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ORDINARY MEETING OF COUNCIL
MONDAY, 14 MAY 2018
AGENDA
C ON T E N T S
AGENDA
REPORTS
TECHNICAL SERVICES COMMITTEE MEETING
HELD ON 7 MAY 2018
CHIEF EXECUTIVE OFFICER’S REPORT
NOTICE OF MEETING
AND AGENDA
CR ______________________________________
PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be
held in the Council Chambers, Orchard Avenue, Armadale at 7.00pm
MONDAY, 14 MAY 2018
R S TAME
CHIEF EXECUTIVE OFFICER
10 May 2018
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
Leave of Absence previously granted to Cr G Nixon
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS
TAKEN ON NOTICE
Nil
ORDINARY MEETING 3 14 MAY 2018
OF COUNCIL
4 PUBLIC QUESTION TIME
Public Question Time is allocated for the asking of and responding to questions raised by members of the public. Minimum time to be provided – 15 minutes (unless not required)
Policy and Management Practice EM 6 – Public Question Time has been adopted by
Council to ensure the orderly conduct of Public Question time and a copy of this procedure
can be found at http://www.armadale.wa.gov.au/PolicyManual.
It is also available in the public gallery.
The public’s cooperation in this regard will be appreciated.
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
6 PETITIONS
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING
HELD ON 23 APRIL 2018. ................................................................. (ATTACHED)
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN
GIVEN – WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 TECHNICAL SERVICES COMMITTEE MEETING
Report of the Technical Services Committee held on 7 May 2018. ..... 5
BUSINESS ARISING FROM REPORT
ORDINARY MEETING 4 14 MAY 2018
OF COUNCIL
10.2 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer . .............................................. 85
BUSINESS ARISING FROM REPORT
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR
BY DECISION
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –
WITHOUT DISCUSSION
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
14.1 Technical Services - Item 11.1 - Rivers Regional council Tender
2013/1 - Receipt and Processing of Waste for Resource Recovery -
Variation
15 CLOSURE
CITY OF ARMADALE
MINUTES
OF THE TECHNICAL SERVICES COMMITTEE HELD IN THE COMMITTEE
ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON
MONDAY, 7 MAY 2018 AT 7.00PM.
PRESENT: Cr C Frost (Chair)
Cr C M Wielinga
Cr K Busby
Cr R Butterfield
Cr L Sargeson
APOLOGIES: Cr G Nixon (Leave of Absence)
Cr J A Stewart (Leave of Absence)
Cr J H Munn JP CMC
OBSERVERS: Cr H Zelones OAM JP
Cr G Smith
IN ATTENDANCE: Mr K Ketterer Executive Director Technical Services
Mr T Naude Executive Manager Technical Services
Mr N Burbridge Manager Environmental Services
Ms C Omacini Senior Environmental Officer
Mrs A Owen-Brown Minute Secretary
PUBLIC: Nil.
“For details of Councillor Membership on this Committee, please refer to the City’s website
– www.armadale.wa.gov.au/your council/councillors.”
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COMMITTEE COUNCIL MEETING 14 MAY 2018
DISCLAIMER
The Disclaimer for protecting Councillors and staff from liability of information and advice
given at Committee meetings was not read as there were no members of the public present.
DECLARATION OF MEMBERS’ INTERESTS
Nil.
QUESTION TIME
Nil.
DEPUTATION
Nil.
CONFIRMATION OF MINUTES
RECOMMEND
Minutes of the Technical Services Committee Meeting held on 16 April 2018 be
confirmed.
Moved Cr R Butterfield
MOTION CARRIED (5/0)
ITEMS REFERRED FROM INFORMATION BULLETIN
Outstanding Matters and Information Items
Various Items.
Monthly Departmental Reports
Technical Services Works Programme.
No further items were raised for discussion and/or further report purposes.
CONTENTS
TECHNICAL SERVICES COMMITTEE
7 MAY 2018
1. ENGINEERING, DESIGN AND DEVELOPMENT
1.1 SCHOOL PARKING RESTRICTIONS - HARRISDALE AND PIARA WATERS
PRIMARY SCHOOLS .....................................................................................................................8
2. ENVIRONMENT
2.1 EXPANSION OF THE SWITCH YOUR THINKING INTELLECTUAL PROPERTY
LICENSE AGREEMENT ............................................................................................................... 15
2.2 ENDORSEMENT OF THE ROLEY POOLS HERITAGE WALK TRAIL
MANAGEMENT PLAN ................................................................................................................ 19
3. PARKS AND RESERVES
3.1 NOMINATION TO ATTEND PARKS AND LEISURE 2018 STATE CONFERENCE .............. 27
4. WASTE SERVICES
4.1 RIVERS REGIONAL COUNCIL TENDER 2013/1 - RECEIPT AND PROCESSING
OF WASTE FOR RESOURCE RECOVERY - UPDATE ............................................................. 31
5. TENDERS
5.1 TENDER 44/17 - LANDFILL GAS MANAGEMENT.................................................................. 34
6. MISCELLANEOUS
6.1 ALEX WOOD DRIVE (REFERRAL ITEM) ................................................................................. 40
6.2 FOOTPATHS ON KERB SIDE (REFERRAL ITEM) ................................................................... 42
6.3 LACK OF PARKING BAYS (REFERRAL ITEM) ....................................................................... 45
7. COUNCILLORS’ ITEMS
NIL. ........................................................................................................................................................... 48
8. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT
NIL. ........................................................................................................................................................... 48
SUMMARY OF ATTACHMENTS ............................................................................................................. 49
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1.1 - SCHOOL PARKING RESTRICTIONS - HARRISDALE AND PIARA WATERS
PRIMARY SCHOOLS
WARD
: ALL In Brief:
The City has received a number of
complaints relating to unacceptable
parking practices in the vicinity of
Harrisdale and Piara Waters primary
schools.
Parking restrictions in the vicinity of
both schools have been reviewed. The
results of a public survey indicate a high
level of support for the implementation
of new parking restrictions at both
schools.
The report recommends that new parking
restrictions for both Harrisdale and Piara
Waters Primary schools be approved.
FILE No.
