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AMAIUB StandingCommittees Guidelines
AMAIUB - College Standing Committee Guidelin
Contents Acknowledgment …………………………………………………………………………….4
College Standing Committees General
Manner of Appointment
Composition ........................................
Alumni Committee (AC) ………………………………………………………
Section A – Responsibilities and Inputs ………………
Section B – Deliverables ………………………………
Section C – Reporting …………………………………
Community Engagement Committee (CEC) .…………………………………...
Section A – Responsibilities and Inputs …………
Section B – Deliverables …………………
Section C – Reporting …
Curriculum Review Committee (CRC) ……
Section A – Responsibilities and Inputs ……
Section B – Deliverables ………………………
Section C – Reporting ……………………………
E-Learning Committee (ELC) ……………
Section A – Responsibilities and Inputs …………
Section B – Deliverables ……………………………
Section C – Reporting …………………………………
Faculty Committee for Assessment and Evaluation of PEOs
Section A – Responsibilities and Inputs ………
Section B – Deliverables …………………………
Section C – Reporting ………………………………
Faculty Committee for Assessment and Evaluation of PILOs (SOs)…
Section A – Responsibilities and Inputs ……
College Standing Committee Guidelines
Acknowledgment …………………………………………………………………………….4
College Standing Committees General Rules ………………………………………………5
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Alumni Committee (AC) ………………………………………………………
Responsibilities and Inputs …………………….……………………………
Deliverables …………………………………….…………………………
Reporting ………………………………………………………………………..8
ommittee (CEC) .…………………………………...
Responsibilities and Inputs ……………….………………………………
Deliverables ……………………...…………………………………………….10
Reporting …………………………………………..…………………………..10
Curriculum Review Committee (CRC) ……..………………………………..
Responsibilities and Inputs ………...……………………………………
Deliverables …………………………...……………………………………….11
Reporting ………………………………..……………………………………..11
Learning Committee (ELC) ……………....………………………………..
Responsibilities and Inputs ……………...…………………………………….13
Deliverables ………………………………...………………………………….13
Reporting ……………………………………...……………...
Faculty Committee for Assessment and Evaluation of PEOs…………………
Responsibilities and Inputs …………...……………………………………….15
Deliverables ………………………………...………………………………….15
Reporting …………………………………..…………………………
Faculty Committee for Assessment and Evaluation of PILOs (SOs)………………...
Responsibilities and Inputs ………...………………………………………….17
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Acknowledgment …………………………………………………………………………….4
Rules ………………………………………………5
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Alumni Committee (AC) ……………………………………………………………….…..7
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ommittee (CEC) .…………………………………...……..…..9
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AMAIUB - College Standing Committee Guidelin
Section B – Deliverables ………………………
Section C – Reporting ……………………………
Faculty Development Committee (FDC) ……………………………
Section A – Responsibilities and Inputs …………
Section B – Deliverables ……………………………
Section C – Reporting …………………………………
Instructional Materials/Library Committee (IMC/LC) ..……………
Section A – Responsibilities and Inputs …………
Section B – Deliverables ………………………………………
Section C – Reporting ……………………………………………
Ranking and Promotion Committee (RPC) ..………………………………..
Section A – Responsibilities and Inputs ……………
Section B – Deliverables ………………………………
Section C – Reporting ……………………………………
Student Concern Committee and Grade Appeal Committee (SCC) ………..
Section A – Responsibilities and Inputs …………………………………
Section B – Deliverables …………………………………………………
Section C – Reporting ………………………………………………………
Research Committee (RC) …………………………………………
Section A – Responsibilities and Inputs …………
Section B – Deliverables ………………………………
Section C – Reporting ……………………………………
Student Disciplinary Tribunal
Section A – Responsibilities and Inputs ……………
Section B – Deliverables ……………………………
Section C – Reporting ………………………………
College Standing Committee Guidelines
Deliverables …………………………...……………………………………….18
Reporting ………………………………..…………………………
Faculty Development Committee (FDC) …………………………………..
Responsibilities and Inputs ……………...…………………………………….19
Deliverables ………………………………...………………………………….19
Reporting ……………………………………..………………………………..20
ructional Materials/Library Committee (IMC/LC) ..………………...
Responsibilities and Inputs ……………...…………………………………….21
Deliverables …………………………………………...……………………….22
Reporting ………………………………………………..……………………..22
g and Promotion Committee (RPC) ..………………………………..
Responsibilities and Inputs ………………...………………………………….23
Deliverables …………………………………...……………………………….23
Reporting ………………………………………..……………………………..23
Committee and Grade Appeal Committee (SCC) ………..
Responsibilities and Inputs ……………………………………...
Deliverables ……………………………………………………...
Reporting ………………………………………………………
ee (RC) ………………………………………….....……………
Responsibilities and Inputs ……………...…………………………………….27
Deliverables …………………………………...……………………………….28
Reporting ………………………………………..……………………………..29
Student Disciplinary Tribunal (SDT) ………………………………………..
Responsibilities and Inputs ………………..…………………………………..31
Deliverables ………………………………...………………………………….31
Reporting …………………………………..…………………………………..31
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g and Promotion Committee (RPC) ..………………………………..….….…….23
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Committee and Grade Appeal Committee (SCC) ………..…....…….25
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Reporting …………………………………………………………..…………..26
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(SDT) ………………………………………..……..…….31
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AMAIUB - College Standing Committee Guidelin
Continuous Quality Improvement (CQI) …………
Section A – Responsibilities and Inputs …………
Section B – Deliverables ………………………………………………
Section C – Reporting ………………………………………………………
List of Committee Reports (CQI) ……………………………….…………..
Section A – Responsibilities and Inputs ………………
Section B – Deliverables ……………………………………...
Section C – Reporting ………………………………………..
College Standing Committee Guidelines
Continuous Quality Improvement (CQI) …………………...………………..
Responsibilities and Inputs ………………………………………..…………..33
Deliverables …………………………………………………...
Reporting ………………………………………………………
List of Committee Reports (CQI) ……………………………….…………..
Responsibilities and Inputs ………………………………………..…………..35
Deliverables ……………………………………...…………………………….36
Reporting ………………………………………..……………………………..36
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Reporting …………………………………………………………..…………..33
List of Committee Reports (CQI) ……………………………….…………..…………….35
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AMAIUB - College Standing Committee Guidelin
Special thanks to AMAIUB Faculty
during the development of the guidelines.
Dr. Amin El Meligi
Dr. Lani Palatino
Mr. Ali Al Jassim
Mr. Roger Reyes
Dr. Rolou Maata
Dr. Dennis Blanco
Dr. Gerry Talisic
Dr. Beda Aleta
Dr. Lorna Gappi
Dr. Jennifer Dela Torre
Dr. Claire Cosgrove
Dr. Minerva Bunagan
Ms. Manal Sahwan
College Standing Committee Guidelines
Acknowledgment
Special thanks to AMAIUB Faculty members for their valuable comments and contributions
during the development of the guidelines.
Head of Research
Center of General Education
Head Community Engagement
Alumni Office
College of Administrative and Financial Studies
College of Administrative and Financial Studies
College of Engineering
College of Engineering
Center of General Education
Center of General Education
Center of General Education
College of Computer Studies - QAAO
Student Affairs Office
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members for their valuable comments and contributions
College of Administrative and Financial Studies
College of Administrative and Financial Studies
AMAIUB - College Standing Committee Guidelin
College Standing Committees General Rules
Manner of Appointment
Any College Standing Committee shall be appointed by the College Dean with the final
concurrence and approval of the University Provost.
Composition
Any College Standing Committee consists of
one Chair person,
one Co-Chair person,
one Member representative
College Standing Committee Guidelines
College Standing Committees General Rules
Any College Standing Committee shall be appointed by the College Dean with the final
concurrence and approval of the University Provost.
ege Standing Committee consists of
and
ne Member representative from each department or specialization of the C
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College Standing Committees General Rules
Any College Standing Committee shall be appointed by the College Dean with the final
tment or specialization of the College.
AMAIUB - College Standing Committee Guidelin
Alumni Committee (AC)
The Alumni Committee (AC) i
inputs, as shown in Section A, the AC submits to the Dean a set of recommendations
reports dealing with Alumni surveys.
Section A - Responsibilities and Inputs
1. Support the University Alumni Office by participating in all of
College Alumni Committee, specifically:
a. attends all of the meetings called by the Head of the Placement Linkage
Alumni Office (HPLAO);
b. organizes the alumni homecoming every year, in coordination with the
HPLAO;
c. organizes and
with the HPLAO;
d. encourages alumni participation in AMAIUB events and activities;
2. Maintain currency of the C
specifically:
a. gets the current College’s alumni database from the Head of the Alumni
Affairs Office;
b. retrieves from the Registrar’s Office the list of the previous trimester’s
graduates of the College’s programs, at the start of every trimester;
c. adds the records of the new graduates
d. prints the updated College’s alumni database at the end of the trimester, and
submits it to the Dean, copy furnished the HPLAO and the QA Office.
3. Maintain communication with the College’s graduates,
database is updated.
4. Conduct researches or surveys to all the College’s alumni. The College Alumni
Committee, specifically: gathers data on the alumni’s destination upon graduation,
their current employment status, professional development, PEO evaluation
surveys that may be required by the College or the University.
