AMAIUB Standing cover...Page | 9 or inclusion AMAIUB - College Standing Committee Guidelin a....

AMAIUB StandingCommittees Guidelines

AMAIUB - College Standing Committee Guidelin

Contents Acknowledgment …………………………………………………………………………….4

College Standing Committees General

Manner of Appointment

Composition ........................................

Alumni Committee (AC) ………………………………………………………

Section A – Responsibilities and Inputs ………………

Section B – Deliverables ………………………………

Section C – Reporting …………………………………

Community Engagement Committee (CEC) .…………………………………...

Section A – Responsibilities and Inputs …………

Section B – Deliverables …………………

Section C – Reporting …

Curriculum Review Committee (CRC) ……

Section A – Responsibilities and Inputs ……

Section B – Deliverables ………………………

Section C – Reporting ……………………………

E-Learning Committee (ELC) ……………


Section B – Deliverables ……………………………


Faculty Committee for Assessment and Evaluation of PEOs

Section A – Responsibilities and Inputs ………

Section B – Deliverables …………………………

Section C – Reporting ………………………………

Faculty Committee for Assessment and Evaluation of PILOs (SOs)…

Section A – Responsibilities and Inputs ……

College Standing Committee Guidelines

Acknowledgment …………………………………………………………………………….4

College Standing Committees General Rules ………………………………………………5

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Alumni Committee (AC) ………………………………………………………

Responsibilities and Inputs …………………….……………………………

Deliverables …………………………………….…………………………

Reporting ………………………………………………………………………..8

ommittee (CEC) .…………………………………...

Responsibilities and Inputs ……………….………………………………

Deliverables ……………………...…………………………………………….10

Reporting …………………………………………..…………………………..10

Curriculum Review Committee (CRC) ……..………………………………..

Responsibilities and Inputs ………...……………………………………

Deliverables …………………………...……………………………………….11

Reporting ………………………………..……………………………………..11

Learning Committee (ELC) ……………....………………………………..

Responsibilities and Inputs ……………...…………………………………….13

Deliverables ………………………………...………………………………….13

Reporting ……………………………………...……………...

Faculty Committee for Assessment and Evaluation of PEOs…………………

Responsibilities and Inputs …………...……………………………………….15

Deliverables ………………………………...………………………………….15

Reporting …………………………………..…………………………

Faculty Committee for Assessment and Evaluation of PILOs (SOs)………………...

Responsibilities and Inputs ………...………………………………………….17

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Acknowledgment …………………………………………………………………………….4

Rules ………………………………………………5

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Alumni Committee (AC) ……………………………………………………………….…..7

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ommittee (CEC) .…………………………………...……..…..9

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Section B – Deliverables ………………………

Section C – Reporting ……………………………

Faculty Development Committee (FDC) ……………………………




Instructional Materials/Library Committee (IMC/LC) ..……………


Section B – Deliverables ………………………………………

Section C – Reporting ……………………………………………

Ranking and Promotion Committee (RPC) ..………………………………..

Section A – Responsibilities and Inputs ……………


Section C – Reporting ……………………………………

Student Concern Committee and Grade Appeal Committee (SCC) ………..

Section A – Responsibilities and Inputs …………………………………

Section B – Deliverables …………………………………………………

Section C – Reporting ………………………………………………………

Research Committee (RC) …………………………………………



Section C – Reporting ……………………………………

Student Disciplinary Tribunal

Section A – Responsibilities and Inputs ……………


Section C – Reporting ………………………………


Deliverables …………………………...……………………………………….18

Reporting ………………………………..…………………………

Faculty Development Committee (FDC) …………………………………..


Deliverables ………………………………...………………………………….19

Reporting ……………………………………..………………………………..20

ructional Materials/Library Committee (IMC/LC) ..………………...


Deliverables …………………………………………...……………………….22

Reporting ………………………………………………..……………………..22

g and Promotion Committee (RPC) ..………………………………..

Responsibilities and Inputs ………………...………………………………….23

Deliverables …………………………………...……………………………….23

Reporting ………………………………………..……………………………..23

Committee and Grade Appeal Committee (SCC) ………..

Responsibilities and Inputs ……………………………………...

Deliverables ……………………………………………………...

Reporting ………………………………………………………

ee (RC) ………………………………………….....……………


Deliverables …………………………………...……………………………….28

Reporting ………………………………………..……………………………..29

Student Disciplinary Tribunal (SDT) ………………………………………..

Responsibilities and Inputs ………………..…………………………………..31

Deliverables ………………………………...………………………………….31

Reporting …………………………………..…………………………………..31

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……………………………………….18

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g and Promotion Committee (RPC) ..………………………………..….….…….23

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Committee and Grade Appeal Committee (SCC) ………..…....…….25

…...…………….25

…...…………….25

Reporting …………………………………………………………..…………..26

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(SDT) ………………………………………..……..…….31

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Continuous Quality Improvement (CQI) …………


Section B – Deliverables ………………………………………………

Section C – Reporting ………………………………………………………

List of Committee Reports (CQI) ……………………………….…………..

Section A – Responsibilities and Inputs ………………

Section B – Deliverables ……………………………………...

Section C – Reporting ………………………………………..


Continuous Quality Improvement (CQI) …………………...………………..

Responsibilities and Inputs ………………………………………..…………..33

Deliverables …………………………………………………...

Reporting ………………………………………………………

List of Committee Reports (CQI) ……………………………….…………..

Responsibilities and Inputs ………………………………………..…………..35

Deliverables ……………………………………...…………………………….36

Reporting ………………………………………..……………………………..36

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………………..…….…….33

………………………..…………..33

…...……………….33

Reporting …………………………………………………………..…………..33

List of Committee Reports (CQI) ……………………………….…………..…………….35

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Special thanks to AMAIUB Faculty

during the development of the guidelines.

Dr. Amin El Meligi

Dr. Lani Palatino

Mr. Ali Al Jassim

Mr. Roger Reyes

Dr. Rolou Maata

Dr. Dennis Blanco

Dr. Gerry Talisic

Dr. Beda Aleta

Dr. Lorna Gappi

Dr. Jennifer Dela Torre

Dr. Claire Cosgrove

Dr. Minerva Bunagan

Ms. Manal Sahwan


Acknowledgment

Special thanks to AMAIUB Faculty members for their valuable comments and contributions

during the development of the guidelines.

Head of Research

Center of General Education

Head Community Engagement

Alumni Office

College of Administrative and Financial Studies


College of Engineering

College of Engineering




College of Computer Studies - QAAO

Student Affairs Office

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members for their valuable comments and contributions




College Standing Committees General Rules

Manner of Appointment

Any College Standing Committee shall be appointed by the College Dean with the final

concurrence and approval of the University Provost.

Composition

Any College Standing Committee consists of

one Chair person,

one Co-Chair person,

one Member representative




concurrence and approval of the University Provost.

ege Standing Committee consists of

and

ne Member representative from each department or specialization of the C

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tment or specialization of the College.


Alumni Committee (AC)

The Alumni Committee (AC) i

inputs, as shown in Section A, the AC submits to the Dean a set of recommendations

reports dealing with Alumni surveys.

Section A - Responsibilities and Inputs

1. Support the University Alumni Office by participating in all of

College Alumni Committee, specifically:

a. attends all of the meetings called by the Head of the Placement Linkage

Alumni Office (HPLAO);

b. organizes the alumni homecoming every year, in coordination with the

HPLAO;

c. organizes and

with the HPLAO;

d. encourages alumni participation in AMAIUB events and activities;

2. Maintain currency of the C

specifically:

a. gets the current College’s alumni database from the Head of the Alumni

Affairs Office;

b. retrieves from the Registrar’s Office the list of the previous trimester’s

graduates of the College’s programs, at the start of every trimester;

c. adds the records of the new graduates

d. prints the updated College’s alumni database at the end of the trimester, and

submits it to the Dean, copy furnished the HPLAO and the QA Office.

3. Maintain communication with the College’s graduates,

database is updated.

4. Conduct researches or surveys to all the College’s alumni. The College Alumni

Committee, specifically: gathers data on the alumni’s destination upon graduation,

their current employment status, professional development, PEO evaluation

surveys that may be required by the College or the University.