: M/120/18
DATE
: 20 February 2018
REF
: MC/YA/EV/AO/MT
RESPONSIBLE
MANAGER
: Executive Director
Technical Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
Strategic Implications
1.2 Active community life that is safe and healthy
1.2.3 Encourage initiatives to improve perceptions of safety
1.2.3.1 Facilitate community safety partnerships and projects
Legislative Implications
Assessment of legislation indicates that the following are applicable:
Road Traffic Code 2000 – Part 12, Division 2, Section 140 – No Stopping Signs,
Section 141 – No Parking Signs, Section 142 – No Stopping on Carriageway with
Yellow Edge Line
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COMMITTEE - Engineering, Design and Development COUNCIL MEETING 14 MAY 2018
Council Policy/Local Law Implications
General assessment of Policy/Local Law indicates that the following is applicable:
Parking and Parking Facilities Local Law
Budget/Financial Implications
The costs associated with installation of the proposed signs and line markings can be
accommodated within the 2017/18 Civil Works budget and Long Term Financial Plan
provisions.
Consultation
Inter Directorate
Department of Education (Harrisdale and Piara Waters Primary School Principals)
Local Residents
BACKGROUND
The City has previously implemented parking restrictions at a number of local schools to
ensure adverse parking practices do not occur. Over a number of years the restrictions have
taken various different forms. The City has been reviewing these restrictions with a view to
ensuring the existing parking restrictions around schools are adequate, and to developing a
standardised approach to school parking area management. The implementation of parking
restriction measures at both Harrisdale and Piara Waters Primary schools is the subject of this
report.
Piara Waters Primary School was opened in 2012 and while significant parking restriction
signage was installed in September 2015 (T48/7/15 refers), unacceptable parking continues to
occur. Harrisdale Primary School was opened in 2016 and while there are sufficient options
available in the school parking area, continuous unacceptable parking practices are
reoccurring. The school is located in a new suburb with a growing population and is expected
attract more students over time.
Over the last 12 months in particular, the City has received a number of concerns from local
residents, elected members and the respective school principals with regard to the parking
practices around both schools. In the main, the concerns received relate to parking on verges,
in residents’ driveways, across footpaths, and on street corners. This is creating potential
traffic hazards, notably in areas highly travelled by pedestrians during school pick up and
drop off times.
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COMMITTEE - Engineering, Design and Development COUNCIL MEETING 14 MAY 2018
Public Consultation
Following receipt and review of the concerns, the City undertook a public consultation
process whereby the City met with each of the school’s principals outlining proposed parking
restrictions. Both principals were supportive of the proposed changes. In addition, a letter and
plan was sent to residents in the areas surrounding both schools inviting them to take part in a
survey regarding the proposed parking restrictions.
Two questions were asked in the survey:
1. Have you experienced parking problems at or near your property during school peak
hours?
2. Would you support the implementation of the proposed ‘Parking Area Management’
zone as highlighted on the attached plan in the area around Harrisdale/Piara Waters
Primary School?
The results from the survey are detailed in the table below:
School
#
Letters
Sent
#
Responses
Received
Question 1 – Parking
Problems
Question 2 – Support of
proposed Parking area
Management Zone
% Residents
supportive of
Parking Area
Management
Zone Yes No
Invalid
Response Yes No
Invalid
Response
Piara
Waters
Primary
School
610 99 43 55 1 65 28 6 66%
Harrisdale
Primary
School
128 27 19 7 1 26 1 0 96%
As can be observed from the results outlined in the above table, the majority of respondents
to the Harrisdale Primary School survey have experienced parking problems and want to
implement a Parking Area Management zone.
The Piara Waters Primary School respondents demonstrated a more even result; with 43
respondents having experienced parking problems and 66% being supportive of
implementing a Parking Area Management Zone.
It is proposed that new parking restrictions be introduced for both schools. If approved by
Council the restrictions will be implemented with immediate effect once the appropriate signs
and line markings (where required) have been installed.
DETAILS OF PROPOSAL
The proposed restrictions are outlined in drawing numbers E18-01 and E18-02 attached to
this report. The restrictions are proposed to be implemented as a staged approach, with
Stage 2 only to be implemented should the restrictions in Stage 1 prove inadequate to
addressing the concerns.
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The proposed approach is similar to the current restrictions around Carey Baptist College,
where a No Stopping Area is enforced during school peak times. This arrangement has
proven effective for Carey Baptist.
The proposed staged approach is outlined below.
Stage 1
Install No Stopping Area entry and exit signs as indicated on drawing numbers E18-01 and
E18-02 (Stage One). Following consultation with the school principals, the proposed No
Stopping areas are to take effect between 7:30 - 9:00 am and 2:30 – 4:00 pm in the area
surrounding Harrisdale Primary School and between 7:30 - 9:00 am and 2:00 - 3:30 pm in the
area surrounding Piara Waters Primary School, these being the times the schools are
experiencing the largest amount of traffic.
Stage 2
Should adverse parking practices continue and feedback from Schools, Residents or Rangers
indicates that further intervention is required, yellow lines are to be installed as indicated
under Stage 2 on drawing numbers E18-01 and E18-02.
In addition to this staged approach, Piara Waters Primary School has implemented a
monitored Kiss and Drive arrangement where staff supervise the pick-up and drop-off of
students on Wright Road. The school has requested that the existing Kiss and Drive area be
separated into two halves; one half for school buses and the other half for seven bays marked
Kiss and Drive. Accordingly, drawing E18-35 details the installation of new signs and
stenciled markings to the Kiss and Drive/bus bay on Wright Road, for Council’s
consideration.
CONCLUSION
Following receipt of a number of concerns from the local community, the City has reviewed
the current parking restrictions at Harrisdale and Piara Waters Primary Schools.
To assist in addressing unacceptable parking practices, Piara Waters Primary School has
implemented a monitored Kiss and Drive arrangement on Wright Road. The school has also
requested changes to the existing Kiss and Drive area. The City has reviewed the proposal
and Council’s approval of changes to the existing Kiss and Drive embayment as outlined on
drawing number E18-35 is recommended.
Following consultation with relevant stakeholders, the implementation of a staged parking
area management zone as depicted on drawing numbers E18-01 and E18-02 to address
ongoing unacceptable parking practices at Harrisdale and Piara Waters primary schools is
recommended, with Stage 2 only to be implemented if the measures outlined in Stage 1 prove
ineffective.