5. Develop the annual alumni activity plan for the College. The College Alumni
Committee, specifically:
a. proposes activities such as seminars or workshops for the alumni, alumni
testimonies; and other opportunities for community engagement participation
by the alumni; College Standing Committee Guidelines
Alumni Committee (AC)
Committee Guidelines
The Alumni Committee (AC) is a recommendatory body in the College. Based on a set of
inputs, as shown in Section A, the AC submits to the Dean a set of recommendations
reports dealing with Alumni surveys.
Responsibilities and Inputs
Support the University Alumni Office by participating in all of
College Alumni Committee, specifically:
attends all of the meetings called by the Head of the Placement Linkage
Alumni Office (HPLAO);
organizes the alumni homecoming every year, in coordination with the
strengthens the AMAIUB Alumni Association, in coordination
with the HPLAO; and
encourages alumni participation in AMAIUB events and activities;
Maintain currency of the College’s alumni database. The College Alumni Committee,
nt College’s alumni database from the Head of the Alumni
retrieves from the Registrar’s Office the list of the previous trimester’s
graduates of the College’s programs, at the start of every trimester;
adds the records of the new graduates to the current database;
prints the updated College’s alumni database at the end of the trimester, and
submits it to the Dean, copy furnished the HPLAO and the QA Office.
communication with the College’s graduates, and ensur
Conduct researches or surveys to all the College’s alumni. The College Alumni
Committee, specifically: gathers data on the alumni’s destination upon graduation,
their current employment status, professional development, PEO evaluation
surveys that may be required by the College or the University.
Develop the annual alumni activity plan for the College. The College Alumni
Committee, specifically:
proposes activities such as seminars or workshops for the alumni, alumni
monies; and other opportunities for community engagement participation
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ollege. Based on a set of
inputs, as shown in Section A, the AC submits to the Dean a set of recommendations and
Support the University Alumni Office by participating in all of its activities. The
attends all of the meetings called by the Head of the Placement Linkage
organizes the alumni homecoming every year, in coordination with the
strengthens the AMAIUB Alumni Association, in coordination
encourages alumni participation in AMAIUB events and activities;
ollege’s alumni database. The College Alumni Committee,
nt College’s alumni database from the Head of the Alumni
retrieves from the Registrar’s Office the list of the previous trimester’s
graduates of the College’s programs, at the start of every trimester;
to the current database; and
prints the updated College’s alumni database at the end of the trimester, and
submits it to the Dean, copy furnished the HPLAO and the QA Office.
ensure that the alumni
Conduct researches or surveys to all the College’s alumni. The College Alumni
Committee, specifically: gathers data on the alumni’s destination upon graduation,
their current employment status, professional development, PEO evaluation, and other
Develop the annual alumni activity plan for the College. The College Alumni
proposes activities such as seminars or workshops for the alumni, alumni
monies; and other opportunities for community engagement participation
AMAIUB - College Standing Committee Guidelin
b. proposes corresponding budget for the activities;
c. facilitates approval of the activity plan by the Dean then submits it to the Head
of Alumni Affairs, through the Dea
Plan.
Section B - Deliverables
1. Minutes of Meetings (at least 1 every trimester)
2. College Alumni Directory by Batch
3. College Alumni Survey Results
4. Activity Reports; and
5. College Alumni Activity Plan
Section C - Reporting
The College Alumni Coordinator reports directly to the College Dean, maintaining
constant communication with the HPLAO. All deliverables are accordingly submitted to
the Dean, copy furnished thePEO Committee, HPLAO and QAAO.
College Standing Committee Guidelines
proposes corresponding budget for the activities; and
facilitates approval of the activity plan by the Dean then submits it to the Head
of Alumni Affairs, through the Dean, for inclusion in the Institutional Alumni
Minutes of Meetings (at least 1 every trimester);
College Alumni Directory by Batch;
College Alumni Survey Results;
College Alumni Activity Plan.
The College Alumni Coordinator reports directly to the College Dean, maintaining
constant communication with the HPLAO. All deliverables are accordingly submitted to
the Dean, copy furnished thePEO Committee, HPLAO and QAAO.
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facilitates approval of the activity plan by the Dean then submits it to the Head
n, for inclusion in the Institutional Alumni
The College Alumni Coordinator reports directly to the College Dean, maintaining
constant communication with the HPLAO. All deliverables are accordingly submitted to
AMAIUB - College Standing Committee Guidelin
Community Engag
The College Committee for Community Engagement
engagement activities of the C
External Affairs & Community Engagement
Dean.
Section A - Responsibilities and Inputs
1. In consultation with the faculty members and the Dean of the College, the CEC initiates
community engagement projects that involve the participation of the students, alumni,
faculty, and staff of the College. The CEC, specifically:
a. identifies areas within
where community engagement projects can be integrated;
b. prepares the project proposal(s), which include the target beneficiaries, project
implementers, schedule of activities, and budget allocation
c. presents the project proposal(s) to the College Dean for evaluation and final approval;
d. prepares the College Community Engagement Plan and submits it to the Office of the
External Affairs & Community Engagement (OEACE) through the Dean f
in the calendar of CE events.
2. The CEC ensures smooth implementation of the College’s
Plan.The CEC, specifically:
a. prepares all resourcesto be used in the particular CE project, in coordination with
appropriate departments/
b. spearheads the implementation of the activities, in collaboration with the College’s
faculty members, ensuring
schedule and participants’ attendance is monitored;
c. documents the CE activity and prepares the activity reportwithin two weeks after the
activity;
d. prepares and submits liquidation report to the appropriate department, at latest, 1
week after the project implementation.
3. The CEC evaluates the CE project implementation through
goals versus the expected ones and by:
College Standing Committee Guidelines
Community Engagement Committee (CEC)
Committee Guidelines
The College Committee for Community Engagement (CEC) is in-charge of the community
ties of the College. The CEC closely coordinates with the Office of the
External Affairs & Community Engagement (OEACE) and directly reports to the College
Responsibilities and Inputs
In consultation with the faculty members and the Dean of the College, the CEC initiates
community engagement projects that involve the participation of the students, alumni,
ollege. The CEC, specifically:
the Community Engagement (CE) framework of the University
where community engagement projects can be integrated;
prepares the project proposal(s), which include the target beneficiaries, project
implementers, schedule of activities, and budget allocations, among others;
presents the project proposal(s) to the College Dean for evaluation and final approval;
prepares the College Community Engagement Plan and submits it to the Office of the
External Affairs & Community Engagement (OEACE) through the Dean f
in the calendar of CE events.
The CEC ensures smooth implementation of the College’s Community Engagement
.The CEC, specifically:
prepares all resourcesto be used in the particular CE project, in coordination with
appropriate departments/units in AMAIUB;
spearheads the implementation of the activities, in collaboration with the College’s
ensuring that activities are held in accordance with the set time
schedule and participants’ attendance is monitored;
tivity and prepares the activity reportwithin two weeks after the
prepares and submits liquidation report to the appropriate department, at latest, 1
after the project implementation.
The CEC evaluates the CE project implementation through an analysis of the achieved
goals versus the expected ones and by:
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ement Committee (CEC)
charge of the community
ollege. The CEC closely coordinates with the Office of the
(OEACE) and directly reports to the College
In consultation with the faculty members and the Dean of the College, the CEC initiates
community engagement projects that involve the participation of the students, alumni,
the Community Engagement (CE) framework of the University
prepares the project proposal(s), which include the target beneficiaries, project
s, among others;
presents the project proposal(s) to the College Dean for evaluation and final approval;
prepares the College Community Engagement Plan and submits it to the Office of the
External Affairs & Community Engagement (OEACE) through the Dean for inclusion
Community Engagement
prepares all resourcesto be used in the particular CE project, in coordination with
spearheads the implementation of the activities, in collaboration with the College’s
that activities are held in accordance with the set time
tivity and prepares the activity reportwithin two weeks after the
prepares and submits liquidation report to the appropriate department, at latest, 1
an analysis of the achieved
AMAIUB - College Standing Committee Guidelin
a. conducting survey to the participants to evaluate the activity
included in the activity report;
b. if applicable, within 6 months after the CE activity,ascertains that
skills acquired by the participants are used to improve their lives;
c. conducts survey to AMAIUB students who participated in the CE project, if there are
any, to evaluate the impact of the activity on their personal development;
d. in coordination with the Dean, assesses the involvement of the College’s faculty
members in terms of their attendance and performance in the CE activities of the
College or the institution as a whole
Section B - Deliverables
1. Community Engagement Plan
2. Project Proposals;
3. Activity Reports;
4. Liquidation Reports;
5. Activity Evaluation Reports
6. Student Feedback Reports
7. Minutes of CEC Meetings
8. Trimestral Accomplishment Reports (1
9. Annual Accomplishme
10. Memorandum of Understanding with community partners, organizations or local
government agencies if applicable
11. Faculty Evaluation Report on Community Engagement
Section C - Reporting
The CECreports to the College Dean and
College Dean.
College Standing Committee Guidelines
conducting survey to the participants to evaluate the activity – results of which to be
included in the activity report;
if applicable, within 6 months after the CE activity,ascertains that
skills acquired by the participants are used to improve their lives;
conducts survey to AMAIUB students who participated in the CE project, if there are
any, to evaluate the impact of the activity on their personal development;
ation with the Dean, assesses the involvement of the College’s faculty
members in terms of their attendance and performance in the CE activities of the
College or the institution as a whole – results of which form part of the PAST.