5. Develop the annual alumni activity plan for the College. The College Alumni

Committee, specifically:

a. proposes activities such as seminars or workshops for the alumni, alumni

testimonies; and other opportunities for community engagement participation

by the alumni; College Standing Committee Guidelines

Alumni Committee (AC)

Committee Guidelines

The Alumni Committee (AC) is a recommendatory body in the College. Based on a set of

inputs, as shown in Section A, the AC submits to the Dean a set of recommendations

reports dealing with Alumni surveys.

Responsibilities and Inputs

Support the University Alumni Office by participating in all of

College Alumni Committee, specifically:

attends all of the meetings called by the Head of the Placement Linkage

Alumni Office (HPLAO);

organizes the alumni homecoming every year, in coordination with the

strengthens the AMAIUB Alumni Association, in coordination

with the HPLAO; and

encourages alumni participation in AMAIUB events and activities;

Maintain currency of the College’s alumni database. The College Alumni Committee,

nt College’s alumni database from the Head of the Alumni

retrieves from the Registrar’s Office the list of the previous trimester’s


adds the records of the new graduates to the current database;

prints the updated College’s alumni database at the end of the trimester, and


communication with the College’s graduates, and ensur

Conduct researches or surveys to all the College’s alumni. The College Alumni


their current employment status, professional development, PEO evaluation

surveys that may be required by the College or the University.

Develop the annual alumni activity plan for the College. The College Alumni

Committee, specifically:

proposes activities such as seminars or workshops for the alumni, alumni

monies; and other opportunities for community engagement participation

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ollege. Based on a set of

inputs, as shown in Section A, the AC submits to the Dean a set of recommendations and

Support the University Alumni Office by participating in all of its activities. The

attends all of the meetings called by the Head of the Placement Linkage

organizes the alumni homecoming every year, in coordination with the

strengthens the AMAIUB Alumni Association, in coordination

encourages alumni participation in AMAIUB events and activities;

ollege’s alumni database. The College Alumni Committee,

nt College’s alumni database from the Head of the Alumni

retrieves from the Registrar’s Office the list of the previous trimester’s


to the current database; and

prints the updated College’s alumni database at the end of the trimester, and


ensure that the alumni

Conduct researches or surveys to all the College’s alumni. The College Alumni


their current employment status, professional development, PEO evaluation, and other

Develop the annual alumni activity plan for the College. The College Alumni

proposes activities such as seminars or workshops for the alumni, alumni

monies; and other opportunities for community engagement participation


b. proposes corresponding budget for the activities;

c. facilitates approval of the activity plan by the Dean then submits it to the Head

of Alumni Affairs, through the Dea

Plan.

Section B - Deliverables

1. Minutes of Meetings (at least 1 every trimester)

2. College Alumni Directory by Batch

3. College Alumni Survey Results

4. Activity Reports; and

5. College Alumni Activity Plan

Section C - Reporting

The College Alumni Coordinator reports directly to the College Dean, maintaining

constant communication with the HPLAO. All deliverables are accordingly submitted to

the Dean, copy furnished thePEO Committee, HPLAO and QAAO.


proposes corresponding budget for the activities; and

facilitates approval of the activity plan by the Dean then submits it to the Head

of Alumni Affairs, through the Dean, for inclusion in the Institutional Alumni

Minutes of Meetings (at least 1 every trimester);

College Alumni Directory by Batch;

College Alumni Survey Results;

College Alumni Activity Plan.



the Dean, copy furnished thePEO Committee, HPLAO and QAAO.

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facilitates approval of the activity plan by the Dean then submits it to the Head

n, for inclusion in the Institutional Alumni




Community Engag

The College Committee for Community Engagement

engagement activities of the C

External Affairs & Community Engagement

Dean.


1. In consultation with the faculty members and the Dean of the College, the CEC initiates

community engagement projects that involve the participation of the students, alumni,

faculty, and staff of the College. The CEC, specifically:

a. identifies areas within

where community engagement projects can be integrated;

b. prepares the project proposal(s), which include the target beneficiaries, project

implementers, schedule of activities, and budget allocation

c. presents the project proposal(s) to the College Dean for evaluation and final approval;

d. prepares the College Community Engagement Plan and submits it to the Office of the

External Affairs & Community Engagement (OEACE) through the Dean f

in the calendar of CE events.

2. The CEC ensures smooth implementation of the College’s

Plan.The CEC, specifically:

a. prepares all resourcesto be used in the particular CE project, in coordination with

appropriate departments/

b. spearheads the implementation of the activities, in collaboration with the College’s

faculty members, ensuring

schedule and participants’ attendance is monitored;

c. documents the CE activity and prepares the activity reportwithin two weeks after the

activity;

d. prepares and submits liquidation report to the appropriate department, at latest, 1

week after the project implementation.

3. The CEC evaluates the CE project implementation through

goals versus the expected ones and by:


Community Engagement Committee (CEC)


The College Committee for Community Engagement (CEC) is in-charge of the community

ties of the College. The CEC closely coordinates with the Office of the

External Affairs & Community Engagement (OEACE) and directly reports to the College


In consultation with the faculty members and the Dean of the College, the CEC initiates


ollege. The CEC, specifically:

the Community Engagement (CE) framework of the University

where community engagement projects can be integrated;

prepares the project proposal(s), which include the target beneficiaries, project

implementers, schedule of activities, and budget allocations, among others;

presents the project proposal(s) to the College Dean for evaluation and final approval;

prepares the College Community Engagement Plan and submits it to the Office of the

External Affairs & Community Engagement (OEACE) through the Dean f

in the calendar of CE events.

The CEC ensures smooth implementation of the College’s Community Engagement

.The CEC, specifically:

prepares all resourcesto be used in the particular CE project, in coordination with

appropriate departments/units in AMAIUB;

spearheads the implementation of the activities, in collaboration with the College’s

ensuring that activities are held in accordance with the set time

schedule and participants’ attendance is monitored;

tivity and prepares the activity reportwithin two weeks after the

prepares and submits liquidation report to the appropriate department, at latest, 1

after the project implementation.

The CEC evaluates the CE project implementation through an analysis of the achieved

goals versus the expected ones and by:

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ement Committee (CEC)

charge of the community

ollege. The CEC closely coordinates with the Office of the

(OEACE) and directly reports to the College

In consultation with the faculty members and the Dean of the College, the CEC initiates


the Community Engagement (CE) framework of the University

prepares the project proposal(s), which include the target beneficiaries, project

s, among others;

presents the project proposal(s) to the College Dean for evaluation and final approval;

prepares the College Community Engagement Plan and submits it to the Office of the

External Affairs & Community Engagement (OEACE) through the Dean for inclusion

Community Engagement

prepares all resourcesto be used in the particular CE project, in coordination with

spearheads the implementation of the activities, in collaboration with the College’s

that activities are held in accordance with the set time

tivity and prepares the activity reportwithin two weeks after the

prepares and submits liquidation report to the appropriate department, at latest, 1

an analysis of the achieved


a. conducting survey to the participants to evaluate the activity

included in the activity report;

b. if applicable, within 6 months after the CE activity,ascertains that

skills acquired by the participants are used to improve their lives;

c. conducts survey to AMAIUB students who participated in the CE project, if there are

any, to evaluate the impact of the activity on their personal development;

d. in coordination with the Dean, assesses the involvement of the College’s faculty

members in terms of their attendance and performance in the CE activities of the

College or the institution as a whole


1. Community Engagement Plan

2. Project Proposals;

3. Activity Reports;

4. Liquidation Reports;

5. Activity Evaluation Reports

6. Student Feedback Reports

7. Minutes of CEC Meetings

8. Trimestral Accomplishment Reports (1

9. Annual Accomplishme

10. Memorandum of Understanding with community partners, organizations or local

government agencies if applicable

11. Faculty Evaluation Report on Community Engagement


The CECreports to the College Dean and

College Dean.


conducting survey to the participants to evaluate the activity – results of which to be

included in the activity report;

if applicable, within 6 months after the CE activity,ascertains that

skills acquired by the participants are used to improve their lives;

conducts survey to AMAIUB students who participated in the CE project, if there are


ation with the Dean, assesses the involvement of the College’s faculty


College or the institution as a whole – results of which form part of the PAST.