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COMMITTEE - Engineering, Design and Development COUNCIL MEETING 14 MAY 2018
ATTACHMENTS
1.1.1.⇩ E18-01 Harrisdale Primary School - Parking Restriction Area
1.1.2.⇩ E18-02 Piara Waters Primary School - Parking Restriction Area
1.1.3.⇩ E18-35 Piara Waters Primary School - Kiss and Drive
Officer Recommendation:
“That Council:
1. Approve the implementation of the parking restrictions as shown on the drawings for
the following schools:
Harrisdale Primary School - Plan E18-01
Piara Waters Primary School – Plan E18-02
2. Approve the implementation of the Kiss and Drive and Bus parking on Wright Road as
shown on drawing – Plan E18-35.”
Committee Discusstion
After discussions considering that the proposed school parking restrictions could be
extensive, it was proposed to recommit this item so that further information on the community
survey could be included in a future report.
The Chair moved to re-commit this item to the next Technical Services Committee meeting.
Moved: Cr C Crost
Seconded: Cr C Wielinga
CARRIED (5/0)
RECOMMEND T36/5/18
That the report be re-submitted to the next Technical Services Committee meeting.
Moved Cr C Frost
MOTION CARRIED (5/0)
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2.1 - EXPANSION OF THE SWITCH YOUR THINKING INTELLECTUAL PROPERTY
LICENSE AGREEMENT
WARD
: ALL In Brief:
This report is to inform Council about
minor amendments to the Switch your
thinking Intellectual Property Licence
Agreement (IPLA) and to seek Council
approval to expand the Switch your
thinking brand nationally.
The report recommends that Council
endorse the use of the Switch your
thinking Intellectual Property Licence
Agreement to share the brand with Local
Governments nationwide, at the
discretion of the South East Regional
Energy Group (SEREG).
FILE No.
: M/235/18
DATE
: 13 April 2018
REF
: DH/JM
RESPONSIBLE
MANAGER
: Executive Director
Technical Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
Strategic Implications
2.1 The natural environment is valued and conserved
2.1.2 Manage the interface between natural areas and the built environment
2.1.2.1 Promote the role the City's natural environment plays in quality of
life
Legislation Implications
General assessment of relevant legislation (e.g. Local Government Act) has not revealed any
restrictions.
Council Policy/Local Law Implications
General assessment has not revealed any applicable Policies/Local Laws.
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Budget/Financial Implications
Permitting Australian local governments outside of Western Australia to use the Switch your
thinking brand will generate $5,000 per year in program income from each Council that
uptakes the brand.
Consultation
Intra Directorate.
South East Regional Energy Group (SEREG).
BACKGROUND
At its 16 April 2007 meeting Council considered and endorsed an Intellectual Property
Licence Agreement (IPLA) prepared by solicitors Lewis, Blyth and Hooper. This agreement
guided the expansion of the Switch your thinking brand to other Western Australian local
governments.
Details of Council’s resolution are as follows:
“CS33/4/07
RECOMMEND
1. That Council endorse the Intellectual Property Licence Agreement, attached to this
report as Attachment A-2, as the means by which the use of the Switch your thinking!
brand may be licensed to other Western Australian local governments for approved
purposes, and that this endorsement is subject to similar endorsements by the Councils
of the City of Gosnell’s and Serpentine-Jarrahdale Shire.
2. That the City of Gosnell’s represent the South East Regional Energy Group partners,
namely the City of Armadale and Serpentine Jarrahdale Shire, in the signing and
application of Common Seal to Intellectual Property Licence Agreements associated
with the expansion of the Switch your thinking! program, and that such resolution are
subject to complementary endorsements by South East Regional Energy Group partner
Councils.”
City of Randwick (NSW) request to join Switch your thinking program
The City of Randwick in NSW recently approached SEREG seeking permission to use the
words “Switch your thinking” in promoting the uptake of re-useable coffee cups and
shopping bags at three of its eco-themed events.
However, based on the above resolution, local governments located outside Western
Australia are not permitted to be licensed to use the Switch your thinking brand.
At its meeting held on 14 February 2018, SEREG agreed that the City of Randwick should be
granted permission to use the Switch your thinking trademark, as set out in the IPLA, for a
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COMMITTEE – Environment COUNCIL MEETING 14 MAY 2018
period of six months at a discounted rate of $1500. The discounted rate requested by the
City of Randwick was deemed appropriate as they will only require limited use of the brand
(they will be using it three times).
DETAILS OF PROPOSAL
Going forward – general brand expansion nationally
The recent approach by the City of Randwick instigated SEREG to consider the idea that all
Australian local governments located outside of Western Australia should be considered
eligible to use the Switch your thinking brand, in accordance with the current IPLA.
The benefits of licencing the brand to other Australian Local Governments located outside
Western Australia include:
Generation of new markets for the Switch your thinking brand that require few
resources to service
Generation of additional program income (normal licence fee is $5,000 per year per
Local Government)
Enhanced reputation for the program and the City of Armadale as industry leaders.
SEREG agreed that general use of the brand nationally should be in accordance with the
IPLA but that there may be times where a local government requests a discounted rate if they
plan to use the brand to a minimal level, as is the case with the City of Randwick. On such
occasions, SEREG will consider a discounted rate accordingly.
COMMENT
At the City of Gosnells Ordinary Council Meeting held on 27 March 2018, the City of
Gosnells Council considered this matter and resolved as follows:
“58
That Council approves Australian local governments located outside of Western Australia to
be considered eligible to use the Switch your thinking brand for approved purposes, in
accordance with the Intellectual Property License Agreement attached as 13.4.1A and at a
cost deemed appropriate by the South East Regional Energy Group (SEREG).
Implementation of this recommendation will be subject to approval of the same
recommendation by the Councils of the City of Armadale and the Shire of Serpentine
Jarrahdale (the SEREG partners). CARRIED 12/0”
The matter will be considered by the Shire of Serpentine Jarrahdale at the next available
opportunity.
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OPTIONS
Option 1
That Council endorse the use of the amended Switch your thinking Intellectual Property
Licence Agreement to share the brand nationally.
Option 2
That Council not endorse the use of the amended Switch your thinking Intellectual Property
Licence Agreement to share the brand nationally.
Option 1 is recommended.
ATTACHMENTS
2.1.1.⇩ Draft Intellectual Property Licence Agreement
RECOMMEND T37/5/18
That Council:
1 Approves eligible local governments outside Western Australia to use the Switch
your thinking brand:
At the discretion of the South East Regional Energy Group (SEREG)
For purposes approved by SEREG
In accordance with the Intellectual Property License Agreement as
attached to this report
At a cost deemed appropriate by SEREG
2 Approves implementation subject to approval of the same recommendation by the
other SEREG partner Councils, the City of Gosnells and the Shire of Serpentine
Jarrahdale.