Community Engagement Plan;
Activity Evaluation Reports;
Student Feedback Reports;
Minutes of CEC Meetings;
Trimestral Accomplishment Reports (1st Trimester and 2nd Trimester)
Annual Accomplishment Report (3rdTrimester);
Memorandum of Understanding with community partners, organizations or local
government agencies if applicable; and
Faculty Evaluation Report on Community Engagement.
The CECreports to the College Dean and coordinates with the OEACE through the
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results of which to be
if applicable, within 6 months after the CE activity,ascertains that the knowledge or
conducts survey to AMAIUB students who participated in the CE project, if there are
any, to evaluate the impact of the activity on their personal development;
ation with the Dean, assesses the involvement of the College’s faculty
members in terms of their attendance and performance in the CE activities of the
results of which form part of the PAST.
Trimester);
Memorandum of Understanding with community partners, organizations or local
coordinates with the OEACE through the
AMAIUB - College Standing Committee Guidelin
Curriculum Review Committee (CRC)
The Curriculum Review Committee (CRC) i
on a set of inputs, as shown in Section A, the CRC submits t
recommendations along curriculum.
Section A - Responsibilities and Inputs
1. Consolidate course review reports and identify valid recommendations for course
updates.
2. Review the CILO and PILO evaluation reports to identify and recommend a
changes in course specifications and curriculum structure.
3. Review the PEO evaluation report to identify PILOs and related courses that may
need updates.
4. Review the CQI Reports related to course delivery.
5. Review the Alumni and Employers satisfaction
updates in the curriculum.
6. Review PIAP recommendations as well as any other stakeholders’ report to identify
potential updates in the curriculum.
7. Review the curriculum Benchmark reports to identify potential updates in
curriculum.
8. Review the market needs, sectorial studies (internally or externally developed) and the
international/national standards to recommend potential updates in the
suggest a new curriculum.
Section B - Deliverables
1. CRC Minutes of Meetings (at least 02 Every Trimester)
2. Recommendations for Course Updates / Trimester
3. Annual Summary of Suggested Course Updates
4. Annual Curriculum Suggested Updates, if any
5. Recommendation of new curricula, if any
Section C - Reporting
CRC members report to the College D
reports to Dean’s Office and QAAO.
College Standing Committee Guidelines
Curriculum Review Committee (CRC)
Committee Guidelines
The Curriculum Review Committee (CRC) is a recommendatory body in the C
on a set of inputs, as shown in Section A, the CRC submits to the Dean a set of
recommendations along curriculum.
Responsibilities and Inputs
Consolidate course review reports and identify valid recommendations for course
Review the CILO and PILO evaluation reports to identify and recommend a
changes in course specifications and curriculum structure.
Review the PEO evaluation report to identify PILOs and related courses that may
the CQI Reports related to course delivery.
Review the Alumni and Employers satisfaction survey results to identify potential
updates in the curriculum.
Review PIAP recommendations as well as any other stakeholders’ report to identify
potential updates in the curriculum.
Review the curriculum Benchmark reports to identify potential updates in
Review the market needs, sectorial studies (internally or externally developed) and the
international/national standards to recommend potential updates in the
suggest a new curriculum.
of Meetings (at least 02 Every Trimester)
Recommendations for Course Updates / Trimester
Annual Summary of Suggested Course Updates
Annual Curriculum Suggested Updates, if any
Recommendation of new curricula, if any
report to the College Dean and submit their recommendation
ffice and QAAO.
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s a recommendatory body in the College. Based
o the Dean a set of
Consolidate course review reports and identify valid recommendations for course
Review the CILO and PILO evaluation reports to identify and recommend adequate
Review the PEO evaluation report to identify PILOs and related courses that may
survey results to identify potential
Review PIAP recommendations as well as any other stakeholders’ report to identify
Review the curriculum Benchmark reports to identify potential updates in the
Review the market needs, sectorial studies (internally or externally developed) and the
international/national standards to recommend potential updates in the curriculum or
ean and submit their recommendations and annual
AMAIUB - College Standing Committee Guidelin
College Standing Committee Guidelines
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AMAIUB - College Standing Committee Guidelin
E-Learning
The e-Learning Committee (ELC) shall provide leadership for the academic units and faculty
as they develop, implement and sustain high quality pedagogical practices in technology
enhanced teaching and learning, often
plan, implement, monitor and evaluate the e
deliver high quality education in each of
asset out in Section B, the e-LC submi
Section A – Definition of E-Learning
E-Learning, as used in this document includes, but is not limited to, learning conducted via
electronic media, typically on the Internet. It includes online l
University course management system (Moodle) and other electronicresources like
computers, laptops, handheld devices, smart boards etc. in the teaching
Section B–Responsibilities andIn
1. Identify the role and direction of e
2. Assess the e-Learning needs of the C
gathering procedures.
3. Identify and disseminate information regarding availab
College and ensure faculty members
resources.
4. Advocate the use of the e
5. Identify and recommend requirements that will maximize the utilization of the e
Learning resources.
6. Identify and recommend e
acquiredto enhance the teaching and learning process.
7. Coordinate with the IT and Library Departments regarding e
concerns and requirements.
8. Identify e-Learning best practices in the C
challenges, possible problems or issues that restrict utilization of e
9. Monitor and report the utilization
10. Identify and recommend approaches to the evaluation, development, implementation
and maintenance of e
teaching.
College Standing Committee Guidelines
Learning Committee (ELC)
Guidelines
Learning Committee (ELC) shall provide leadership for the academic units and faculty
as they develop, implement and sustain high quality pedagogical practices in technology
enhanced teaching and learning, often referred to as e-Learning. The Committee is charged to
plan, implement, monitor and evaluate the e-Learning tools, methods and approaches that
deliver high quality education in each of College of the University. Based on a s
LC submits all reports to the Dean of the College.
Learning
Learning, as used in this document includes, but is not limited to, learning conducted via
electronic media, typically on the Internet. It includes online learning such as the use of the
niversity course management system (Moodle) and other electronicresources like
computers, laptops, handheld devices, smart boards etc. in the teaching-learning process.
s andInputs
direction of e-Learning at the College.
Learning needs of the College through SWOT analysis and other data
Identify and disseminate information regarding available e-Learning resources of the
faculty members and students have access and usage of these
Advocate the use of the e-Learning resources.
Identify and recommend requirements that will maximize the utilization of the e
Identify and recommend e-Learning resources that may be produced,developed
acquiredto enhance the teaching and learning process.
Coordinate with the IT and Library Departments regarding e
concerns and requirements.
Learning best practices in the College as well as unmet needs and
possible problems or issues that restrict utilization of e-
Monitor and report the utilization of e-Learning resources at the College.
Identify and recommend approaches to the evaluation, development, implementation
and maintenance of e-Learning resources and their potential usage in learning and
P a g e | 13
Learning Committee (ELC) shall provide leadership for the academic units and faculty
as they develop, implement and sustain high quality pedagogical practices in technology-
ommittee is charged to
Learning tools, methods and approaches that
d on a set of inputs,
n of the College.
Learning, as used in this document includes, but is not limited to, learning conducted via
earning such as the use of the
niversity course management system (Moodle) and other electronicresources like
learning process.
ollege through SWOT analysis and other data
Learning resources of the
ccess and usage of these
Identify and recommend requirements that will maximize the utilization of the e-
Learning resources that may be produced,developed or
Coordinate with the IT and Library Departments regarding e-learning-related
ollege as well as unmet needs and
-Learning.
ollege.
Identify and recommend approaches to the evaluation, development, implementation
esources and their potential usage in learning and
AMAIUB - College Standing Committee Guidelin
Section C–Deliverables
1. Annual Plan of Activities (with Timeline)
2. Inventory of e-Learning Resources
3. Utilization Monitoring Report
4. e-Learning Reports on Best Practices, Needs Assessments and Recom
Learning inclusion in the curriculum; of e
training and up skilling)
5. Activity Reports
6. Minutes of the Meeting
Section D–Reporting
The ELC reports to the College Dean
recommendations at the Academic Council meetings. Reports are filed in the
Office and copies in the QAAO.
College Standing Committee Guidelines
Annual Plan of Activities (with Timeline)
Learning Resources
Utilization Monitoring Report
Learning Reports on Best Practices, Needs Assessments and Recommendations (for e
Learning inclusion in the curriculum; of e-Learning applications and utilization; of e
ts to the College Dean. The Dean will present
recommendations at the Academic Council meetings. Reports are filed in the
QAAO.
P a g e | 14
mendations (for e-
Learning applications and utilization; of e-Learning
present the reports and
recommendations at the Academic Council meetings. Reports are filed in the Dean’s
AMAIUB - College Standing Committee Guidelin
Faculty Committee for Assessment and Evaluation of PEOs
The Faculty Committee for Assessment
Objectives is a recommendatory body in the C
submits to the Dean a set of recommendations for effective assessment of programme
educational objectives.
Section A – Responsibilities and Inputs
1. Prepare if necessary Assessment Tools and Forms. The suggested tools and forms
should be approved by the Academic C
use.