Community Engagement Plan;

Activity Evaluation Reports;

Student Feedback Reports;

Minutes of CEC Meetings;

Trimestral Accomplishment Reports (1st Trimester and 2nd Trimester)

Annual Accomplishment Report (3rdTrimester);

Memorandum of Understanding with community partners, organizations or local

government agencies if applicable; and

Faculty Evaluation Report on Community Engagement.

The CECreports to the College Dean and coordinates with the OEACE through the

P a g e | 10

results of which to be

if applicable, within 6 months after the CE activity,ascertains that the knowledge or

conducts survey to AMAIUB students who participated in the CE project, if there are


ation with the Dean, assesses the involvement of the College’s faculty


results of which form part of the PAST.

Trimester);

Memorandum of Understanding with community partners, organizations or local

coordinates with the OEACE through the


Curriculum Review Committee (CRC)

The Curriculum Review Committee (CRC) i

on a set of inputs, as shown in Section A, the CRC submits t

recommendations along curriculum.


1. Consolidate course review reports and identify valid recommendations for course

updates.

2. Review the CILO and PILO evaluation reports to identify and recommend a

changes in course specifications and curriculum structure.

3. Review the PEO evaluation report to identify PILOs and related courses that may

need updates.

4. Review the CQI Reports related to course delivery.

5. Review the Alumni and Employers satisfaction

updates in the curriculum.

6. Review PIAP recommendations as well as any other stakeholders’ report to identify

potential updates in the curriculum.

7. Review the curriculum Benchmark reports to identify potential updates in

curriculum.

8. Review the market needs, sectorial studies (internally or externally developed) and the

international/national standards to recommend potential updates in the

suggest a new curriculum.


1. CRC Minutes of Meetings (at least 02 Every Trimester)

2. Recommendations for Course Updates / Trimester

3. Annual Summary of Suggested Course Updates

4. Annual Curriculum Suggested Updates, if any

5. Recommendation of new curricula, if any


CRC members report to the College D

reports to Dean’s Office and QAAO.


Curriculum Review Committee (CRC)


The Curriculum Review Committee (CRC) is a recommendatory body in the C

on a set of inputs, as shown in Section A, the CRC submits to the Dean a set of

recommendations along curriculum.


Consolidate course review reports and identify valid recommendations for course

Review the CILO and PILO evaluation reports to identify and recommend a

changes in course specifications and curriculum structure.

Review the PEO evaluation report to identify PILOs and related courses that may

the CQI Reports related to course delivery.

Review the Alumni and Employers satisfaction survey results to identify potential

updates in the curriculum.

Review PIAP recommendations as well as any other stakeholders’ report to identify

potential updates in the curriculum.

Review the curriculum Benchmark reports to identify potential updates in

Review the market needs, sectorial studies (internally or externally developed) and the

international/national standards to recommend potential updates in the

suggest a new curriculum.

of Meetings (at least 02 Every Trimester)

Recommendations for Course Updates / Trimester

Annual Summary of Suggested Course Updates

Annual Curriculum Suggested Updates, if any

Recommendation of new curricula, if any

report to the College Dean and submit their recommendation

ffice and QAAO.

P a g e | 11

s a recommendatory body in the College. Based

o the Dean a set of

Consolidate course review reports and identify valid recommendations for course

Review the CILO and PILO evaluation reports to identify and recommend adequate

Review the PEO evaluation report to identify PILOs and related courses that may

survey results to identify potential

Review PIAP recommendations as well as any other stakeholders’ report to identify

Review the curriculum Benchmark reports to identify potential updates in the

Review the market needs, sectorial studies (internally or externally developed) and the

international/national standards to recommend potential updates in the curriculum or

ean and submit their recommendations and annual



P a g e | 12


E-Learning

The e-Learning Committee (ELC) shall provide leadership for the academic units and faculty

as they develop, implement and sustain high quality pedagogical practices in technology

enhanced teaching and learning, often

plan, implement, monitor and evaluate the e

deliver high quality education in each of

asset out in Section B, the e-LC submi

Section A – Definition of E-Learning

E-Learning, as used in this document includes, but is not limited to, learning conducted via

electronic media, typically on the Internet. It includes online l

University course management system (Moodle) and other electronicresources like

computers, laptops, handheld devices, smart boards etc. in the teaching

Section B–Responsibilities andIn

1. Identify the role and direction of e

2. Assess the e-Learning needs of the C

gathering procedures.

3. Identify and disseminate information regarding availab

College and ensure faculty members

resources.

4. Advocate the use of the e

5. Identify and recommend requirements that will maximize the utilization of the e

Learning resources.

6. Identify and recommend e

acquiredto enhance the teaching and learning process.

7. Coordinate with the IT and Library Departments regarding e

concerns and requirements.

8. Identify e-Learning best practices in the C

challenges, possible problems or issues that restrict utilization of e

9. Monitor and report the utilization

10. Identify and recommend approaches to the evaluation, development, implementation

and maintenance of e

teaching.


Learning Committee (ELC)

Guidelines

Learning Committee (ELC) shall provide leadership for the academic units and faculty

as they develop, implement and sustain high quality pedagogical practices in technology

enhanced teaching and learning, often referred to as e-Learning. The Committee is charged to

plan, implement, monitor and evaluate the e-Learning tools, methods and approaches that

deliver high quality education in each of College of the University. Based on a s

LC submits all reports to the Dean of the College.

Learning

Learning, as used in this document includes, but is not limited to, learning conducted via

electronic media, typically on the Internet. It includes online learning such as the use of the

niversity course management system (Moodle) and other electronicresources like

computers, laptops, handheld devices, smart boards etc. in the teaching-learning process.

s andInputs

direction of e-Learning at the College.

Learning needs of the College through SWOT analysis and other data

Identify and disseminate information regarding available e-Learning resources of the

faculty members and students have access and usage of these

Advocate the use of the e-Learning resources.

Identify and recommend requirements that will maximize the utilization of the e

Identify and recommend e-Learning resources that may be produced,developed

acquiredto enhance the teaching and learning process.

Coordinate with the IT and Library Departments regarding e

concerns and requirements.

Learning best practices in the College as well as unmet needs and

possible problems or issues that restrict utilization of e-

Monitor and report the utilization of e-Learning resources at the College.

Identify and recommend approaches to the evaluation, development, implementation

and maintenance of e-Learning resources and their potential usage in learning and

P a g e | 13

Learning Committee (ELC) shall provide leadership for the academic units and faculty

as they develop, implement and sustain high quality pedagogical practices in technology-

ommittee is charged to

Learning tools, methods and approaches that

d on a set of inputs,

n of the College.

Learning, as used in this document includes, but is not limited to, learning conducted via

earning such as the use of the

niversity course management system (Moodle) and other electronicresources like

learning process.

ollege through SWOT analysis and other data

Learning resources of the

ccess and usage of these

Identify and recommend requirements that will maximize the utilization of the e-

Learning resources that may be produced,developed or

Coordinate with the IT and Library Departments regarding e-learning-related

ollege as well as unmet needs and

-Learning.

ollege.

Identify and recommend approaches to the evaluation, development, implementation

esources and their potential usage in learning and


Section C–Deliverables

1. Annual Plan of Activities (with Timeline)

2. Inventory of e-Learning Resources

3. Utilization Monitoring Report

4. e-Learning Reports on Best Practices, Needs Assessments and Recom

Learning inclusion in the curriculum; of e

training and up skilling)

5. Activity Reports

6. Minutes of the Meeting

Section D–Reporting

The ELC reports to the College Dean

recommendations at the Academic Council meetings. Reports are filed in the

Office and copies in the QAAO.


Annual Plan of Activities (with Timeline)

Learning Resources

Utilization Monitoring Report

Learning Reports on Best Practices, Needs Assessments and Recommendations (for e

Learning inclusion in the curriculum; of e-Learning applications and utilization; of e

ts to the College Dean. The Dean will present

recommendations at the Academic Council meetings. Reports are filed in the

QAAO.