Moved Cr R Butterfield
MOTION CARRIED (5/0)
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2.2 - ENDORSEMENT OF THE ROLEY POOLS HERITAGE WALK TRAIL
MANAGEMENT PLAN
WARD
: HILLS In Brief:
The Draft Roley Pools Heritage Walk
Trail Management Plan provides a
strategic guide to management of City
vested reserves on the Canning River in
Roleystone.
Council endorsed the release of the draft
plan for public comment at its
12 February 2018 meeting.
The Draft Roley Pools Heritage Walk
Trail Management Plan public comment
period has now closed with six
submissions received.
The report recommends that Council
endorse the Draft Roley Pools Heritage
Walk Trail Management Plan with
modifications and as described in this
report.
FILE No.
: M/207/18
DATE
: 4 April 2018
REF
: DH/CO
RESPONSIBLE
MANAGER
: Executive Director
Technical Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
Strategic Implications
2.1 The natural environment is valued and conserved
2.1.1 Preserve and improve natural areas
2.1.1.2 Deliver habitat/fauna sanctuary projects in natural areas
2.1.2 Manage the interface between natural areas and the built environment
2.1.2.2 Implement periodic reviews of the City’s Natural Areas Program,
including vegetation mapping
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Legislative Implications
General assessment of relevant legislation (e.g. Local Government Act) has not revealed any
restrictions.
Council Policy/Local Law Implications
General assessment has not revealed any applicable Policies/Local Laws.
Budget/Financial Implications
Rationalisation of the programs within the Management Plan was reviewed by Council at its
meeting of 12 February 2018 during the consideration of the documents released for public
comment. A number of items requiring significant capital investment are to be considered as
unique stand-alone projects as part of the City’s Long Term Financial Plan and in future
budget deliberations.
The implementation of operational actions and less significant capital items (imperative for
the considered maintenance of the area) was also addressed at the 12 February 2018 meeting,
with Council resolving as follows: (T1/2/18)
“Include the following annual maintenance and capital works funding items for
considerations in the 2018/19 budget deliberations.
Annual maintenance:
$12,000 for weed control
$15,000 for revegetation
$5,000 for feral animal control
$2,500 for fauna habitat
$9,000 for track maintenance
Capital:
$22,000 for track maintenance
$58,000 for a recreational strategy and signage upgrades”
No further change with regard to the consideration of budget is proposed as a result of the
public consultation period and recommended changes to the Management Plan.
Consultation
Members of the Public.
Local Interest Groups.
Inter Directorate.
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BACKGROUND
Roley Pools Reserve and the Thompson/Araluen Walk Trail are a series of City vested
reserves located along the Canning River in Roleystone (refer to Attachment 2.2.1).
The reserve stretches from Soldiers Road in Roleystone for 2.6 km to Heritage Drive,
Roleystone. There are a series of walk trails and access tracks that follow the Canning River
through the reserve, with a number of key destinations along the journey.
The reserves have been identified as:
Having high value to the local community
Being widely used for recreation, education and as a place to interact with the natural
environment
Containing key environmental features and areas of conservation value
Having locally significant European and Aboriginal heritage values
In 2016 the City commissioned a consultant to prepare a management plan for City managed
reserves adjacent to the Canning River, between Soldiers Road and Heritage Drive in
Roleystone. The Draft Roley Pools Heritage Walk Trail Management Plan (the Management
Plan) provides aspirational programs for the management of the Roley Pools Heritage Walk
Trail reserves.
The draft plan was considered by Council at its 12 February 2018 meeting (T1/02/18 refers).
Following Council’s endorsement, the Management Plan was advertised for public comment.
The comment period has now concluded.
Public Comment Period
The public comment period commenced 13 February 2018 and closed Friday,
23 March 2018. Notices were published on the City’s website, were displayed at the City’s
administration building front counter, and an advertisement appeared in the March 2018
edition of the Roleystone Courier.
Individual copies were posted to interest groups including Roley Bushcare, Friends of
Roley Pools, Armadale Gosnells Landcare Group and the Department of Biodiversity
Conservation and Attractions. An additional copy of the draft plan was displayed at the
Roleystone Family Centre.
DETAILS OF PROPOSAL
The City received six (6) submissions providing comment on the Draft Roley Pools Heritage
Walk Trail Management Plan. A summary of the submissions is provided in
Attachment 2.2.2.
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COMMENT
Comments generally support the Management Plan. Specifically, environmental management
and proposals for recreational upgrades to the reserves (including the conversion of the water
pipe crossing at Roley Pools to a foot-bridge) were supported by the community.
Officer responses to the public comments and proposed changes to the Management Plan are
provided in Attachment 2.2.2.
Modifications to the proposed Management Plan that require more detailed consideration are
provided below.
Nomenclature – Key Destinations and Trails
Recommended nomenclature for the reserve was supported in one submission and opposed in
another.
The Management Plan recommended the existing and commonly used names of key
destinations including:
Roley Pools Picnic Area
Nature’s Spa
The Cascades
No change to these names is recommended and no adverse public comment was received
during the advertising period. It is proposed that Council formally recognise these names.
The following trail names were recommended in the Management Plan:
Boardwalk Trail on the south side of the river stretching from the Soldiers Road
lower car park to the Thompsons Road lower car park. This area is sometimes referred
to as part of Thompsons Track.
Roley Pools Walk Trail on the north side of the river stretching from the
Soldiers Road upper car park to the Roley Pools Picnic Area (key destination).
Heritage Walk Trail (also known as Thompsons Trail, Thompsons Track and
Araluen Walk Trail) from the Thompsons Road upper car park to Heritage Drive.
The name ‘Boardwalk Trail’ was not supported in one submission, with preference to this
trail being named the same as a location on the northern bank, ‘Roley Pools Walk Trail’,
which leads to the key destination ‘Roley Pools Picnic Area’. This alternative suggestion is
not supported. Each of these tracks offer different visitor experiences and begin and end at
different car parks therefore there is merit in distinguishing the northern bank and southern
bank tracks, as different tracks with different names.