2. Orient Alumni Affairs and Placement & Linkages Office on the
the Programme Educational Objectives identifying the frequency and specificity of
each method including reports for submission.
3. Request reports from Alumni Affairs and Placement & Linkages Office covering
results of the surveys conduct
4. Consolidate ratings of programme educational objectives gathered from the results of
satisfaction surveys conducted on:
Alumni who graduated three to five years during the conduct of the survey.
Employers who ha
5. Determine the extent to which the PEOs are achieved on each of the assessment
methods.
6. Review and appropriately determine the distribution of percentage to be allocated to
each of the assessment methods
7. Compute the extent to which the PEOs are achieved using the allocated percentage
8. Conclude the extent to which the PEOs are achieved by graduates of the programme
9. Draw recommendations as way of bridging the gap between then attained value and
the ideal value.
10. Identify the PEO(s) which has not been achieved by the alumni of the programme.
11. Determine the specific areas which contribute for the non
12. Formulate and recommend
improving the performance of the alumni in achieving the PEO/s.
Section B – Deliverables
1. Committee minutes of meeting
2. Report of Assessment and Evaluation of PEOs including survey results from Alumni
and Employer on PEO assessment (as attachments)
College Standing Committee Guidelines
Faculty Committee for Assessment and Evaluation of PEOs
Committee Guidelines
The Faculty Committee for Assessment and Evaluation of Programme Educational
s a recommendatory body in the College. Based on set of inputs, the Committee
set of recommendations for effective assessment of programme
Responsibilities and Inputs
Prepare if necessary Assessment Tools and Forms. The suggested tools and forms
by the Academic Council, if necessary, before dissemination and
Alumni Affairs and Placement & Linkages Office on the methods of assessing
the Programme Educational Objectives identifying the frequency and specificity of
each method including reports for submission.
Request reports from Alumni Affairs and Placement & Linkages Office covering
results of the surveys conducted on alumni and employers of the programme.
Consolidate ratings of programme educational objectives gathered from the results of
satisfaction surveys conducted on:
Alumni who graduated three to five years during the conduct of the survey.
Employers who have graduates of the programme, taken as a collective.
the extent to which the PEOs are achieved on each of the assessment
and appropriately determine the distribution of percentage to be allocated to
each of the assessment methods.
the extent to which the PEOs are achieved using the allocated percentage
Conclude the extent to which the PEOs are achieved by graduates of the programme
Draw recommendations as way of bridging the gap between then attained value and
which has not been achieved by the alumni of the programme.
Determine the specific areas which contribute for the non-achievement of the PEO/s.
Formulate and recommend possible solutions to the Dean that will ensure meeting or
improving the performance of the alumni in achieving the PEO/s.
Committee minutes of meeting; and
Report of Assessment and Evaluation of PEOs including survey results from Alumni
and Employer on PEO assessment (as attachments).
P a g e | 15
Faculty Committee for Assessment and Evaluation of PEOs
and Evaluation of Programme Educational
ollege. Based on set of inputs, the Committee
set of recommendations for effective assessment of programme
Prepare if necessary Assessment Tools and Forms. The suggested tools and forms
before dissemination and
methods of assessing
the Programme Educational Objectives identifying the frequency and specificity of
Request reports from Alumni Affairs and Placement & Linkages Office covering
ed on alumni and employers of the programme.
Consolidate ratings of programme educational objectives gathered from the results of
Alumni who graduated three to five years during the conduct of the survey.
ve graduates of the programme, taken as a collective.
the extent to which the PEOs are achieved on each of the assessment
and appropriately determine the distribution of percentage to be allocated to
the extent to which the PEOs are achieved using the allocated percentage.
Conclude the extent to which the PEOs are achieved by graduates of the programme.
Draw recommendations as way of bridging the gap between then attained value and
which has not been achieved by the alumni of the programme.
achievement of the PEO/s.
the Dean that will ensure meeting or
Report of Assessment and Evaluation of PEOs including survey results from Alumni
AMAIUB - College Standing Committee Guidelin
Section C – Reporting
The Committee reports to the College Dean
reports to the Dean’s Office
College Standing Committee Guidelines
The Committee reports to the College Dean, and submits its recommendation
reports to the Dean’s Office, and copies to QAAO.
P a g e | 16
recommendations and annual
AMAIUB - College Standing Committee Guidelin
Faculty Committee for Assessment and Evaluation of PILOs
The Faculty Committee for Assessment and Evaluation of Programme Intended Learning
Outcome (PILO) is a recommendatory body in the C
Committee submits to the Dean
learning outcomes.
Section A – Responsibilities and Inputs
1. Identify direct and indirect Assessment Tools and prepare adequate forms/template
when necessary. The suggested tools are subject to
Council and QAAO before dissemination and usage.
2. Suggest, in coordination with the CRC, and the Programme/Department Head the list
of courses to be considered in the PILOs evaluations. The suggested course list has to
be approved by the College
3. Orient faculty members on the me
Learning Outcomes and identif
accomplish.
4. Consolidate
a. results of direct assessment of learning outcomes by faculty from the
courses by the College (see 02);
b. ratings gathered from the results of student defense of the terminal design
course/capstone (if applicable)
c. ratings gathered from the results of student performance evaluation by practicum
supervisors;
d. ratings of learning outcomes gat
by students on selected courses
e. ratings of learning outcomes gathered from the results of Senior Exit Survey
5. Determine the extent to which the PILOs are achieved on each of the assessment
methods.
6. Review and determine the distribution of percentage to be allocated to each of the
assessment methods based on previously set value(s)
7. Compute the extent to which the PILOs are achieved using the allocated percentage
8. Conclude the extent to
9. Identify the critical PILOs which have not been achieved by the students.
10. Determinethe specific assessment method in which the PILOs which have not been
achieved by the students is tied up with.
11. Formulate and recom
performance of the students in achieving the identified P
College Standing Committee Guidelines
Faculty Committee for Assessment and Evaluation of PILOs
(SOs)
Committee Guidelines
Committee for Assessment and Evaluation of Programme Intended Learning
s a recommendatory body in the College. Based on set of inputs, the
Committee submits to the Dean a set of recommendations for effective assessment of
Responsibilities and Inputs
direct and indirect Assessment Tools and prepare adequate forms/template
when necessary. The suggested tools are subject to the approval of the Academic
before dissemination and usage.
ggest, in coordination with the CRC, and the Programme/Department Head the list
of courses to be considered in the PILOs evaluations. The suggested course list has to
ollege Council before implementation
Orient faculty members on the methods of assessing the Programme Intende
Learning Outcomes and identify appropriate courses and specific forms to
direct assessment of learning outcomes by faculty from the
courses by the College (see 02);
atings gathered from the results of student defense of the terminal design
course/capstone (if applicable);
atings gathered from the results of student performance evaluation by practicum
atings of learning outcomes gathered from the results of Self-
by students on selected courses; and
atings of learning outcomes gathered from the results of Senior Exit Survey
the extent to which the PILOs are achieved on each of the assessment
determine the distribution of percentage to be allocated to each of the
based on previously set value(s) as baseline information
Compute the extent to which the PILOs are achieved using the allocated percentage
Conclude the extent to which the PILOs are achieved by students.
the critical PILOs which have not been achieved by the students.
Determinethe specific assessment method in which the PILOs which have not been
achieved by the students is tied up with.
Formulate and recommend possible solutions to ensure meeting or improving the
performance of the students in achieving the identified PILOs.
P a g e | 17
Faculty Committee for Assessment and Evaluation of PILOs
Committee for Assessment and Evaluation of Programme Intended Learning
ollege. Based on set of inputs, the
set of recommendations for effective assessment of
direct and indirect Assessment Tools and prepare adequate forms/template
the approval of the Academic
ggest, in coordination with the CRC, and the Programme/Department Head the list
of courses to be considered in the PILOs evaluations. The suggested course list has to
thods of assessing the Programme Intended
appropriate courses and specific forms to
direct assessment of learning outcomes by faculty from the selected
atings gathered from the results of student defense of the terminal design
atings gathered from the results of student performance evaluation by practicum
of Self-Evaluation Survey
atings of learning outcomes gathered from the results of Senior Exit Survey.
the extent to which the PILOs are achieved on each of the assessment
determine the distribution of percentage to be allocated to each of the
as baseline information.
Compute the extent to which the PILOs are achieved using the allocated percentage.
the critical PILOs which have not been achieved by the students.
Determinethe specific assessment method in which the PILOs which have not been
ensure meeting or improving the
AMAIUB - College Standing Committee Guidelin
12. Draws any required recommendations as way of bridging the gap between the attained
value and the ideal value.
Section B – Deliverables
1. Committee minutes of meeting
2. Report of Assessment and Evaluation Process including samples of outputs from each
assessment methods (as attachments)
Section C – Reporting
The Committee reports to the College Dean
reports to the Dean’s Office and
(QAAO).
College Standing Committee Guidelines
Draws any required recommendations as way of bridging the gap between the attained
value and the ideal value.