P a g e | 14

mendations (for e-

Learning applications and utilization; of e-Learning

present the reports and

recommendations at the Academic Council meetings. Reports are filed in the Dean’s



The Faculty Committee for Assessment

Objectives is a recommendatory body in the C

submits to the Dean a set of recommendations for effective assessment of programme

educational objectives.

Section A – Responsibilities and Inputs

1. Prepare if necessary Assessment Tools and Forms. The suggested tools and forms

should be approved by the Academic C

use.

2. Orient Alumni Affairs and Placement & Linkages Office on the

the Programme Educational Objectives identifying the frequency and specificity of

each method including reports for submission.

3. Request reports from Alumni Affairs and Placement & Linkages Office covering

results of the surveys conduct

4. Consolidate ratings of programme educational objectives gathered from the results of

satisfaction surveys conducted on:

Alumni who graduated three to five years during the conduct of the survey.

Employers who ha

5. Determine the extent to which the PEOs are achieved on each of the assessment

methods.

6. Review and appropriately determine the distribution of percentage to be allocated to

each of the assessment methods

7. Compute the extent to which the PEOs are achieved using the allocated percentage

8. Conclude the extent to which the PEOs are achieved by graduates of the programme

9. Draw recommendations as way of bridging the gap between then attained value and

the ideal value.

10. Identify the PEO(s) which has not been achieved by the alumni of the programme.

11. Determine the specific areas which contribute for the non

12. Formulate and recommend

improving the performance of the alumni in achieving the PEO/s.

Section B – Deliverables

1. Committee minutes of meeting

2. Report of Assessment and Evaluation of PEOs including survey results from Alumni

and Employer on PEO assessment (as attachments)




The Faculty Committee for Assessment and Evaluation of Programme Educational

s a recommendatory body in the College. Based on set of inputs, the Committee

set of recommendations for effective assessment of programme


Prepare if necessary Assessment Tools and Forms. The suggested tools and forms

by the Academic Council, if necessary, before dissemination and

Alumni Affairs and Placement & Linkages Office on the methods of assessing


each method including reports for submission.

Request reports from Alumni Affairs and Placement & Linkages Office covering

results of the surveys conducted on alumni and employers of the programme.

Consolidate ratings of programme educational objectives gathered from the results of

satisfaction surveys conducted on:


Employers who have graduates of the programme, taken as a collective.

the extent to which the PEOs are achieved on each of the assessment

and appropriately determine the distribution of percentage to be allocated to

each of the assessment methods.

the extent to which the PEOs are achieved using the allocated percentage

Conclude the extent to which the PEOs are achieved by graduates of the programme

Draw recommendations as way of bridging the gap between then attained value and

which has not been achieved by the alumni of the programme.

Determine the specific areas which contribute for the non-achievement of the PEO/s.

Formulate and recommend possible solutions to the Dean that will ensure meeting or

improving the performance of the alumni in achieving the PEO/s.

Committee minutes of meeting; and

Report of Assessment and Evaluation of PEOs including survey results from Alumni

and Employer on PEO assessment (as attachments).

P a g e | 15


and Evaluation of Programme Educational

ollege. Based on set of inputs, the Committee

set of recommendations for effective assessment of programme

Prepare if necessary Assessment Tools and Forms. The suggested tools and forms

before dissemination and

methods of assessing


Request reports from Alumni Affairs and Placement & Linkages Office covering

ed on alumni and employers of the programme.

Consolidate ratings of programme educational objectives gathered from the results of


ve graduates of the programme, taken as a collective.

the extent to which the PEOs are achieved on each of the assessment

and appropriately determine the distribution of percentage to be allocated to

the extent to which the PEOs are achieved using the allocated percentage.

Conclude the extent to which the PEOs are achieved by graduates of the programme.

Draw recommendations as way of bridging the gap between then attained value and

which has not been achieved by the alumni of the programme.

achievement of the PEO/s.

the Dean that will ensure meeting or

Report of Assessment and Evaluation of PEOs including survey results from Alumni


Section C – Reporting

The Committee reports to the College Dean

reports to the Dean’s Office


The Committee reports to the College Dean, and submits its recommendation

reports to the Dean’s Office, and copies to QAAO.

P a g e | 16

recommendations and annual


Faculty Committee for Assessment and Evaluation of PILOs

The Faculty Committee for Assessment and Evaluation of Programme Intended Learning

Outcome (PILO) is a recommendatory body in the C

Committee submits to the Dean

learning outcomes.

Section A – Responsibilities and Inputs

1. Identify direct and indirect Assessment Tools and prepare adequate forms/template

when necessary. The suggested tools are subject to

Council and QAAO before dissemination and usage.

2. Suggest, in coordination with the CRC, and the Programme/Department Head the list

of courses to be considered in the PILOs evaluations. The suggested course list has to

be approved by the College

3. Orient faculty members on the me

Learning Outcomes and identif

accomplish.

4. Consolidate

a. results of direct assessment of learning outcomes by faculty from the

courses by the College (see 02);

b. ratings gathered from the results of student defense of the terminal design

course/capstone (if applicable)

c. ratings gathered from the results of student performance evaluation by practicum

supervisors;

d. ratings of learning outcomes gat

by students on selected courses

e. ratings of learning outcomes gathered from the results of Senior Exit Survey

5. Determine the extent to which the PILOs are achieved on each of the assessment

methods.

6. Review and determine the distribution of percentage to be allocated to each of the

assessment methods based on previously set value(s)

7. Compute the extent to which the PILOs are achieved using the allocated percentage

8. Conclude the extent to

9. Identify the critical PILOs which have not been achieved by the students.

10. Determinethe specific assessment method in which the PILOs which have not been

achieved by the students is tied up with.

11. Formulate and recom

performance of the students in achieving the identified P



(SOs)


Committee for Assessment and Evaluation of Programme Intended Learning

s a recommendatory body in the College. Based on set of inputs, the

Committee submits to the Dean a set of recommendations for effective assessment of


direct and indirect Assessment Tools and prepare adequate forms/template

when necessary. The suggested tools are subject to the approval of the Academic

before dissemination and usage.

ggest, in coordination with the CRC, and the Programme/Department Head the list


ollege Council before implementation

Orient faculty members on the methods of assessing the Programme Intende

Learning Outcomes and identify appropriate courses and specific forms to

direct assessment of learning outcomes by faculty from the

courses by the College (see 02);

atings gathered from the results of student defense of the terminal design

course/capstone (if applicable);

atings gathered from the results of student performance evaluation by practicum

atings of learning outcomes gathered from the results of Self-

by students on selected courses; and

atings of learning outcomes gathered from the results of Senior Exit Survey

the extent to which the PILOs are achieved on each of the assessment

determine the distribution of percentage to be allocated to each of the

based on previously set value(s) as baseline information

Compute the extent to which the PILOs are achieved using the allocated percentage

Conclude the extent to which the PILOs are achieved by students.

the critical PILOs which have not been achieved by the students.

Determinethe specific assessment method in which the PILOs which have not been

achieved by the students is tied up with.

Formulate and recommend possible solutions to ensure meeting or improving the

performance of the students in achieving the identified PILOs.

P a g e | 17


Committee for Assessment and Evaluation of Programme Intended Learning

ollege. Based on set of inputs, the

set of recommendations for effective assessment of

direct and indirect Assessment Tools and prepare adequate forms/template

the approval of the Academic

ggest, in coordination with the CRC, and the Programme/Department Head the list


thods of assessing the Programme Intended

appropriate courses and specific forms to

direct assessment of learning outcomes by faculty from the selected

atings gathered from the results of student defense of the terminal design

atings gathered from the results of student performance evaluation by practicum

of Self-Evaluation Survey

atings of learning outcomes gathered from the results of Senior Exit Survey.

the extent to which the PILOs are achieved on each of the assessment

determine the distribution of percentage to be allocated to each of the

as baseline information.

Compute the extent to which the PILOs are achieved using the allocated percentage.

the critical PILOs which have not been achieved by the students.

Determinethe specific assessment method in which the PILOs which have not been

ensure meeting or improving the


12. Draws any required recommendations as way of bridging the gap between the attained

value and the ideal value.