There may be merit in naming the two trails as one walk trail ‘Roley Pools Walk Trail’ as
suggested, once the connectivity between the north and south banks (to create a round circuit)
is resolved. However, due to infrastructure upgrades required to achieve this at 2 locations,
this naming is not supported at this time.
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The name ‘Heritage Walk Trail’ (for the section of reserve between Thompson Road and
Heritage Drive) was opposed in one submission with the alternative suggestion that this area
should be broken down into two trail names – the Cascades Walk Trail and the Heritage
Walk Trail, or entirely as the Cascades Walk Trail.
The proposal for sectional naming of one continuous trail is not supported. This is because
the trail runs between two major roads (Thompson and Heritage Road) with no road
distinguishing area or feature to divide the two.
The ‘Cascades’ and ‘Natures Spa’ are the two key destinations on this trail. Given there was
community support for the name ‘Heritage Walk Trail’ and existing reference to the area
using that name, it is proposed Council formally recognise the nomenclature as documented
in the Management Plan, without alteration.
Revegetation and Fauna Monitoring
Modification clarification of the revegetation priority area 1, in recognition of vegetation
condition consideration (relates to Attachment 2.2.2 - comment 3).
Aspirational programs for revegetation are costed in Table 36 of the Management Plan. The
proposed changes to the management plan are likely to result in reduced costs associated with
revegetation of this area.
However, in consideration of funding of the Management Plan actions in an achievable
framework, Council considered a rationalised annual allocation of $15,000 for revegetation
(allowing approximately 3,000 plants to be planted each year in the three priority areas) at the
12 February 2018 meeting. The proposed change to the Management Plan does not influence
this.
Modification 2 to include a recommendation to “undertake baseline fauna monitoring in the
reserve (relates to Attachment 2.2.2 - comment 5).
Some fauna management can be undertaken as an operational action using the City’s fauna
monitoring cameras and as a part of existing programs.
It is recommended that further larger scale specialist study, such as invertebrate study using
pit fall traps etc, be considered separately to the Management Plan implementation, as part of
the City’s budget review process.
Using this approach allows for the opportunity to review these initiatives in the context of
other priority strategic projects as well as their level of importance outlined in the
Management Plan.
TECHNICAL SERVICES 25 7 MAY 2018
COMMITTEE – Environment COUNCIL MEETING 14 MAY 2018
OPTIONS
Option 1:
That Council endorse the Draft Roley Pools Heritage Walk Trail Management Plan without
modification.
Option 2:
That Council endorse the Draft Roley Pools Heritage Walk Trail Management Plan with
modifications, as described in this report and documented in Attachment 2.2.2.
Option 3:
That Council seek further modification to the Draft Roley Pools Heritage Walk Trail
Management Plan, prior to consideration for endorsement.
Option 2 is recommended.
CONCLUSION
Six (6) submissions commenting on the Draft Roley Pools Heritage Walk Trail Management
Plan were received during the public comment period. Comments generally support the
Management Plan, specifically environmental management initiatives and proposals for
recreational upgrades.
Minor modifications to the Management Plan are proposed as a result of the public comments
received.
It is recommended that Council endorse the Draft Roley Pools Heritage Walk Trail
Management Plan with modifications, as described in this report and documented in
Attachment 2.2.2.
ATTACHMENTS
2.2.1.⇩ Roley Pools Management Trails Location Plan
2.2.2.⇩ Comments Table Roley Pools
TECHNICAL SERVICES 26 7 MAY 2018
COMMITTEE – Environment COUNCIL MEETING 14 MAY 2018
Committee Discussion
Committee briefly discussed various aspects and wording of the proposed amendments to the
Management Plan, specifically the work done by Roley Bushcare and the fire sensitivity of
the environment. These were clarified in more detail by the Senior Environmental Officer and
the Manager Environmental Services.
RECOMMEND T38/5/18
That Council endorse the Roley Pools Heritage Walk Trail Management Plan with
modifications as described in this report.
Moved Cr C Wielinga
MOTION CARRIED (5/0)
TECHNICAL SERVICES 27 7 MAY 2018
COMMITTEE - Parks and Reserves COUNCIL MEETING 14 MAY 2018
3.1 - NOMINATION TO ATTEND PARKS AND LEISURE 2018 STATE CONFERENCE
WARD
: ALL In Brief:
The Parks and Leisure Australia (WA)
State Conference titled Growing
Expectations is to be held at The
Esplanade Hotel Fremantle from 21-22
June 2018.
The report calls for nominations for
Councillors’ attendance at the
conference.
FILE No.
: M/245/18
DATE
: 19 April 2018
REF
: DH
RESPONSIBLE
MANAGER
: Executive Director
Technical Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
Strategic Implications
4.1 Visionary Civic leadership and sound governance
4.1.3 Support the role of the elected body
4.1.3.3 Advocate and support Councillor engagement in outside bodies
and events to maintain awareness and enhance the City's
knowledge base
Legislative Implications
General assessment of relevant legislation (e.g. Local Government Act) has not revealed any
restrictions.
Council Policy/Local Law Implications
Assessment of Policy/Local Law indicates that the following are applicable:
Council Policy ADM 3 – Conferences, Seminars, and Training
TECHNICAL SERVICES 28 7 MAY 2018
COMMITTEE - Parks and Reserves COUNCIL MEETING 14 MAY 2018
Budget/Financial Implications
Allowances for Officer and Councillor attendance at conferences have been made within the
2017/18 budget.
Consultation
Intra Directorate.
BACKGROUND
Parks and Leisure Australia Western Australia (PLAWA) Regions third State Conference this
June builds on the success of the burgeoning professional development programme and the
inaugural conference held in 2014. The conference is held every two years to address trends
and issues when planning, constructing, activating/programming and maintaining leisure and
sporting places, spaces, programmes and facilities.
The conference is an important chance for those in the parks and leisure industry to share
ideas, discuss relevant concerns, hear about the latest trends and consider the future. The
conference offers the opportunity to learn about what’s new, what to plan for and how to
ensure all Western Australians have access to quality leisure and community sporting
opportunities and infrastructure.
In 2018, PLAWA will offer a two day conference that includes 54 presentations over six
professional streams, six workshops and technical tours all targeting 300 professional
practitioners from the Leisure Planning, Leisure and Aquatic Facilities, Sports Development,
Parks, Environmental, Events and Community Development sectors. The conference theme
Growing Expectations examines challenges for the industry in meeting community
expectations for quality open space, sporting infrastructure, events, programmes and services
against a climate of economic, environmental, and social resource limitations.