Committee minutes of meeting
Report of Assessment and Evaluation Process including samples of outputs from each
assessment methods (as attachments)
The Committee reports to the College Dean, and submits its recommendation
reports to the Dean’s Office and copies to Quality Assurance and Accreditation Office
P a g e | 18
Draws any required recommendations as way of bridging the gap between the attained
Report of Assessment and Evaluation Process including samples of outputs from each
recommendations and annual
Quality Assurance and Accreditation Office
AMAIUB - College Standing Committee Guidelin
Faculty Development Committee (FDC)
The Faculty Development Committee (FDC) i
Based on a set of inputs, as shown in Section A, the FDC submits to the Dean set of
deliverables, recommendations and annual reports in the realm of faculty development.
Section A - Responsibilities and Inputs
1. Consolidate faculty portfolios and identif
updates.
2. Formulate the Faculty Development Plan integrating the professional, academic,
physical, social, cultural and spiritual welfare and well
3. Coordinate with the Human Resource
seminars, workshops, conferences and other development needs of the faculty
members.
4. Review the University’s faculty ranking, classification and promotional mechanism.
5. Recommend policyand procedural reforms in the hi
promotion process of faculty members whenever necessary
6. Sit and observe in the faculty applicant’s teaching demonstration to ensure the
selection, hiring and recruitment of qualified and competent faculty members.
7. Serve as committee members in all faculty development initiatives, activities and
programs of the university.
8. Monitor the implementation
conduct of their instruction and research activities.
9. Monitor the implementa
in the formulation of the improvement plan.
Section B – Deliverables
1. FDC Minutes of Meetings (at least 02 every trimester)
2. Activity Reports / Trimester
3. Faculty Development Accomplishment
Program (every 1st and 2
4. Annual Accomplishment Report (
Materials;
5. Faculty Development Plan (every end of 3
6. Faculty Portfolios.
College Standing Committee Guidelines
Faculty Development Committee (FDC)
Committee Guidelines
The Faculty Development Committee (FDC) is a recommendatory body in the C
a set of inputs, as shown in Section A, the FDC submits to the Dean set of
deliverables, recommendations and annual reports in the realm of faculty development.
Responsibilities and Inputs
faculty portfolios and identify valid recommendations for portfolio
Formulate the Faculty Development Plan integrating the professional, academic,
physical, social, cultural and spiritual welfare and well-being of the faculty members.
Coordinate with the Human Resource Office with regards to the potential trainings,
seminars, workshops, conferences and other development needs of the faculty
Review the University’s faculty ranking, classification and promotional mechanism.
Recommend policyand procedural reforms in the hiring, recruitment, selection and
promotion process of faculty members whenever necessary
Sit and observe in the faculty applicant’s teaching demonstration to ensure the
selection, hiring and recruitment of qualified and competent faculty members.
s committee members in all faculty development initiatives, activities and
programs of the university.
Monitor the implementation of faculty’s academic freedom and autonomy in the
conduct of their instruction and research activities.
Monitor the implementation of College Faculty Development Plan and assist the Dean
in the formulation of the improvement plan.
FDC Minutes of Meetings (at least 02 every trimester);
Activity Reports / Trimester;
Faculty Development Accomplishment Reports based on the Faculty Development
and 2nd Trimester);
Annual Accomplishment Report (every end of 3rd trimester) with Supporting
Faculty Development Plan (every end of 3rd Trimester); and
P a g e | 19
Faculty Development Committee (FDC)
s a recommendatory body in the College.
a set of inputs, as shown in Section A, the FDC submits to the Dean set of
deliverables, recommendations and annual reports in the realm of faculty development.
valid recommendations for portfolio
Formulate the Faculty Development Plan integrating the professional, academic,
being of the faculty members.
ith regards to the potential trainings,
seminars, workshops, conferences and other development needs of the faculty
Review the University’s faculty ranking, classification and promotional mechanism.
ring, recruitment, selection and
Sit and observe in the faculty applicant’s teaching demonstration to ensure the
selection, hiring and recruitment of qualified and competent faculty members.
s committee members in all faculty development initiatives, activities and
faculty’s academic freedom and autonomy in the
tion of College Faculty Development Plan and assist the Dean
e Faculty Development
trimester) with Supporting
AMAIUB - College Standing Committee Guidelin
Section C - Reporting
FDC reports to the College D
reports to Dean’s Office, and
College Standing Committee Guidelines
ollege Dean and submit its deliverables, recommendation
and copies to the QAAO.
P a g e | 20
deliverables, recommendations and annual
AMAIUB - College Standing Committee Guidelin
Instructional Materials/Library Committee (IMC/LC)
The Instructional Materials/Library Committee i
Based on a set of inputs, as shown in Section A, the IMC/LC submits to the Deans set of
recommendations along instructional materials/library matters.
SectionA – Responsibilities and Inp
1. Review the availability, credibility andup
references, journals/magazines, audio visual materials, e
suitable for teaching and learning processes.
2. Prepare the matrix of the availableand rec
journals/magazines, audio visual materials, e
course/programme/dep
3. Evaluate the prepared/requested textbooks, references, journals/magazines, audio
visual materials, e-books and online databases per course/programme/department by
the faculty members to be submitted to the D
4. Coordinate/check with the Librarian on the availability of recommended
purchase against the
based on the bibliographic description (title/author/edition/publication
year/copyright/number of copy) with emphasis on the 5
5. Prepare the following summary:
a. instructional materials per course/programme/department;
b. books per course/programme/department;
c. journals/magazines per course/programme/department;
d. audio visual materials (cd,cd
e. e-books per course/programme
f. online databases per course/programme/department;
g. book request by course in each department for next trimester.
6. Attend Library Committee meeting(s) and prepare reports for submission to the
7. Review guidelines on the acquisition of the
8. Review the coordinative/collaborative library activities by the library/faculty
course/programme/department.
9. Create guidelines on selling of excess books to be integrated with library andother
campusactivity.
10. Develop and formulateLibrary Committee by
conduct of activities such as book selection and
literacy other library services in support
College Standing Committee Guidelines
Instructional Materials/Library Committee (IMC/LC)
Committee Guidelines
Materials/Library Committee is a recommendatory body in the C
Based on a set of inputs, as shown in Section A, the IMC/LC submits to the Deans set of
recommendations along instructional materials/library matters.
and Inputs
Review the availability, credibility andup-datedness of recommended textbooks,
references, journals/magazines, audio visual materials, e-books and online databases
suitable for teaching and learning processes.
Prepare the matrix of the availableand recommended textbooks, references,
journals/magazines, audio visual materials, e-books and online databases per
course/programme/department to be submitted to the Deans.
Evaluate the prepared/requested textbooks, references, journals/magazines, audio
books and online databases per course/programme/department by
s to be submitted to the Dean for recommendation to purchase.
Coordinate/check with the Librarian on the availability of recommended
list of the library holdings per course/programme/department
based on the bibliographic description (title/author/edition/publication
year/copyright/number of copy) with emphasis on the 5- year recent and onward.
Prepare the following summary:
instructional materials per course/programme/department;
books per course/programme/department;
journals/magazines per course/programme/department;
audio visual materials (cd,cd-rom,vcd,dvd etc.per course/programme/department;
books per course/programme/department;
online databases per course/programme/department; and
book request by course in each department for next trimester.
ommittee meeting(s) and prepare reports for submission to the
Review guidelines on the acquisition of the library resources.
Review the coordinative/collaborative library activities by the library/faculty
course/programme/department.
Create guidelines on selling of excess books to be integrated with library andother
ormulateLibrary Committee by-laws as a guide for
ivities such as book selection and acquisition, library/information
literacy other library services in supportto teaching and learning.
P a g e | 21
Instructional Materials/Library Committee (IMC/LC)
s a recommendatory body in the College.
Based on a set of inputs, as shown in Section A, the IMC/LC submits to the Deans set of
datedness of recommended textbooks,
books and online databases
ommended textbooks, references,
books and online databases per
Evaluate the prepared/requested textbooks, references, journals/magazines, audio
books and online databases per course/programme/department by
ean for recommendation to purchase.
Coordinate/check with the Librarian on the availability of recommended titles for
list of the library holdings per course/programme/department
based on the bibliographic description (title/author/edition/publication
year recent and onward.
rom,vcd,dvd etc.per course/programme/department;
ommittee meeting(s) and prepare reports for submission to the Dean.
Review the coordinative/collaborative library activities by the library/faculty per
Create guidelines on selling of excess books to be integrated with library andother
laws as a guide for procedure or
acquisition, library/information
AMAIUB - College Standing Committee Guidelin
Section B – Deliverables
1. Summary of instruct
2. Summary of books per course/programme/department;
3. Summary of journals/magazines per course/programme/department;
4. Summary of audio visual materials (cd,cd
course/programme/department;
5. Summary of e-books per course/programme/department;
6. Summary online databases per course/programme/department;
7. Summary of book request by course in eac
8. Book request for next trimester
Section C – Reporting
IMC/LC members report to the College D
annual report to the Dean’s O
College Standing Committee Guidelines
Summary of instructional materials per course/programme/department;
Summary of books per course/programme/department;
Summary of journals/magazines per course/programme/department;
Summary of audio visual materials (cd,cd-rom,vcd,dvd etc.)per
course/programme/department;
books per course/programme/department;
Summary online databases per course/programme/department;
Summary of book request by course in each department for next trimester; and
Book request for next trimester.
report to the College Dean and submit their recommendations a
annual report to the Dean’s Office and copies to the QAAO.