1. Committee minutes of meeting

2. Report of Assessment and Evaluation Process including samples of outputs from each

assessment methods (as attachments)


The Committee reports to the College Dean

reports to the Dean’s Office and

(QAAO).


Draws any required recommendations as way of bridging the gap between the attained

value and the ideal value.

Committee minutes of meeting

Report of Assessment and Evaluation Process including samples of outputs from each

assessment methods (as attachments)

The Committee reports to the College Dean, and submits its recommendation

reports to the Dean’s Office and copies to Quality Assurance and Accreditation Office

P a g e | 18

Draws any required recommendations as way of bridging the gap between the attained

Report of Assessment and Evaluation Process including samples of outputs from each

recommendations and annual

Quality Assurance and Accreditation Office


Faculty Development Committee (FDC)

The Faculty Development Committee (FDC) i

Based on a set of inputs, as shown in Section A, the FDC submits to the Dean set of

deliverables, recommendations and annual reports in the realm of faculty development.


1. Consolidate faculty portfolios and identif

updates.

2. Formulate the Faculty Development Plan integrating the professional, academic,

physical, social, cultural and spiritual welfare and well

3. Coordinate with the Human Resource

seminars, workshops, conferences and other development needs of the faculty

members.

4. Review the University’s faculty ranking, classification and promotional mechanism.

5. Recommend policyand procedural reforms in the hi

promotion process of faculty members whenever necessary

6. Sit and observe in the faculty applicant’s teaching demonstration to ensure the

selection, hiring and recruitment of qualified and competent faculty members.

7. Serve as committee members in all faculty development initiatives, activities and

programs of the university.

8. Monitor the implementation

conduct of their instruction and research activities.

9. Monitor the implementa

in the formulation of the improvement plan.


1. FDC Minutes of Meetings (at least 02 every trimester)

2. Activity Reports / Trimester

3. Faculty Development Accomplishment

Program (every 1st and 2

4. Annual Accomplishment Report (

Materials;

5. Faculty Development Plan (every end of 3

6. Faculty Portfolios.




The Faculty Development Committee (FDC) is a recommendatory body in the C

a set of inputs, as shown in Section A, the FDC submits to the Dean set of



faculty portfolios and identify valid recommendations for portfolio

Formulate the Faculty Development Plan integrating the professional, academic,

physical, social, cultural and spiritual welfare and well-being of the faculty members.

Coordinate with the Human Resource Office with regards to the potential trainings,


Review the University’s faculty ranking, classification and promotional mechanism.

Recommend policyand procedural reforms in the hiring, recruitment, selection and

promotion process of faculty members whenever necessary

Sit and observe in the faculty applicant’s teaching demonstration to ensure the


s committee members in all faculty development initiatives, activities and

programs of the university.

Monitor the implementation of faculty’s academic freedom and autonomy in the

conduct of their instruction and research activities.

Monitor the implementation of College Faculty Development Plan and assist the Dean

in the formulation of the improvement plan.

FDC Minutes of Meetings (at least 02 every trimester);

Activity Reports / Trimester;

Faculty Development Accomplishment Reports based on the Faculty Development

and 2nd Trimester);

Annual Accomplishment Report (every end of 3rd trimester) with Supporting

Faculty Development Plan (every end of 3rd Trimester); and

P a g e | 19


s a recommendatory body in the College.

a set of inputs, as shown in Section A, the FDC submits to the Dean set of


valid recommendations for portfolio

Formulate the Faculty Development Plan integrating the professional, academic,

being of the faculty members.

ith regards to the potential trainings,


Review the University’s faculty ranking, classification and promotional mechanism.

ring, recruitment, selection and

Sit and observe in the faculty applicant’s teaching demonstration to ensure the


s committee members in all faculty development initiatives, activities and

faculty’s academic freedom and autonomy in the

tion of College Faculty Development Plan and assist the Dean

e Faculty Development

trimester) with Supporting



FDC reports to the College D

reports to Dean’s Office, and


ollege Dean and submit its deliverables, recommendation

and copies to the QAAO.

P a g e | 20

deliverables, recommendations and annual


Instructional Materials/Library Committee (IMC/LC)

The Instructional Materials/Library Committee i

Based on a set of inputs, as shown in Section A, the IMC/LC submits to the Deans set of

recommendations along instructional materials/library matters.

SectionA – Responsibilities and Inp

1. Review the availability, credibility andup

references, journals/magazines, audio visual materials, e

suitable for teaching and learning processes.

2. Prepare the matrix of the availableand rec

journals/magazines, audio visual materials, e

course/programme/dep

3. Evaluate the prepared/requested textbooks, references, journals/magazines, audio

visual materials, e-books and online databases per course/programme/department by

the faculty members to be submitted to the D

4. Coordinate/check with the Librarian on the availability of recommended

purchase against the

based on the bibliographic description (title/author/edition/publication

year/copyright/number of copy) with emphasis on the 5

5. Prepare the following summary:

a. instructional materials per course/programme/department;

b. books per course/programme/department;

c. journals/magazines per course/programme/department;

d. audio visual materials (cd,cd

e. e-books per course/programme

f. online databases per course/programme/department;

g. book request by course in each department for next trimester.

6. Attend Library Committee meeting(s) and prepare reports for submission to the

7. Review guidelines on the acquisition of the

8. Review the coordinative/collaborative library activities by the library/faculty

course/programme/department.

9. Create guidelines on selling of excess books to be integrated with library andother

campusactivity.

10. Develop and formulateLibrary Committee by

conduct of activities such as book selection and

literacy other library services in support




Materials/Library Committee is a recommendatory body in the C


recommendations along instructional materials/library matters.

and Inputs

Review the availability, credibility andup-datedness of recommended textbooks,

references, journals/magazines, audio visual materials, e-books and online databases

suitable for teaching and learning processes.

Prepare the matrix of the availableand recommended textbooks, references,

journals/magazines, audio visual materials, e-books and online databases per

course/programme/department to be submitted to the Deans.

Evaluate the prepared/requested textbooks, references, journals/magazines, audio

books and online databases per course/programme/department by

s to be submitted to the Dean for recommendation to purchase.

Coordinate/check with the Librarian on the availability of recommended

list of the library holdings per course/programme/department


year/copyright/number of copy) with emphasis on the 5- year recent and onward.

Prepare the following summary:

instructional materials per course/programme/department;

books per course/programme/department;

journals/magazines per course/programme/department;

audio visual materials (cd,cd-rom,vcd,dvd etc.per course/programme/department;


online databases per course/programme/department; and

book request by course in each department for next trimester.

ommittee meeting(s) and prepare reports for submission to the

Review guidelines on the acquisition of the library resources.

Review the coordinative/collaborative library activities by the library/faculty

course/programme/department.

Create guidelines on selling of excess books to be integrated with library andother

ormulateLibrary Committee by-laws as a guide for

ivities such as book selection and acquisition, library/information

literacy other library services in supportto teaching and learning.

P a g e | 21


s a recommendatory body in the College.


datedness of recommended textbooks,

books and online databases

ommended textbooks, references,

books and online databases per

Evaluate the prepared/requested textbooks, references, journals/magazines, audio

books and online databases per course/programme/department by

ean for recommendation to purchase.

Coordinate/check with the Librarian on the availability of recommended titles for

list of the library holdings per course/programme/department


year recent and onward.

rom,vcd,dvd etc.per course/programme/department;

ommittee meeting(s) and prepare reports for submission to the Dean.

Review the coordinative/collaborative library activities by the library/faculty per

Create guidelines on selling of excess books to be integrated with library andother

laws as a guide for procedure or

acquisition, library/information



1. Summary of instruct

2. Summary of books per course/programme/department;

3. Summary of journals/magazines per course/programme/department;

4. Summary of audio visual materials (cd,cd

course/programme/department;

5. Summary of e-books per course/programme/department;

6. Summary online databases per course/programme/department;

7. Summary of book request by course in eac

8. Book request for next trimester


IMC/LC members report to the College D

annual report to the Dean’s O


Summary of instructional materials per course/programme/department;

Summary of books per course/programme/department;

Summary of journals/magazines per course/programme/department;

Summary of audio visual materials (cd,cd-rom,vcd,dvd etc.)per

course/programme/department;


Summary online databases per course/programme/department;

Summary of book request by course in each department for next trimester; and

Book request for next trimester.

report to the College Dean and submit their recommendations a

annual report to the Dean’s Office and copies to the QAAO.