DETAILS OF PROPOSAL
This year will bring six streams of educational and informative speakers and workshops.
The keynote speakers for the 2018 conference are:
Dr Clare Hanlon, Vice President Sports Management Association of Australia and
New Zealand
Andrew Horabin, Principal, Bullshift
Dan Popping, Engagement Manager, Bang the Table
Justin Tamsett, Principal, Active Management
Jeff Walkley, National Disability & Diversity Manager, Belgravia Foundation
Steve Humphrey, Principal Project Manager (Design Development Director),
Department of Local Government, Sport and Cultural Industries, Perth Stadium
Kate More, Digital & Social Media Producer, West Coast Eagles
Paul Edward, Site Architecture Studio (SITE)
TECHNICAL SERVICES 29 7 MAY 2018
COMMITTEE - Parks and Reserves COUNCIL MEETING 14 MAY 2018
Matthew Batchelor, Director, Cox Architects
Tony Butler, Facilities Manager, Town of Port Hedland
Jo Davies General Manager & Alan Singer, Field Force Manager, WACA
Josh Bowler, Manager Participation and Engagement, WA Football Commission
Rod Clements, CEO, Basketball WA
Liz Chetkovick, Community Netball Manager, WA Netball
Josh Madden, Wembley Golf
Graeme Hall, Places to Play Manager, Tennis West
Corey Gray, Managing Director, LVX
Nick Wilkinson, Manager of Leisure Services, City of Canning
David McMeekin, Lecturer, Curtin University
Denver D’Cruz, General Manager, Inclusion Solutions
Ashlee Osborne, Senior Consultant, Alzheimer’s WA
Terry Farrell, Director and Design, Nature Based Play
Paul Barber, Managing Director, Arbor Carbon
Travis McNaught, Regional Manager West Pilbara, Landcorp
James Eggleston, Senior Analyst, Power Ledger
Andrew Kikeros, Principal, Life Time Wise
Matthew Southern, Leisure Program Coordinator, City of Swan
Andrew Ng, State Health and Wellness Manager, Belgravia
Susan Shand, Fitness and Aquatics Supervisor, City of Busselton
Chris Earl, Recreation Program Coordinator, Curtin University
COMMENT
At the Parks and Leisure Australia State Conference 2018, titled Growing Expectations,
attendees will:
Hear from a range of amazing international and national keynote speakers across the
sector.
Learn about innovative projects from around Australia and internationally.
The City’s Manager Parks has been a member of Parks and Leisure Australia for over
30 years, including as a past and present Western Australian Regional Councillor. The City is
a Corporate Member of Parks and Leisure Australia.
Attendance costs for full registration amount to approximately $850.00 per person.
TECHNICAL SERVICES 30 7 MAY 2018
COMMITTEE - Parks and Reserves COUNCIL MEETING 14 MAY 2018
CONCLUSION
The Parks and Leisure Australia State Conference is held every two years and continues to
offer items of significant interest to the Local Government Sector. The 2018 conference will
examine the current challenges the industry faces in meeting community expectations in a
climate of economic, environmental, and social resource limitations.
Attendance at the conference is considered beneficial, and a Councillor delegate is sought
accordingly.
ATTACHMENTS
There are no attachments for this report.
Committee Discussion
Councillor Frost nominated to attend the conference however the Committee agreed to seek
further nominations for the 2018 Parks and Leisure Australia State Conference at the
Ordinary Council Meeting of Monday, 14 May 2018.
RECOMMEND T39/5/18
That Council:
1. Nominate Councillor Frost as a delegate to the Parks and Leisure Australia State
Conference 2018.
2. Note the attendance of Officers as delegates to the Parks and Leisure Australia
State Conference 2018.
Moved Cr R Butterfield
MOTION CARRIED (5/0)
TECHNICAL SERVICES 31 7 MAY 2018
COMMITTEE - Waste Services COUNCIL MEETING 14 MAY 2018
4.1 - RIVERS REGIONAL COUNCIL TENDER 2013/1 - RECEIPT AND PROCESSING
OF WASTE FOR RESOURCE RECOVERY - UPDATE
The Chair determined that this item would be considered after the consideration of the
Confidential Item, to be considered behind closed doors.
WARD
: ALL In Brief:
The Rivers Regional Council awarded
the Tender for the Receipt and
Processing of Waste for Resource
Recovery within a Resource Recovery
Facility in 2015.
The Rivers Regional Council has
requested consideration of matters
relating to this tender, details of which
are contained in the Confidential Report
attached to this agenda.
The report refers to the adoption of the
recommendation as contained in the
Confidential Report.
FILE No.
: M/205/18
DATE
: 3 April 2018
REF
: AO/KK
RESPONSIBLE
MANAGER
: Executive Director
Technical Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
Strategic Implications
2.1 The natural environment is valued and conserved
2.1.4 Minimise the City’s carbon footprint
2.4 Best Practice Waste Management
2.4.1 Apply effective waste collection methodologies
2.4.2 Maximise recycling opportunities
2.4.3 Improve waste disposal practices
TECHNICAL SERVICES 32 7 MAY 2018
COMMITTEE - Waste Services COUNCIL MEETING 14 MAY 2018
Legislative Implications
Assessment of legislation indicates that the following apply:
Local Government Act 1995 - Section 3.57– Tenders for providing goods or services.
Local Government (Functions and General) Regulations 1996 - Division 2 – Tenders
for providing goods or services (s. 3.57)
Council Policy/Local Law Implications
Assessment of Policies/Local Law indicates that the following are applicable:
Council Policy ADM 18 – Common Seal
Council Policy ADM 19 – Procurement of Goods and Services
Budget/Financial Implications
The financial implications of adopting the recommendation are detailed in the body of the
Confidential Report.
Consultation
Rivers Regional Council.
Rivers Regional Council Member Council Directors (Technical Advisory
Committee).
Intra-Directorate.
BACKGROUND
Financial and commercial issues related to the tender for the Receipt and Processing of Waste
for Resource Recovery within a Resource Recovery Facility which are to be considered as
part of this report, necessitate the report being given confidential consideration.
The full report is therefore provided as a Confidential Report.
ATTACHMENTS
There are no attachments for this report.