P a g e | 22
per course/programme/department;
Summary of journals/magazines per course/programme/department;
rom,vcd,dvd etc.)per
h department for next trimester; and
ean and submit their recommendations and
AMAIUB - College Standing Committee Guidelin
Ranking and Promotion
The College Committee for Ranking and Promotion (RPfaculty ranking based on the policy on faculty promotion. trimester on agreed schedules.
Section A - Responsibilities and Inputs
1. maintains faculty dossiers for each individual faculty
the following basic information: updated CV; initial appointment from HRD; previous evaluation results indicating current rank (if any); all qualification certificates and training certificates that are used in the
2. assesses faculty qualification points based on Ranking and Promotion Implementing Rules and Regulations (IRR);
3. sets deadline of faculty submission of supporting documents for evaluating faculty ranking;4. periodically evaluates faculty
policy and based on evidentiary supporting documents submitted by the faculty members. It is the obligation of faculty members to provide the documents to support the points allocated for each criterion.
5. summarizes faculty evaluation scores;6. recommends proposed faculty ranking based on policy;7. liaises with Institutional Ranking and Promotion Board for matters pertaining to ranking and
promotion policy and IRR;8. submits committee reports to College
Section B – Deliverables
1. Annual report on summarizing the recommended ranks of each qualified faculty.
Section C - Reporting
The RPC reports to the College Dean
College Standing Committee Guidelines
Ranking and Promotion Committee (RPC)
Committee Guidelines
Ranking and Promotion (RPC) is in-charge of the initial evaluation of faculty ranking based on the policy on faculty promotion. The committee meets at least twice every
Responsibilities and Inputs
maintains faculty dossiers for each individual faculty of the college. The dossier must contain the following basic information: updated CV; initial appointment from HRD; previous evaluation results indicating current rank (if any); all qualification certificates and training certificates that are used in the previous evaluations; assesses faculty qualification points based on Ranking and Promotion Implementing Rules
sets deadline of faculty submission of supporting documents for evaluating faculty ranking;periodically evaluates faculty ranking points based on the approved ranking and promotion policy and based on evidentiary supporting documents submitted by the faculty members. It is the obligation of faculty members to provide the documents to support the points allocated for
summarizes faculty evaluation scores; recommends proposed faculty ranking based on policy; liaises with Institutional Ranking and Promotion Board for matters pertaining to ranking and promotion policy and IRR; submits committee reports to College Dean.
Annual report on summarizing the recommended ranks of each qualified faculty.
reports to the College Dean.
P a g e | 23
C)
the initial evaluation of The committee meets at least twice every
of the college. The dossier must contain the following basic information: updated CV; initial appointment from HRD; previous evaluation results indicating current rank (if any); all qualification certificates and training
assesses faculty qualification points based on Ranking and Promotion Implementing Rules
sets deadline of faculty submission of supporting documents for evaluating faculty ranking; ranking points based on the approved ranking and promotion
policy and based on evidentiary supporting documents submitted by the faculty members. It is the obligation of faculty members to provide the documents to support the points allocated for
liaises with Institutional Ranking and Promotion Board for matters pertaining to ranking and
Annual report on summarizing the recommended ranks of each qualified faculty.
AMAIUB - College Standing Committee Guidelin
College Standing Committee Guidelines
P a g e | 24
AMAIUB - College Standing Committee Guidelin
Student Concern Committee and Grade Appeal
The (SCC) is a recommendatory body in the college. Based on a set of inputs, as shown in
Section A, the SCC submits to the Dean a set of recommendations along with the students
concerns and grade appeal in order to
concern.
Section A- Responsibilities and Inputs
1. Meet to discuss and offer informed and planned responses to students of concern.
2. Design an individual intervention and/or response plan for each stude
and work with all campus individuals who may be affected by the behavior and need
support
3. Collaborate with appropriate offices to support the student of concern and
services are available.
4. Provide follow-up and outreach as needed
5. Serve as a forum to consider and review other means of informing academic
community how to identify and respond to students in distress.
6. Deal with the students grade appeal by
a. contacting the concerned faculty member
b. suggesting appropriate action in that
c. ensuring that
including
i. Double Marking if necessary
ii. Grade erratum
7. Coordinate with the Students Affairs and Guidance office any required individual
intervention for special cases an
Section B – Deliverables
1. SCC Minutes of the Meetings (at least 1 every month)
2. Summary Reports of cases and action taken by trimester
3. Grade appeal summary
4. Grade erratum summary
5. Grade appeal statistics by course/programme/
6. Annual accomplishment report
7. Annual Recommendations and action plan
College Standing Committee Guidelines
Student Concern Committee and Grade Appeal Committee (SCC)
Committee Guidelines
The (SCC) is a recommendatory body in the college. Based on a set of inputs, as shown in
Section A, the SCC submits to the Dean a set of recommendations along with the students
concerns and grade appeal in order to assist the college in solving/dealing with such students
Responsibilities and Inputs
to discuss and offer informed and planned responses to students of concern.
Design an individual intervention and/or response plan for each stude
and work with all campus individuals who may be affected by the behavior and need
Collaborate with appropriate offices to support the student of concern and
up and outreach as needed.
as a forum to consider and review other means of informing academic
community how to identify and respond to students in distress.
th the students grade appeal by
ontacting the concerned faculty member,
uggesting appropriate action in that regard to the dean,
ensuring that due process of grade appeal and revision is implemented
Double Marking if necessary
Grade erratum
Coordinate with the Students Affairs and Guidance office any required individual
intervention for special cases and student concerns.
SCC Minutes of the Meetings (at least 1 every month);
Summary Reports of cases and action taken by trimester;
Grade appeal summary;
Grade erratum summary;
Grade appeal statistics by course/programme/faculty member;
Annual accomplishment report; and
Annual Recommendations and action plan.
P a g e | 25
Committee (SCC)
The (SCC) is a recommendatory body in the college. Based on a set of inputs, as shown in
Section A, the SCC submits to the Dean a set of recommendations along with the students
assist the college in solving/dealing with such students
to discuss and offer informed and planned responses to students of concern.
Design an individual intervention and/or response plan for each student of concern
and work with all campus individuals who may be affected by the behavior and need
Collaborate with appropriate offices to support the student of concern and ensure that
as a forum to consider and review other means of informing academic
due process of grade appeal and revision is implemented
Coordinate with the Students Affairs and Guidance office any required individual
AMAIUB - College Standing Committee Guidelin
Section C – Reporting
The CRC reports to the Dean and work in close
Office when required. All reports sho
the QAAO.
College Standing Committee Guidelines
The CRC reports to the Dean and work in close coordination with the OSA and Guidance
ffice when required. All reports should be submitted to the Dean’s O
P a g e | 26
coordination with the OSA and Guidance
s Office and copies to
AMAIUB - College Standing Committee Guidelin
Research Committee (RC)
Each college has a research committee composed of the research coordinator and two or three
faculty members appointed by the
enhance research projects, and research culture among faculties and student
Section A - Responsibilities and Inputs
The RC acton the following four areas;
1. Research Projects and Funds
1. Research coordinator and
research projects submitted by full
2. They have to review the research funds, which have been requested by the researcher
to conduct his/her research proje
3. They have to follow the research rubrics during the evaluation.
4. They have to justify the marks, which
form. They have to present the weakest points of the research
5. The research coordinator of each C
to faculties and ensuring that the
6. The research coordinator and research committee of each
running the plagiarism report for researches.
7. The research coordinator should su
of Research and Publication (HRP) as soft copies (word file and plagiarism report) of
the research projects, summary of the submitted researches, official grading fo
and hard).
8. The HRP should review the researches and submit comments
the College to distribute to faculties and ensure that they comply.
9. The HRP should submit the researches to the U
comment on researches, which will be submitted to HRP. The HRP should submit the
comments of the Provost to the research
all faculties.
10. All faculties should comply with all comments and submit soft copy of th
research to the research coordinator of the C
researches to the HRP.
11. The Provost, HRP, Research C
the right to reject researches
12. They should follow up with
13. The Provost and HRP are responsible for sending the researches to HO.
14. The faculties should not communicate directly to the HO for any matter regarding the
research. College Standing Committee Guidelines
Research Committee (RC)
Committee Guidelines
Each college has a research committee composed of the research coordinator and two or three
faculty members appointed by the College Dean. The aim of the RC is to support,
enhance research projects, and research culture among faculties and student
Responsibilities and Inputs
the following four areas;
Research Projects and Funds
1. Research coordinator and Committee of the College should collect, review and rate the
arch projects submitted by full-time faculty members of the University.
2. They have to review the research funds, which have been requested by the researcher
to conduct his/her research project.
3. They have to follow the research rubrics during the evaluation.
4. They have to justify the marks, which is given to each item in the official evaluation
form. They have to present the weakest points of the research for improvement
coordinator of each College is responsible for distributing the comments
to faculties and ensuring that their compliance.
6. The research coordinator and research committee of each College are responsible for
running the plagiarism report for researches.
