations from conferences, phone calls, emails, etc.
Or, state that the parent was not in attendance
Present Levels of Performance44
Health Health Information Concerns
Describe the student’s health hereAllergiesMedications, reasons and how
administeredConcernsEyesEarsOHI – list the medical reason for the OHI
here
Present Levels of Performance45
Academic Achievement
Present levels of Academic Achievement
Summarize where the student is in academics
Identify subject areas (math, writing, reading, spelling, and sometimes communication)
If not an area of concern, then document that the student is making adequate progress as related to same age peers
If the student is struggling for a non-academic reason, write the PLOAA in that manner
Present Levels of Performance46
Academic Achievement
Documentation should reflect the results of the most recent evaluation, but should not be a restatement of the evaluation results documented in the eligibility report.
For preschoolers, performance levels may include pre-academic readiness skills and developmentally appropriate cognitive skills.
Present Levels of Performance47
Functional Performance
Functional performance is related to activities associated with daily living.
This information should be stated in clear, concrete terms understandable to all IEP team participants.
Again, documentation should reflect the results of the most recent evaluation.
For students 14 ½ and older, describe student strengths and weakness within the context of his/her post-school goals.
Present Levels of Performance48
Functional Performance
Present Levels of Functional Performance
This area might include
Speech/Language
Motor
Social/Emotional
Independent Living
Present Levels of Performance49
Adverse Effects
How does the student’s disability impact his/her progress in the general curriculumECGraded programsTransition to post-secondary goals
Placement is not an adverse effect – “Student will not be with typical peers for a portion of the day”
Present Levels of Performance50
PLOAA/FPAdverse Effects Examples
Susie’s learning disability in math reasoning and reading comprehension require her to receive small group instruction at a slower pace than same age peers. When in the general education classroom she needs accommodations such as . . .
John’s emotional disability that affects impulse control and organization requires direct instruction of alternative strategies that will positively impact his goal to be a carpenter after high school
Present Levels of Performance51
Goals and Objectives
52
Goals and Objectives
Goal TypeGoal AreaMethod of Parent NotificationTitle(s) of Goal Implementer(s)
What to do if more than one.
Goals and Objectives53
Example Of Co-implementers
Goals and Objectives54
Goals and Objectives
Present Levels Of Academic Achievement and Functional Performance related to the goal
State Standard
Goal Statement
Objectives
Progress Evaluation
Goals and Objectives55
Notes about the G & O
Reviewed Goals and Objectives are the baseline for everything on the Revised IEP.
The data should be reflected in the PLOAA/FP.
Goals and Objectives56
Notes about the G & O
The conversation that you have with the parent will flow from the reviewed G & O right into the current performance.
What and how did the student perform last year
Based on that, what are we going to do this year
What to do if there are no learning standards
Goals and Objectives57
Notes about the G & O
Quarterly progress
Timing for the Annual Review
Draft goals and objectives
Sent home early
Not sent home early
Goals and Objectives58
Educational Accommodations and Supports
59
New
Educational Accommodations: All IEPs created on or after 8/11/2011 will expand dynamically. Click the "Add Accommodations" link to select accommodations from the list. Once selected, the accommodations will appear in a text box and can be adjusted.
Users can still create accommodations.
Educational Accommodations60
Educational Accommodations
and Supports Transition
Consideration of Special Factors
Linguistic and Cultural Accommodations
Supplementary Aids, Accommodations and Modifications
Supports for School Personnel
Training
Educational Accommodations61
Notes about Supplementary Services
Internet Connectivity
Educational Accommodations62
Assessment
63
What’s on This Page
Classroom-Based Assessments
District-Wide Assessments
State Educational Assessments
IAA
State Assessment of Language Proficiency
Assessment Accommodations
Assessment64
Educational Services and Placement
65
Almost every student will have two Service and Placement Pages
Educational Services & Placement66
One for the remainder of the current school year
One for the duration of the IEP that goes into the next school year
Exceptions
Seniors who have an annual review and whose duration of services does not extend into another school year
Initials whose services on the Initial IEP do not extend beyond current school year.
Educational Services & Placement67
Don’t forget!