P a g e | 22

per course/programme/department;

Summary of journals/magazines per course/programme/department;

rom,vcd,dvd etc.)per

h department for next trimester; and

ean and submit their recommendations and


Ranking and Promotion

The College Committee for Ranking and Promotion (RPfaculty ranking based on the policy on faculty promotion. trimester on agreed schedules.


1. maintains faculty dossiers for each individual faculty

the following basic information: updated CV; initial appointment from HRD; previous evaluation results indicating current rank (if any); all qualification certificates and training certificates that are used in the

2. assesses faculty qualification points based on Ranking and Promotion Implementing Rules and Regulations (IRR);

3. sets deadline of faculty submission of supporting documents for evaluating faculty ranking;4. periodically evaluates faculty

policy and based on evidentiary supporting documents submitted by the faculty members. It is the obligation of faculty members to provide the documents to support the points allocated for each criterion.

5. summarizes faculty evaluation scores;6. recommends proposed faculty ranking based on policy;7. liaises with Institutional Ranking and Promotion Board for matters pertaining to ranking and

promotion policy and IRR;8. submits committee reports to College


1. Annual report on summarizing the recommended ranks of each qualified faculty.


The RPC reports to the College Dean


Ranking and Promotion Committee (RPC)


Ranking and Promotion (RPC) is in-charge of the initial evaluation of faculty ranking based on the policy on faculty promotion. The committee meets at least twice every


maintains faculty dossiers for each individual faculty of the college. The dossier must contain the following basic information: updated CV; initial appointment from HRD; previous evaluation results indicating current rank (if any); all qualification certificates and training certificates that are used in the previous evaluations; assesses faculty qualification points based on Ranking and Promotion Implementing Rules

sets deadline of faculty submission of supporting documents for evaluating faculty ranking;periodically evaluates faculty ranking points based on the approved ranking and promotion policy and based on evidentiary supporting documents submitted by the faculty members. It is the obligation of faculty members to provide the documents to support the points allocated for

summarizes faculty evaluation scores; recommends proposed faculty ranking based on policy; liaises with Institutional Ranking and Promotion Board for matters pertaining to ranking and promotion policy and IRR; submits committee reports to College Dean.

Annual report on summarizing the recommended ranks of each qualified faculty.

reports to the College Dean.

P a g e | 23

C)

the initial evaluation of The committee meets at least twice every

of the college. The dossier must contain the following basic information: updated CV; initial appointment from HRD; previous evaluation results indicating current rank (if any); all qualification certificates and training

assesses faculty qualification points based on Ranking and Promotion Implementing Rules

sets deadline of faculty submission of supporting documents for evaluating faculty ranking; ranking points based on the approved ranking and promotion

policy and based on evidentiary supporting documents submitted by the faculty members. It is the obligation of faculty members to provide the documents to support the points allocated for

liaises with Institutional Ranking and Promotion Board for matters pertaining to ranking and

Annual report on summarizing the recommended ranks of each qualified faculty.



P a g e | 24


Student Concern Committee and Grade Appeal

The (SCC) is a recommendatory body in the college. Based on a set of inputs, as shown in

Section A, the SCC submits to the Dean a set of recommendations along with the students

concerns and grade appeal in order to

concern.

Section A- Responsibilities and Inputs

1. Meet to discuss and offer informed and planned responses to students of concern.

2. Design an individual intervention and/or response plan for each stude

and work with all campus individuals who may be affected by the behavior and need

support

3. Collaborate with appropriate offices to support the student of concern and

services are available.

4. Provide follow-up and outreach as needed

5. Serve as a forum to consider and review other means of informing academic

community how to identify and respond to students in distress.

6. Deal with the students grade appeal by

a. contacting the concerned faculty member

b. suggesting appropriate action in that

c. ensuring that

including

i. Double Marking if necessary

ii. Grade erratum

7. Coordinate with the Students Affairs and Guidance office any required individual

intervention for special cases an


1. SCC Minutes of the Meetings (at least 1 every month)

2. Summary Reports of cases and action taken by trimester

3. Grade appeal summary

4. Grade erratum summary

5. Grade appeal statistics by course/programme/

6. Annual accomplishment report

7. Annual Recommendations and action plan


Student Concern Committee and Grade Appeal Committee (SCC)




concerns and grade appeal in order to assist the college in solving/dealing with such students


to discuss and offer informed and planned responses to students of concern.

Design an individual intervention and/or response plan for each stude


Collaborate with appropriate offices to support the student of concern and

up and outreach as needed.

as a forum to consider and review other means of informing academic

community how to identify and respond to students in distress.

th the students grade appeal by

ontacting the concerned faculty member,

uggesting appropriate action in that regard to the dean,

ensuring that due process of grade appeal and revision is implemented

Double Marking if necessary

Grade erratum

Coordinate with the Students Affairs and Guidance office any required individual

intervention for special cases and student concerns.

SCC Minutes of the Meetings (at least 1 every month);

Summary Reports of cases and action taken by trimester;

Grade appeal summary;

Grade erratum summary;

Grade appeal statistics by course/programme/faculty member;

Annual accomplishment report; and

Annual Recommendations and action plan.

P a g e | 25

Committee (SCC)



assist the college in solving/dealing with such students

to discuss and offer informed and planned responses to students of concern.

Design an individual intervention and/or response plan for each student of concern


Collaborate with appropriate offices to support the student of concern and ensure that

as a forum to consider and review other means of informing academic

due process of grade appeal and revision is implemented

Coordinate with the Students Affairs and Guidance office any required individual



The CRC reports to the Dean and work in close

Office when required. All reports sho

the QAAO.


The CRC reports to the Dean and work in close coordination with the OSA and Guidance

ffice when required. All reports should be submitted to the Dean’s O

P a g e | 26

coordination with the OSA and Guidance

s Office and copies to


Research Committee (RC)

Each college has a research committee composed of the research coordinator and two or three

faculty members appointed by the

enhance research projects, and research culture among faculties and student


The RC acton the following four areas;

1. Research Projects and Funds

1. Research coordinator and

research projects submitted by full

2. They have to review the research funds, which have been requested by the researcher

to conduct his/her research proje

3. They have to follow the research rubrics during the evaluation.

4. They have to justify the marks, which

form. They have to present the weakest points of the research

5. The research coordinator of each C

to faculties and ensuring that the

6. The research coordinator and research committee of each

running the plagiarism report for researches.

7. The research coordinator should su

of Research and Publication (HRP) as soft copies (word file and plagiarism report) of

the research projects, summary of the submitted researches, official grading fo

and hard).

8. The HRP should review the researches and submit comments

the College to distribute to faculties and ensure that they comply.

9. The HRP should submit the researches to the U

comment on researches, which will be submitted to HRP. The HRP should submit the

comments of the Provost to the research

all faculties.

10. All faculties should comply with all comments and submit soft copy of th

research to the research coordinator of the C

researches to the HRP.

11. The Provost, HRP, Research C

the right to reject researches

12. They should follow up with

13. The Provost and HRP are responsible for sending the researches to HO.

14. The faculties should not communicate directly to the HO for any matter regarding the

research. College Standing Committee Guidelines

Research Committee (RC)



faculty members appointed by the College Dean. The aim of the RC is to support,

enhance research projects, and research culture among faculties and student


the following four areas;

Research Projects and Funds

1. Research coordinator and Committee of the College should collect, review and rate the

arch projects submitted by full-time faculty members of the University.


to conduct his/her research project.

3. They have to follow the research rubrics during the evaluation.

4. They have to justify the marks, which is given to each item in the official evaluation

form. They have to present the weakest points of the research for improvement

coordinator of each College is responsible for distributing the comments

to faculties and ensuring that their compliance.

6. The research coordinator and research committee of each College are responsible for

running the plagiarism report for researches.