MEETING CLOSED TO PUBLIC
MOVED Cr Butterfield that the meeting be closed to the public as the matter to be
considered, if disclosed, discussion of this matter in an open meeting would on balance be
contrary to the public interest because the matter relates to a contract entered into or which
may be entered into by the City of Armadale.
Motion Carried (5/0)
TECHNICAL SERVICES 33 7 MAY 2018
COMMITTEE - Waste Services COUNCIL MEETING 14 MAY 2018
Meeting declared closed at 7.20 pm.
Committee Discussion
Committee voted on the recommendation as below:
MOVED: Cr Busby
Seconded: Cr Frost
Opposed: Cr Butterfield
CARRIED (4/1)
RECOMMEND T40/5/18
That the recommendation relating to Rivers Regional Council Tender 2013/1 - Receipt
and Processing of Waste for Resource Recovery, as contained in the Confidential
Report, be adopted.
Moved Cr K Busby
MOTION CARRIED (4/1)
Meeting declared open at 7.50 pm.
TECHNICAL SERVICES 34 7 MAY 2018
COMMITTEE – Tenders COUNCIL MEETING 14 MAY 2018
5.1 - TENDER 44/17 - LANDFILL GAS MANAGEMENT
WARD
: ALL In Brief:
Tender 44/17 was recently advertised for
Landfill Gas Management.
One (1) tender was received and
evaluated against compliance and
qualitative criteria.
The report recommends that Council not
accept the submitted tender, and
authorise the CEO to enter in to
negotiations with suitable contractors for
the provision of Landfill Gas
Management services.
FILE No.
: M/249/18
DATE
: 20 April 2018
REF
: JL
RESPONSIBLE
MANAGER
: Executive Director
Technical Services
Tabled Items
Nil.
Officer Interest Declaration
Nil.
Strategic Implications
2.1 The Natural Environment is valued and conserved
2.1.4 Minimise the City’s carbon footprint
2.3 Well Managed Infrastructure
2.3.1 Apply best practice design and construction methodologies for the provision
of infrastructure
2.3.2 Ensure maintenance activities address required levels of service
2.4 Best Practice Waste Management
2.4.3 Improve waste disposal practices
TECHNICAL SERVICES 35 7 MAY 2018
COMMITTEE – Tenders COUNCIL MEETING 14 MAY 2018
Legislative Implications
Assessment of legislation indicates that the following apply:
Section 3.57 Local Government Act 1995 – Tenders for providing goods or services
Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for
providing goods or services.
Council Policy/Local Law Implications
Assessment of Policy/Local Law indicates that the following is applicable:
Council Policy ADM 19 – Procurement of Goods and Services
Budget/Financial Implications
The proposed expenditure expected to be associated with the provision of Landfill Gas
Management Services can be accommodated in the City’s 2017/18 financial year budget and
Long Term Financial Plan estimates.
Consultation
Intra Directorate.
BACKGROUND
Tender 44/17 for Landfill Gas Management was advertised in the 17 February 2018 edition of
the West Australian newspaper, on the City’s website and in a notice, which was displayed
on the Administration Centre, Armadale, Kelmscott and Seville Grove Libraries public notice
boards.
The Request for Tender sought the provision of services from a suitably qualified contractor
to maintain the Landfill Gas Extraction and Destruction System for the Armadale Landfill
and Resource Recovery Facility.
The services expected to be carried out by the successful tenderer include the expansion of
the existing gas extraction well field as well as operating and maintaining the system. The
contractor will also be required to ensure that the system meets the original designed
performance objectives with respect to the City’s carbon abatement targets.
TECHNICAL SERVICES 36 7 MAY 2018
COMMITTEE – Tenders COUNCIL MEETING 14 MAY 2018
DETAILS OF PROPOSAL
Tender 44/17 for Landfill Gas Management closed at 2.00 pm on 16 March 2018. One (1)
tender was received by the close of deadline in accordance with Regulation 18 (1) of the
Local Government (Functions and General) Regulations 1996.
The tender received from Run Energy Pty Ltd was assessed against compliance criteria and
found to be conforming.
An evaluation process was undertaken having specific regard to the Qualitative Criteria listed
below.
Relevant Experience (25%)
This criterion required tenderers to describe their experience in completing similar projects
including the following information:
Provide details of similar contracted works
Provide scope of the Tenderer’s involvement including details of outcomes
Project reference sheet.
The tenderer submitted reasonable experience dealing with landfill flaring systems. Three
examples were provided, two of which the tenderer is still managing. However, the tenderer
provided no information regarding any experience in data collection and management for the
purposes of compliance with methodologies under the Carbon Credits Act 2011 (Carbon
Farming Initiative).
Key Personnel skills and experience (25%)
This criterion required tenderers to provide information describing the operational personnel
to be allocated to this project, including:
Their role in the performance of the contract
Their qualifications and curriculum vitae noting experience and role of personnel in
similar projects
The tenderer submitted information regarding an Operations Manager and an Operations
Technician from a local subcontractor that are proposed for the contract, however, no specific
examples were provided of companies or landfill gas flaring systems that have been managed
by the two individuals.
TECHNICAL SERVICES 37 7 MAY 2018
COMMITTEE – Tenders COUNCIL MEETING 14 MAY 2018
Resources (25%)
This criterion required tenderers to demonstrate their ability to supply and sustain the
necessary:
Plant, equipment and materials
Any contingency measures or back up of resources including personnel (where
applicable)
Resources Commitment Schedule indicating availability
It must be noted that the tenderer is based in Victoria and proposes to use a local
subcontractor with only two (2) employees for their operations in Western Australia (WA). In
their proposal the tenderer indicated that the company employs 65 personnel Australia Wide
and 300 worldwide, albeit not in WA. Although the tenderer provided some detail regarding
landfill gas flares, diesel generators, gas analysers and component stock that is available at
their head office, no information was provided regarding any resources available in WA,
other than time available by the two employees of the subcontractor.
Demonstrated Understanding/Methodology (25%)
The tenderers were to detail the process they intend to use to achieve the requirements of the
Specification. Areas they needed to consider included:
A demonstrated understanding of the scope of work
A description of the processes involved in the operation and management and reporting
To provide an outline of the proposed methodology
The tenderer included a range of exclusions/omissions and qualifications to their tender
which, if accepted, are considered likely to place the City at risk of claims and variations, the
cost of which is likely to be considerable. Some examples of the exclusions/omissions are
Construction Quality Assurance, Operation and Maintenance Plans, casings for new wells,
Carbon Methodology in maintaining performance targets, monitoring and the provision of
data for Emission Reduction Reporting.