Anyone responsible for implementing any portion of this IEP must be notified of his/her specific responsibility
Educational Services & Placement68
What’s on The Educational Services and Placement (ESP) Page
School Year
Case Manager
Serving School
Educational Services & Placement69
What’s on the ESP Page
Participation in Regular Education Classes and other education-related settings
Will this student participate in regular physical education
Educational Services & Placement70
What’s on the ESP Page
General Education – No Supplementary Aids
General Education – With Supplementary Aids
Special Education – In General Classroom
How to count Inclusion Minutes
What about program aides?
Special Education – Outside General Classroom
Educational Services & Placement71
What’s on the ESP Page
Calculations
Program Fund Code
Initiation Date
First ESP – First day IEP goes into effect
Second ESP – First day of school the next school year.
Duration of Services
First ESP – End of the current school year
Second ESP – The day the IEP expires.
Educational Services & Placement72
Types of Related Service 01 Adapted Physical
Education 02 Aide-Class 03 Aide-Individual Student 04 Art Therapy 05 Audiology 06 Braillest/Reader 07 Counseling Services 08 Consultant Services 09 Adapted Driver Education 10 Interpreter Services 11 Assistive Device
12 Music Therapy 13 Occupational Therapy 14 Outdoor Education 15 Orientation and Mobility 16 Other Related Services 17 Parent Counseling 18 Psychological Services 19 Physical Therapy 20 Psychiatric Services 21 Recreation 22 School Health Services
Educational Services & Placement73
Types of Related Service continued
23 Speech/Language Services
24 Social Work Services
25 Transportation (Special)
26 Career and Technical Education
27 Transition/STEP by Division of Rehabilitation Services (DRS)
28 Behavioral Intervention Plan
29 Competitive Employment
30 Travel Training
31 Acquisition of Daily Living Skills
32 Supported Employment
33 Supports for Transition to Post-secondary Education
34 Interagency Linkages
Educational Services & Placement74
What’s on ESP – Related Service
Location MPW From Reg. Ed. In Reg. Ed. From Spec. Ed. Initiation Date – Duration of Services Provider
If the service is Speech/Language, list the name of the Speech Pathologist
Educational Services & Placement75
Related Service – Assigning Minutes Per Week
Some Related Services have minutes assigned to them
Individual Aide
Social Work
Speech
Some do not
Behavior Intervention Plan
Transportation
Health Services
Educational Services & Placement76
What’s on ESP Educational Environment Considerations
The first statement requires an explanation, regardless if yes or no is checked.
General Ed with Aids and Services not enough
Nonacademic Activities/Extracurricular Activities
Attendance is at the school he/she would attend if nondisabled
Educational Services & Placement77
What’s on ESP
Placement Considerations
If the “Other” box is checked the user may create an individualized “Potentially Harmful Effect”.
Transportation
Special Transportation
Do not forget to include Special Transportation in the Related Service Area too
ESY
Which Educational Services Page do you use to document ESY?
Educational Services & Placement78
Check These Areas
School Year Initiation & Duration Date
Educational Services & Placement79
ISBE Notice and Consent
80
Notification of Conference
81
Notification of Conference
10 Calendar Days
Three attempts for attendance not on this page anymore
Check all reasons for the meeting that apply
Only invite those who need to attend
Related service people need to be involved in arranging the meeting time
Notice of Conference82
Emailing the Notification of Conference
Complete the Notice of Conference
Click “Save and Print”
Save the Notice of Conference
Compose an email,
Address the email to the appropriate parties
Attach the saved Notice of Conference
Send the email
Important – Perandoe must receive a signed copy of the Notice of Conference for the student’s file.
Notice of Conference83
Conference Recommendations
84
Conference Recommendations
Filled out with every IEP
Check the boxes that apply
Get Parent Signature if you made a change to the services that the student will receive.
Conference Recommendations85
Program Amendment
86
Purpose of Program Amendment
Sometimes the school district and the parent/guardian agree not to reconvene the IEP meeting for the purposes of making changes to a student’s IEP. The Program Amendment Form is the documentation that this decision has been made and minor changes have occurred to the student’s services.
Program Amendment87
Things to Remember about the Program Amendment
Changes that do not significantly impact a student’s services and/or placement.
Used in place of reconvening the IEP meeting. Can not take the place of an annual review
meeting. The form will be attached to the child’s IEP.