. The research coordinator should submit the researches of all full-time faculties to Head
of Research and Publication (HRP) as soft copies (word file and plagiarism report) of
the research projects, summary of the submitted researches, official grading fo
review the researches and submit comments to research coordinator of
ollege to distribute to faculties and ensure that they comply.
d submit the researches to the University Provost to review and
omment on researches, which will be submitted to HRP. The HRP should submit the
comments of the Provost to the research coordinator of the College to disseminate to
10. All faculties should comply with all comments and submit soft copy of th
he research coordinator of the College who will submit the revised
researches to the HRP.
1. The Provost, HRP, Research Coordinators and Research Committee
the right to reject researches of poor quality.
up with the researcher to improve the rejected research.
13. The Provost and HRP are responsible for sending the researches to HO.
14. The faculties should not communicate directly to the HO for any matter regarding the
P a g e | 27
Each college has a research committee composed of the research coordinator and two or three
Dean. The aim of the RC is to support, encourage,
enhance research projects, and research culture among faculties and students of the college
ollege should collect, review and rate the
niversity.
2. They have to review the research funds, which have been requested by the researcher
given to each item in the official evaluation
for improvement.
ollege is responsible for distributing the comments
ollege are responsible for
time faculties to Head
of Research and Publication (HRP) as soft copies (word file and plagiarism report) of
the research projects, summary of the submitted researches, official grading form (soft
to research coordinator of
niversity Provost to review and
omment on researches, which will be submitted to HRP. The HRP should submit the
ollege to disseminate to
10. All faculties should comply with all comments and submit soft copy of the revised
submit the revised
ommittee of College have
the researcher to improve the rejected research.
13. The Provost and HRP are responsible for sending the researches to HO.
14. The faculties should not communicate directly to the HO for any matter regarding the
AMAIUB - College Standing Committee Guidelin
2. Research Plan and B
1. The Dean, Associate Dean
the annual research plan for the C
research plan.
2. The Research Coordinator of the C
and comments.
3. The HRP should submit the research plan of the C
review and comments.
4. The HRP should prepare a memo
contact Head of Accountin
each college.
5. The Provost and HRP should submit the memo to the HO for approval.
3. Organizing Seminars, Workshops, and C
1. The Research Committee of each C
workshop per year in the C
2. The AMAIUB-RC should make one research forum/colloquium per year for the
internal researches conduct
the faculties for oral and poster prese
3. The AMAIUB-RC may organize one international conference per year. The RC should
follow all communications and activities, which will be done in the conference, such as,
programme, invitations for speakers, publications, logistics,…etc.
4. Research Cooperation with I
1. The AMAIUB-RC should be responsible for research cooperation with industry,
universities and research centers.
2. International research organizations for funding research projects ar
AMAIUB-RC may support the researchers in this matter.
3.The Researchers should try to find out research projects and cooperate with industry,
universities’ researchers and researchers of the centers.
Section B - Deliverables
6. RC Minutes of Meetings (at least 03 Every Trimester)
7. Faculty members research evaluation and comments (Every Trimester)
8. Undergraduate Research Guidelines Updates / annually
9. Postgraduate Research Guidelines Updates /
10. Annual Accomplishment Report
11. Summary List of Research Submission Updates/Trimester
College Standing Committee Guidelines
and Budget
1. The Dean, Associate Dean and Research Committee of each College should prepare
research plan for the College, which should be aligned with the U
he Research Coordinator of the College should submit the plan to the HRP to review
ubmit the research plan of the College to the University Provost to
4. The HRP should prepare a memo for the research plans of all C
contact Head of Accounting Department to have the approval on the budget amended by
5. The Provost and HRP should submit the memo to the HO for approval.
Organizing Seminars, Workshops, and Conferences
1. The Research Committee of each College should conduct at leas
workshop per year in the College.
RC should make one research forum/colloquium per year for the
conductedat the University. They should select the best researches of
the faculties for oral and poster presentation.
RC may organize one international conference per year. The RC should
follow all communications and activities, which will be done in the conference, such as,
programme, invitations for speakers, publications, logistics,…etc.
Research Cooperation with Industry, Universities and Research Centers
RC should be responsible for research cooperation with industry,
universities and research centers.
2. International research organizations for funding research projects ar
RC may support the researchers in this matter.
3.The Researchers should try to find out research projects and cooperate with industry,
universities’ researchers and researchers of the centers.
s of Meetings (at least 03 Every Trimester);
Faculty members research evaluation and comments (Every Trimester)
Undergraduate Research Guidelines Updates / annually;
te Research Guidelines Updates / annually;
Annual Accomplishment Report; and
Summary List of Research Submission Updates/Trimester.
P a g e | 28
ollege should prepare
ich should be aligned with the University
plan to the HRP to review
niversity Provost to
for the research plans of all Colleges and should
to have the approval on the budget amended by
5. The Provost and HRP should submit the memo to the HO for approval.
ollege should conduct at least one seminar or
RC should make one research forum/colloquium per year for the
niversity. They should select the best researches of
RC may organize one international conference per year. The RC should
follow all communications and activities, which will be done in the conference, such as,
ndustry, Universities and Research Centers
RC should be responsible for research cooperation with industry,
2. International research organizations for funding research projects are available and the
3.The Researchers should try to find out research projects and cooperate with industry,
Faculty members research evaluation and comments (Every Trimester);
AMAIUB - College Standing Committee Guidelin
Section C - Reporting
RC members report to Head of Research and Publication; and submit the
recommendations and annual reports to the Head of Research and Publications,
copies to the Dean’s Office
College Standing Committee Guidelines
RC members report to Head of Research and Publication; and submit the
recommendations and annual reports to the Head of Research and Publications,
ffice and copies to the QAAO.
P a g e | 29
RC members report to Head of Research and Publication; and submit the
recommendations and annual reports to the Head of Research and Publications, and
AMAIUB - College Standing Committee Guidelin
College Standing Committee Guidelines
P a g e | 30
AMAIUB - College Standing Committee Guidelin
Student Disciplinary Tribunal
The SDT is formed to investigate violations committed by the student or group of students
belonging to the same or different Colleges; inside
nature of the violation(s) involves the University as a whole.
Section A- Responsibilities and Inputs
1- Study the complaint of the s
SDT to hear the case.
2- Conduct investigation and hear both parties, the Complainant and the Respondents,
witnesses.
3- Recommend resolutions or sanction.
4- Submit a formal report to the President through the Provost for approval of the
resolutions if the sanction involves temporary
University.
5- Upon approval of the recommendation, the Head of Student Affairs will write a
formal resolution and/or sanctions to all students involved.
Section B – Deliverables
1. SDT Minutes of the Meetings
2. Summary Reports of cases and action taken every trimester
Section C – Reporting
The Head of OSA should forward the
the closing of the investigation. For complaints where the sanction is one that may be
imposed only by the University President such as temporary o
University, the Head of OSA will forward findings to the President for approval through the
Provost.
College Standing Committee Guidelines
Student Disciplinary Tribunal (SDT)
Committee Guidelines
The SDT is formed to investigate violations committed by the student or group of students
nging to the same or different Colleges; inside or outside the University premises if the
nature of the violation(s) involves the University as a whole.
Responsibilities and Inputs
Study the complaint of the student and decide if there is/are basis/bases to convene the
Conduct investigation and hear both parties, the Complainant and the Respondents,
Recommend resolutions or sanction.
ubmit a formal report to the President through the Provost for approval of the
resolutions if the sanction involves temporary or permanent dismissal from the
Upon approval of the recommendation, the Head of Student Affairs will write a
formal resolution and/or sanctions to all students involved.
SDT Minutes of the Meetings; and
Reports of cases and action taken every trimester.
The Head of OSA should forward the records within 48 hours to the University P
the closing of the investigation. For complaints where the sanction is one that may be
sed only by the University President such as temporary or permanent dismissal from the
ead of OSA will forward findings to the President for approval through the
P a g e | 31
The SDT is formed to investigate violations committed by the student or group of students
niversity premises if the
tudent and decide if there is/are basis/bases to convene the
Conduct investigation and hear both parties, the Complainant and the Respondents,
ubmit a formal report to the President through the Provost for approval of the
or permanent dismissal from the
Upon approval of the recommendation, the Head of Student Affairs will write a
records within 48 hours to the University Provost after
the closing of the investigation. For complaints where the sanction is one that may be
r permanent dismissal from the
ead of OSA will forward findings to the President for approval through the
AMAIUB - College Standing Committee Guidelin
College Standing Committee Guidelines
P a g e | 32
AMAIUB - College Standing Committee Guidelin
Continuous Quality Improvement (CQI)
The University, in its efforts to effectively implement and manage all quality assurance and
accreditation plans and program
achieve the goals and objectives set in the stra
Section A- Responsibilities and Inputs
1. Serve as point person of the College during programme evaluation and accreditation
undertakings.
2. Liaise with the Quality Assurance and Accreditation Office for all
requirements and programs for effective quality management system
3. Coordinate college-specific quality improvement initiatives and implement these
mechanisms to ensure effectiveness of monitoring and evaluation
4. Maintain continuous
especially in the areas of curriculum, assessment and evaluation, and syllabi design
5. Assist the College in the preparation, conduct and reporting of Self
Surveys (SESs) and Self
6. Serve as evaluator/au
internal processes and procedures
7. Attend the regular monthly CQI meeting and other special/emergency meetings as
scheduled.