. The research coordinator should submit the researches of all full-time faculties to Head


the research projects, summary of the submitted researches, official grading fo

review the researches and submit comments to research coordinator of

ollege to distribute to faculties and ensure that they comply.

d submit the researches to the University Provost to review and

omment on researches, which will be submitted to HRP. The HRP should submit the

comments of the Provost to the research coordinator of the College to disseminate to

10. All faculties should comply with all comments and submit soft copy of th

he research coordinator of the College who will submit the revised

researches to the HRP.

1. The Provost, HRP, Research Coordinators and Research Committee

the right to reject researches of poor quality.

up with the researcher to improve the rejected research.



P a g e | 27


Dean. The aim of the RC is to support, encourage,

enhance research projects, and research culture among faculties and students of the college

ollege should collect, review and rate the

niversity.


given to each item in the official evaluation

for improvement.

ollege is responsible for distributing the comments

ollege are responsible for

time faculties to Head


the research projects, summary of the submitted researches, official grading form (soft

to research coordinator of

niversity Provost to review and

omment on researches, which will be submitted to HRP. The HRP should submit the

ollege to disseminate to

10. All faculties should comply with all comments and submit soft copy of the revised

submit the revised

ommittee of College have

the researcher to improve the rejected research.




2. Research Plan and B

1. The Dean, Associate Dean

the annual research plan for the C

research plan.

2. The Research Coordinator of the C

and comments.

3. The HRP should submit the research plan of the C

review and comments.

4. The HRP should prepare a memo

contact Head of Accountin

each college.

5. The Provost and HRP should submit the memo to the HO for approval.

3. Organizing Seminars, Workshops, and C

1. The Research Committee of each C

workshop per year in the C

2. The AMAIUB-RC should make one research forum/colloquium per year for the

internal researches conduct

the faculties for oral and poster prese

3. The AMAIUB-RC may organize one international conference per year. The RC should

follow all communications and activities, which will be done in the conference, such as,

programme, invitations for speakers, publications, logistics,…etc.

4. Research Cooperation with I

1. The AMAIUB-RC should be responsible for research cooperation with industry,

universities and research centers.

2. International research organizations for funding research projects ar

AMAIUB-RC may support the researchers in this matter.

3.The Researchers should try to find out research projects and cooperate with industry,

universities’ researchers and researchers of the centers.


6. RC Minutes of Meetings (at least 03 Every Trimester)

7. Faculty members research evaluation and comments (Every Trimester)

8. Undergraduate Research Guidelines Updates / annually

9. Postgraduate Research Guidelines Updates /

10. Annual Accomplishment Report

11. Summary List of Research Submission Updates/Trimester


and Budget

1. The Dean, Associate Dean and Research Committee of each College should prepare

research plan for the College, which should be aligned with the U

he Research Coordinator of the College should submit the plan to the HRP to review

ubmit the research plan of the College to the University Provost to

4. The HRP should prepare a memo for the research plans of all C

contact Head of Accounting Department to have the approval on the budget amended by


Organizing Seminars, Workshops, and Conferences

1. The Research Committee of each College should conduct at leas

workshop per year in the College.

RC should make one research forum/colloquium per year for the

conductedat the University. They should select the best researches of

the faculties for oral and poster presentation.

RC may organize one international conference per year. The RC should


programme, invitations for speakers, publications, logistics,…etc.

Research Cooperation with Industry, Universities and Research Centers

RC should be responsible for research cooperation with industry,

universities and research centers.

2. International research organizations for funding research projects ar

RC may support the researchers in this matter.


universities’ researchers and researchers of the centers.

s of Meetings (at least 03 Every Trimester);

Faculty members research evaluation and comments (Every Trimester)

Undergraduate Research Guidelines Updates / annually;

te Research Guidelines Updates / annually;

Annual Accomplishment Report; and

Summary List of Research Submission Updates/Trimester.

P a g e | 28

ollege should prepare

ich should be aligned with the University

plan to the HRP to review

niversity Provost to

for the research plans of all Colleges and should

to have the approval on the budget amended by


ollege should conduct at least one seminar or

RC should make one research forum/colloquium per year for the

niversity. They should select the best researches of

RC may organize one international conference per year. The RC should


ndustry, Universities and Research Centers

RC should be responsible for research cooperation with industry,

2. International research organizations for funding research projects are available and the


Faculty members research evaluation and comments (Every Trimester);



RC members report to Head of Research and Publication; and submit the

recommendations and annual reports to the Head of Research and Publications,

copies to the Dean’s Office



recommendations and annual reports to the Head of Research and Publications,

ffice and copies to the QAAO.

P a g e | 29


recommendations and annual reports to the Head of Research and Publications, and



P a g e | 30


Student Disciplinary Tribunal

The SDT is formed to investigate violations committed by the student or group of students

belonging to the same or different Colleges; inside

nature of the violation(s) involves the University as a whole.


1- Study the complaint of the s

SDT to hear the case.

2- Conduct investigation and hear both parties, the Complainant and the Respondents,

witnesses.

3- Recommend resolutions or sanction.

4- Submit a formal report to the President through the Provost for approval of the

resolutions if the sanction involves temporary

University.

5- Upon approval of the recommendation, the Head of Student Affairs will write a

formal resolution and/or sanctions to all students involved.


1. SDT Minutes of the Meetings

2. Summary Reports of cases and action taken every trimester


The Head of OSA should forward the

the closing of the investigation. For complaints where the sanction is one that may be

imposed only by the University President such as temporary o

University, the Head of OSA will forward findings to the President for approval through the

Provost.


Student Disciplinary Tribunal (SDT)



nging to the same or different Colleges; inside or outside the University premises if the

nature of the violation(s) involves the University as a whole.


Study the complaint of the student and decide if there is/are basis/bases to convene the

Conduct investigation and hear both parties, the Complainant and the Respondents,

Recommend resolutions or sanction.

ubmit a formal report to the President through the Provost for approval of the

resolutions if the sanction involves temporary or permanent dismissal from the

Upon approval of the recommendation, the Head of Student Affairs will write a

formal resolution and/or sanctions to all students involved.

SDT Minutes of the Meetings; and

Reports of cases and action taken every trimester.

The Head of OSA should forward the records within 48 hours to the University P


sed only by the University President such as temporary or permanent dismissal from the

ead of OSA will forward findings to the President for approval through the

P a g e | 31


niversity premises if the

tudent and decide if there is/are basis/bases to convene the

Conduct investigation and hear both parties, the Complainant and the Respondents,

ubmit a formal report to the President through the Provost for approval of the

or permanent dismissal from the

Upon approval of the recommendation, the Head of Student Affairs will write a

records within 48 hours to the University Provost after


r permanent dismissal from the

ead of OSA will forward findings to the President for approval through the



P a g e | 32


Continuous Quality Improvement (CQI)

The University, in its efforts to effectively implement and manage all quality assurance and

accreditation plans and program

achieve the goals and objectives set in the stra


1. Serve as point person of the College during programme evaluation and accreditation

undertakings.

2. Liaise with the Quality Assurance and Accreditation Office for all

requirements and programs for effective quality management system

3. Coordinate college-specific quality improvement initiatives and implement these

mechanisms to ensure effectiveness of monitoring and evaluation

4. Maintain continuous

especially in the areas of curriculum, assessment and evaluation, and syllabi design

5. Assist the College in the preparation, conduct and reporting of Self

Surveys (SESs) and Self

6. Serve as evaluator/au

internal processes and procedures

7. Attend the regular monthly CQI meeting and other special/emergency meetings as

scheduled.

8. Conduct all the Exam Moderation report evaluation and verification

9. Verify the Course Portfolio components and coherence

10. Assist the College in implementing any Quality assuranc

and / or Administrative policies

11. Conduct any required activity for training and workshop dealing with Quality

Assurance aspects.