Send copy the Amendment to the parent. Ask the parent if he/she wants another copy of the IEP
Send Perandoe the original Amendment. We will attach it to the current IEP in the temporary record.
Program Amendment88
The Program Amendment and PowerIEP
Duplicate the IEP
Use the date the change will become effective.
Open the Program Amendment associated with the new date
Complete the form
Save and Print
Send a copy to the parents and one to Perandoe.
Do not make any changes to the IEP paperwork
Program Amendment89
Excusal of a Team Member
90
Excusal of a Team Member Provides the written documentation for the excusal of
one of the required team members.
A school district and the parent/guardian may agree BEFORE THE MEETING BEGINS, in writing, to excuse an IEP team member in whole or part under the following circumstances:
If the attendance of the member is not necessary because the member’s area of curriculum or related services is not being modified or discussed in the meeting, or
If the meeting does involve a modification to or discussion of the special and related services but the team member submits, in writing, input into the development of the IEP prior to the meeting.
Excusal91
Printing
92
Save & Print
Found at the top of each page
Allows user to view individual pages and then print
93
Print All
Found on Student File Page
Prints every page viewed by user
Page may not necessarily have information on it
Not a good idea to use to use this button
94
Print Option
Found on Student File Page
Opens new page with printing options
Allows user to choose the page(s) to print
95
Request
Please do not print out Evaluation Information , Consent for Initial Evaluation or Consent for Reevaluation unless specifically asked to by school psychologist or educational diagnostician.
The paperwork may not be completely finished at the time of the printing.
96
Sending Paperwork to Perandoe
97
Paperwork to Perandoe
DO NOT HOLD ON TO YOUR PAPERWORK!
SEND IN YOUR ORIGINAL IEPS AS SOON AS YOU COMPLETE THEM
FACTS Tracking FormIf an Annual Review Meeting was held,
send reviewed Goals and Objectives DECEMBER 1 COUNT
98
ReportsTools For Teachers
99
Student IEP Data
Student IEP Data100
Student IEP Data
Last Name
First Name
Date of Birth
Grade
Ethnicity
Serving School
Current School Year
Case Manager
Reevaluation date
Anticipated Graduation
Most Recent & Current IEP
Extend School Year
Annual Review Date
Address
Phone Number
Student IEP Data101
Student IEP Data
Log on to PowerIEP
Click PowerIEP
Click Enter IEP
In the top left corner of the blue screen are the words, “View Student IEP Data”
Click these words.
Once the report appears, data can be sorted by last name, grade, current school year, case manager, next school year, and next school year case manager.
Student IEP Data102
103
Student IEP Data
It is also possible to download the report as CSV. By clicking this button, the report is opened in Excel. From Excel, the user can delete columns and rows and sort by any column heading.
Student IEP Data104
105
Printed Excel Document
Student IEP Data106
Accommodations Report
107
Accommodations Report
Create a list of accommodations for any teacher
Type of Accommodation Educational
Testing
All
Sort by Last Name
Grade
Serving School
Accommodations Report108
Accommodations Report
Log on to PowerIEP
Click PowerIEP
Click Accommodations Report
Add a title (header) if you prefer
Select the students to be included in this report
Show: All Accommodations, Educational Accommodations, or Testing Accommodations
Sort by: Last Name, Grade, Serving School
Accommodations Report109
110
Parent Contact Form
111
Parent Contact Form
Includes important Demographic Information
Parent/Guardian Name
Address
Date of Birth
Home and Work Phone
Address
Grade
A Record of Parent Contact
Date
Type of Contact
Participants
Area(s) of Concern
Action/Intervention
Staff Name
Parent Contact112
Parent Contact Form
Log on to PowerIEP
Click PowerIEP
Click Enter IEP
Open the record of the student in which you wish to document contact
The Parent Contact Form link is to the left of the student’s name
114
Parent Contact Form
The information entered stays with the student record each year
The report can be printed out
IMPORTANT – This report can be subpoenaed
Parent Contact115
116
Patty’s Turn-A-Rounds (Quarterly FACTS Reports)
Three Important Dates for us! December
March
May
Check all codes! Eligibility
EE
% Special Ed
Please return to us within the deadline!
117
Miscellaneous
Infinitec
70/30 Rule
Perandoe.orgCarol’s Corner
Resources
Annual Review Binder
For Teachers
From Workshops
118