8. Conduct all the Exam Moderation report evaluation and verification
9. Verify the Course Portfolio components and coherence
10. Assist the College in implementing any Quality assuranc
and / or Administrative policies
11. Conduct any required activity for training and workshop dealing with Quality
Assurance aspects.
Section B – Deliverables
1. Committee Meetings;
2. Activity Reports if any;
3. Accomplishment Report based on IQA findings last trimester
4. Compilation of IP’s;
5. Periodic IQA Findings on:
Moderation
Assessment
Faculty Portfolios
Policies and Procedures in the
College Standing Committee Guidelines
Continuous Quality Improvement (CQI)
Committee Guidelines
The University, in its efforts to effectively implement and manage all quality assurance and
accreditation plans and programmes, shall set up a formal structure to assist the Management
achieve the goals and objectives set in the strategic plans.
Responsibilities and Inputs
erve as point person of the College during programme evaluation and accreditation
iaise with the Quality Assurance and Accreditation Office for all
programs for effective quality management system
specific quality improvement initiatives and implement these
mechanisms to ensure effectiveness of monitoring and evaluation.
ous quality improvement processes of their re
especially in the areas of curriculum, assessment and evaluation, and syllabi design
ssist the College in the preparation, conduct and reporting of Self
Surveys (SESs) and Self-Evaluation Reports (SERs).
erve as evaluator/auditor during internal quality audits of all academic
internal processes and procedures.
ttend the regular monthly CQI meeting and other special/emergency meetings as
Conduct all the Exam Moderation report evaluation and verification
rify the Course Portfolio components and coherence.
ollege in implementing any Quality assurance related policy (Academic
r Administrative policies.
Conduct any required activity for training and workshop dealing with Quality
;
Activity Reports if any;
Accomplishment Report based on IQA findings last trimester;
Periodic IQA Findings on:
Policies and Procedures in the College
P a g e | 33
Continuous Quality Improvement (CQI)
The University, in its efforts to effectively implement and manage all quality assurance and
, shall set up a formal structure to assist the Management
erve as point person of the College during programme evaluation and accreditation
iaise with the Quality Assurance and Accreditation Office for all college-specific
programs for effective quality management system.
specific quality improvement initiatives and implement these
quality improvement processes of their respective Colleges
especially in the areas of curriculum, assessment and evaluation, and syllabi design.
ssist the College in the preparation, conduct and reporting of Self-Evaluation
ditor during internal quality audits of all academic-related
ttend the regular monthly CQI meeting and other special/emergency meetings as
Conduct all the Exam Moderation report evaluation and verification.
e related policy (Academic
Conduct any required activity for training and workshop dealing with Quality
AMAIUB - College Standing Committee Guidelin
6. Course Portfolio Evaluation Report (each trimester)
7. Yearly Policies and Procedures Audit Report (3
8. Improvement Plan for Policy and Procedure implementation (3
Section C – Reporting
The CQI reports to the Dean and
should be submitted to the Dean’s O
College Standing Committee Guidelines
Course Portfolio Evaluation Report (each trimester);
Yearly Policies and Procedures Audit Report (3rd trimester); and
Improvement Plan for Policy and Procedure implementation (3rd trimester)
The CQI reports to the Dean and work in close coordination with the QAAO. All reports
uld be submitted to the Dean’s Officeand copies to QAAO.
P a g e | 34
trimester).
work in close coordination with the QAAO. All reports
AMAIUB - College Standing Committee Guidelin
List of Committee Reports
Committee 1. Curriculum Review
2. Research
3. Community Engagement
4. Alumni
5. Faculty Development / Training
6. Continuous Quality Improvement
College Standing Committee Guidelines
List of Committee Reports
Deliverable 1) Minutes of Meetings (at least 02 every trimester)2) Recommendations for Course Updates / Trimester3) PILO/ PEO Evaluation ( PILO Results, Employer and
Alumni Survey Result – from PILO/PEO Committees)4) Summary of Recommendations; 5) Annual Summary of Suggested Course Updates6) Annual Curriculum Suggested Updates, if any7) Curriculum Enhancement Report which include8) benchmarking (with Universities and International
References), if none yet; and 9) Recommendation of new curricula, if any1) Minutes of the Meeting; 2) Accomplishment Report based on Research plan (every 1st
and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials
3) Activity Report, if any; 4) Research Plan (and Budget) (every end of 35) Summary of Faculty Research Status and Reports6) Research Journal (every end of 3rd trimester)1) Minutes of the Meeting; 2) Activity Reports; 3) Community Engagement Accomplishment Reportevery 1st
and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials
4) Community Engagement Plan (every end of 31) Minutes of the Meeting; 2) Activity Reports; 3) Alumni Directory by batch; and 4) Alumni Survey Results in coordination with University
Alumni Coordinator. 1) Minutes of the Meeting; 2) Activity Reports; 3) Faculty DevelopmentAccomplishment Report based on
FDP (every 1st and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials;
4) Faculty Development Plan (every end of 35) Faculty Portfolios. 1) Minutes of the Meeting; 2) Accomplishment Report based on IQA findings last
trimester; 3) Compilation of IP’s ; 4) Periodic IQA Findings on:
- Moderation - Assessment - Course Specifications - Course Portfolios - Faculty Portfolios
P a g e | 35
Minutes of Meetings (at least 02 every trimester); Course Updates / Trimester;
PILO/ PEO Evaluation ( PILO Results, Employer and from PILO/PEO Committees);
Annual Summary of Suggested Course Updates; Annual Curriculum Suggested Updates, if any;
Enhancement Report which include; benchmarking (with Universities and International
Recommendation of new curricula, if any
Accomplishment Report based on Research plan (every 1st trimester)/ Annual Accomplishment Report (every
end of 3rd trimester) with Supporting Materials;
Research Plan (and Budget) (every end of 3rd trimester); Summary of Faculty Research Status and Reports; and
trimester).
Community Engagement Accomplishment Reportevery 1st and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials; and
Engagement Plan (every end of 3rd trimester).
Alumni Survey Results in coordination with University
Faculty DevelopmentAccomplishment Report based on FDP (every 1st and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting
Faculty Development Plan (every end of 3rd trimester); and
Accomplishment Report based on IQA findings last
AMAIUB - College Standing Committee Guidelin
7. Instructional Materials / Library
8. Committee on SO (PILOs) Evaluation
9. Committee on PEO Evaluation
10. Students Concerns and Grade Appeal
11. Student Disciplinary Tribunal
12. E-Learning Committee
Course Report (by the course coordinator)
1. Minutes of the meeting; 2. Course-level benchmarking report, if applicable3. CILO evaluation report (CPR and Assessment and Evaluation Report)4. Course evaluation report (survey)5. Summary of Recommendations and
End-of trimester/ Annual Course Review Report (by the DH)
1. Minutes of the Meeting; 2. Improvement Plan for the following:
a. Course (based on the recommendations by the course coordinators for the current trimester, to be implemented next
b. Curriculum (based on the summary of recommendations by the CRCc. CQI (based on the periodic IQA reports of the CQI Committee)
3. Course Monitoring Report (based on the Improvement Plan)
College Standing Committee Guidelines
- Policies and Procedures in the College- PEO Evaluation - PILO Evaluation
1) Minutes of the Meeting; 2) Summary of Instructional Materials by course in each
programme; 3) Summary of Books by course in each programme4) Book Request for Next Trimester.
Committee on SO (PILOs) 1) Minutes of the Meeting; and 2) SO Evaluation Results and Analysis with supporting
materials. Committee on PEO Evaluation 1) Minutes of the Meeting; and
2) PEO Evaluation Results and Analysis withmaterials, such as Alumni Survey Results and Employer Survey Results
Students Concerns and Grade 1) Minutes of the Meeting; 2) Summary of Student Concerns and Grade Appeals; and3) Resolutions / Notice of Decision on Stu
Grade Appeals. Student Disciplinary Tribunal 1) Minutes of the Meeting;
2) Summary of Student Complaints/ Incidents; and3) Resolutions / Notice of Decision on Student Discipline1) Minutes of the Meeting; and 2) Statistics of e-Learning Utilization
Course Report (by the course coordinator)
level benchmarking report, if applicable;
CILO evaluation report (CPR and Assessment and Evaluation Report); Course evaluation report (survey); and Summary of Recommendations and Actions to be taken.
of trimester/ Annual Course Review Report (by the DH)
Improvement Plan for the following:
Course (based on the recommendations by the course coordinators for the current trimester, to be implemented next trimester/ school year) Curriculum (based on the summary of recommendations by the CRC CQI (based on the periodic IQA reports of the CQI Committee)
Course Monitoring Report (based on the Improvement Plan).
P a g e | 36
Policies and Procedures in the College
Summary of Instructional Materials by course in each
Summary of Books by course in each programme; and
SO Evaluation Results and Analysis with supporting
PEO Evaluation Results and Analysis with supporting materials, such as Alumni Survey Results and Employer
dent Concerns and Grade Appeals; and Resolutions / Notice of Decision on Student Concerns and
f Student Complaints/ Incidents; and Resolutions / Notice of Decision on Student Discipline.
Course (based on the recommendations by the course coordinators for the current
Tel: +973 17787978/17787950/Fax: +973 17879380E-mail: amaiu@batelco.com.bh, www.amaiu.edu.bh
P.O.Box 18041, Salmabad, Kingdom of Bahrain