1. Committee Meetings;

2. Activity Reports if any;

3. Accomplishment Report based on IQA findings last trimester

4. Compilation of IP’s;

5. Periodic IQA Findings on:

Moderation

Assessment

Faculty Portfolios

Policies and Procedures in the





accreditation plans and programmes, shall set up a formal structure to assist the Management

achieve the goals and objectives set in the strategic plans.


erve as point person of the College during programme evaluation and accreditation

iaise with the Quality Assurance and Accreditation Office for all

programs for effective quality management system

specific quality improvement initiatives and implement these

mechanisms to ensure effectiveness of monitoring and evaluation.

ous quality improvement processes of their re

especially in the areas of curriculum, assessment and evaluation, and syllabi design

ssist the College in the preparation, conduct and reporting of Self

Surveys (SESs) and Self-Evaluation Reports (SERs).

erve as evaluator/auditor during internal quality audits of all academic

internal processes and procedures.

ttend the regular monthly CQI meeting and other special/emergency meetings as

Conduct all the Exam Moderation report evaluation and verification

rify the Course Portfolio components and coherence.

ollege in implementing any Quality assurance related policy (Academic

r Administrative policies.

Conduct any required activity for training and workshop dealing with Quality

;

Activity Reports if any;

Accomplishment Report based on IQA findings last trimester;

Periodic IQA Findings on:

Policies and Procedures in the College

P a g e | 33



, shall set up a formal structure to assist the Management

erve as point person of the College during programme evaluation and accreditation

iaise with the Quality Assurance and Accreditation Office for all college-specific

programs for effective quality management system.

specific quality improvement initiatives and implement these

quality improvement processes of their respective Colleges

especially in the areas of curriculum, assessment and evaluation, and syllabi design.

ssist the College in the preparation, conduct and reporting of Self-Evaluation

ditor during internal quality audits of all academic-related

ttend the regular monthly CQI meeting and other special/emergency meetings as

Conduct all the Exam Moderation report evaluation and verification.

e related policy (Academic

Conduct any required activity for training and workshop dealing with Quality


6. Course Portfolio Evaluation Report (each trimester)

7. Yearly Policies and Procedures Audit Report (3

8. Improvement Plan for Policy and Procedure implementation (3


The CQI reports to the Dean and

should be submitted to the Dean’s O


Course Portfolio Evaluation Report (each trimester);

Yearly Policies and Procedures Audit Report (3rd trimester); and

Improvement Plan for Policy and Procedure implementation (3rd trimester)

The CQI reports to the Dean and work in close coordination with the QAAO. All reports

uld be submitted to the Dean’s Officeand copies to QAAO.

P a g e | 34

trimester).

work in close coordination with the QAAO. All reports


List of Committee Reports

Committee 1. Curriculum Review

2. Research

3. Community Engagement

4. Alumni

5. Faculty Development / Training

6. Continuous Quality Improvement


List of Committee Reports

Deliverable 1) Minutes of Meetings (at least 02 every trimester)2) Recommendations for Course Updates / Trimester3) PILO/ PEO Evaluation ( PILO Results, Employer and

Alumni Survey Result – from PILO/PEO Committees)4) Summary of Recommendations; 5) Annual Summary of Suggested Course Updates6) Annual Curriculum Suggested Updates, if any7) Curriculum Enhancement Report which include8) benchmarking (with Universities and International

References), if none yet; and 9) Recommendation of new curricula, if any1) Minutes of the Meeting; 2) Accomplishment Report based on Research plan (every 1st

and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials

3) Activity Report, if any; 4) Research Plan (and Budget) (every end of 35) Summary of Faculty Research Status and Reports6) Research Journal (every end of 3rd trimester)1) Minutes of the Meeting; 2) Activity Reports; 3) Community Engagement Accomplishment Reportevery 1st

and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials

4) Community Engagement Plan (every end of 31) Minutes of the Meeting; 2) Activity Reports; 3) Alumni Directory by batch; and 4) Alumni Survey Results in coordination with University

Alumni Coordinator. 1) Minutes of the Meeting; 2) Activity Reports; 3) Faculty DevelopmentAccomplishment Report based on

FDP (every 1st and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials;

4) Faculty Development Plan (every end of 35) Faculty Portfolios. 1) Minutes of the Meeting; 2) Accomplishment Report based on IQA findings last

trimester; 3) Compilation of IP’s ; 4) Periodic IQA Findings on:

- Moderation - Assessment - Course Specifications - Course Portfolios - Faculty Portfolios

P a g e | 35

Minutes of Meetings (at least 02 every trimester); Course Updates / Trimester;

PILO/ PEO Evaluation ( PILO Results, Employer and from PILO/PEO Committees);

Annual Summary of Suggested Course Updates; Annual Curriculum Suggested Updates, if any;

Enhancement Report which include; benchmarking (with Universities and International

Recommendation of new curricula, if any

Accomplishment Report based on Research plan (every 1st trimester)/ Annual Accomplishment Report (every

end of 3rd trimester) with Supporting Materials;

Research Plan (and Budget) (every end of 3rd trimester); Summary of Faculty Research Status and Reports; and

trimester).

Community Engagement Accomplishment Reportevery 1st and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting Materials; and

Engagement Plan (every end of 3rd trimester).

Alumni Survey Results in coordination with University

Faculty DevelopmentAccomplishment Report based on FDP (every 1st and 2nd trimester)/ Annual Accomplishment Report (every end of 3rd trimester) with Supporting

Faculty Development Plan (every end of 3rd trimester); and

Accomplishment Report based on IQA findings last


7. Instructional Materials / Library

8. Committee on SO (PILOs) Evaluation

9. Committee on PEO Evaluation

10. Students Concerns and Grade Appeal

11. Student Disciplinary Tribunal

12. E-Learning Committee

Course Report (by the course coordinator)

1. Minutes of the meeting; 2. Course-level benchmarking report, if applicable3. CILO evaluation report (CPR and Assessment and Evaluation Report)4. Course evaluation report (survey)5. Summary of Recommendations and

End-of trimester/ Annual Course Review Report (by the DH)

1. Minutes of the Meeting; 2. Improvement Plan for the following:

a. Course (based on the recommendations by the course coordinators for the current trimester, to be implemented next

b. Curriculum (based on the summary of recommendations by the CRCc. CQI (based on the periodic IQA reports of the CQI Committee)

3. Course Monitoring Report (based on the Improvement Plan)


- Policies and Procedures in the College- PEO Evaluation - PILO Evaluation

1) Minutes of the Meeting; 2) Summary of Instructional Materials by course in each

programme; 3) Summary of Books by course in each programme4) Book Request for Next Trimester.

Committee on SO (PILOs) 1) Minutes of the Meeting; and 2) SO Evaluation Results and Analysis with supporting

materials. Committee on PEO Evaluation 1) Minutes of the Meeting; and

2) PEO Evaluation Results and Analysis withmaterials, such as Alumni Survey Results and Employer Survey Results

Students Concerns and Grade 1) Minutes of the Meeting; 2) Summary of Student Concerns and Grade Appeals; and3) Resolutions / Notice of Decision on Stu

Grade Appeals. Student Disciplinary Tribunal 1) Minutes of the Meeting;

2) Summary of Student Complaints/ Incidents; and3) Resolutions / Notice of Decision on Student Discipline1) Minutes of the Meeting; and 2) Statistics of e-Learning Utilization

Course Report (by the course coordinator)

level benchmarking report, if applicable;

CILO evaluation report (CPR and Assessment and Evaluation Report); Course evaluation report (survey); and Summary of Recommendations and Actions to be taken.

of trimester/ Annual Course Review Report (by the DH)

Improvement Plan for the following:

Course (based on the recommendations by the course coordinators for the current trimester, to be implemented next trimester/ school year) Curriculum (based on the summary of recommendations by the CRC CQI (based on the periodic IQA reports of the CQI Committee)

Course Monitoring Report (based on the Improvement Plan).

P a g e | 36

Policies and Procedures in the College

Summary of Instructional Materials by course in each

Summary of Books by course in each programme; and

SO Evaluation Results and Analysis with supporting

PEO Evaluation Results and Analysis with supporting materials, such as Alumni Survey Results and Employer

dent Concerns and Grade Appeals; and Resolutions / Notice of Decision on Student Concerns and

f Student Complaints/ Incidents; and Resolutions / Notice of Decision on Student Discipline.

Course (based on the recommendations by the course coordinators for the current

Tel: +973 17787978/17787950/Fax: +973 17879380E-mail: [email protected], www.amaiu.edu.bh

P.O.Box 18041, Salmabad, Kingdom of Bahrain

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