Upon assessment of the tender, it is clear that the submitted tender did not adequately address
the City’s requirements with regard to Understanding/Methodology.
The scores achieved by the tenderer under each of the qualitative criteria as assessed by the
evaluation panel are as follows:
Ten
der
er
Rel
eva
nt
Ex
per
ien
ce
Key
Per
son
nel
Res
ou
rces
Met
ho
do
logy
To
tal
Ra
nk
ing
25% 25% 25% 25%
Run Energy Pty Ltd 13.75 11.25 13.13 9.06 47.19 1
TECHNICAL SERVICES 38 7 MAY 2018
COMMITTEE – Tenders COUNCIL MEETING 14 MAY 2018
COMMENT
Under Regulation 18(5) of the Local Government (Functions and General) Regulations 1996
a local government may decline to accept any tender.
Division 2 of the Local Government (Functions and General) Regulations 1996 – Tenders for
providing goods or services, Section 11(2) (c) (i) states as follows:
“Tenders do not have to be publicly invited according to the requirements of this Division if
within the last 6 months the local government has, according to the requirements of this
Division, publicly invited tenders for the supply of the goods or services but no tender was
submitted that met the tender specifications or satisfied the value for money assessment.”
Considering the poor standard of tender received, the City has reviewed the methodology for
the implementation of this project, and it is considered that a better outcome will be to return
to the market and negotiate with alternate service providers who can supply the full scope of
the works, complying with the required specifications to the City’s requirements.
Council approval is therefore sought to not accept the submitted tender for RFT 44/17
Landfill Gas Management, and to authorise the CEO to enter in to negotiations with suitable
service providers for the provision of Landfill Gas Management services.
The City’s Governance department has been consulted, and has confirmed that this proposed
alternative approach is not in contravention of the City’s Procurement Policy and meets all
procedural requirements.
It is recommended that Council support this approach in order to facilitate the timely progress
of this project.
CONCLUSION
Tenders for the Provision of Landfill Gas Management at the Armadale Landfill and
Resource Recovery Facility were recently invited with one (1) tender being received and
assessed by an evaluation panel against compliance and qualitative criteria.
The tenderer did not sufficiently demonstrate their suitability to undertake the works
required.
The evaluation panel therefore recommends that in accordance with Regulation 18(5) and
Section 11 (2) (c) (i) of the Local Government (Functions and General) Regulations 1996, the
tender not be awarded, and Council authorise the CEO to enter in to negotiations with
suitable contractors for the provision of Landfill Gas Management services.
TECHNICAL SERVICES 39 7 MAY 2018
COMMITTEE – Tenders COUNCIL MEETING 14 MAY 2018
ATTACHMENTS There are no attachments for this report.
RECOMMEND T41/5/18
That Council:
1. Not accept the tender submission received for Tender 44/17 - Landfill Gas
Management, as the tender received was assessed as being unsuitable.
2. Authorise the CEO to enter into negotiations with suitable contractors for the
provision of Landfill Gas Management Services.
Moved Cr C Wielinga
MOTION CARRIED (5/0)
TECHNICAL SERVICES 40 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
6.1 - ALEX WOOD DRIVE (REFERRAL ITEM)
At the Council meeting held on 23 April 2018, Cr Jeff Munn referred the following matter to
the Technical Services Committee.
That the matter of Alex Wood Drive be referred to the Technical Services Committee.
Comment from Cr J Munn
Property owners on Alex Wood Drive in Forrestdale, advise they have a problem with long
vehicles when leaving their premises. For properties on the western side, vehicles have to turn
right, travel up to the next roundabout (at Remisko Drive) and turn back on to Alex Wood Drive
to return to Armadale Road.
The central drain is an anomaly in a business park and should be filled in, with crossovers
allowed so that heavy vehicles leaving from the western side can turn right and return easily to
Armadale Road. The same applies to properties on the eastern side, turning right and going to
Ranford Road.
Officer Comment
The matter of the provision of vehicle crossing points on Alex Wood Drive has been
considered on a number of occasions. The road design of this development provides for two
lanes, one in each direction separated by a median containing a drainage swale, with a series
of roundabouts, which require that vehicles exiting properties on this road would have to
adhere to the “left-in, left-out” principle, but then drive a very short distance to the nearest
roundabout, where they have the choice to travel in any direction. All the roundabouts are
designed for “as-of-right” vehicles and no vehicles using these routes should have difficulty
making up to 180° full turns at these points.
The median also serves the function as a drainage element for the Business Park, as no piped
drainage was originally provided, apart for road crossings, and is required to ensure that the
development is adequately served with drainage during periods of peak rainfall. It is further
the intention to address the long outstanding re-landscaping of this median from the Ranford
Road intersection to the Armadale Road intersection during the 2018 winter planting season.
This will significantly improve the aesthetic and drainage qualities of this section of road.
Given the above the suggested officer recommendation is as follows:
That Council note the contents of the Officers report relating to the traffic management
arrangements on Alex Wood Drive in Forrestdale Business Park East and that no further
action be considered at this time.
ATTACHMENTS
There are no attachments for this report.
Committee Discussion
As Cr Munn was an apology for this meeting, Cr Wielinga spoke to this item on his behalf.
Committee agreed to adopt the suggested officer recommendation as presented in this report.
TECHNICAL SERVICES 41 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
RECOMMEND T42/5/18
That Council note the contents of the Officers report relating to the traffic management
arrangements on Alex Wood Drive in Forrestdale Business Park East and that no
further action be considered at this time.
Moved Cr C Wielinga
MOTION CARRIED (5/0)
TECHNICAL SERVICES 42 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
6.2 - FOOTPATHS ON KERB SIDE (REFERRAL ITEM)
At the Council meeting held on 26 February 2018, Cr J Munn referred the following matter to
the Technical Services Committee.
That the matter of footpaths being aligned on kerb side and the progress with
developers in relation to this be referred to the Technical Services Committee.
At the Technical Services Committee meeting of 16 April 2018, consideration of the matter
was deferred to the May Technical Services Committee meeting in order that Councillor
Munn Could address the item (T32/4/18 refers).
Comment from Cr J Munn
We are often told how dangerous it is to build footpaths directly on the kerb line, however I
am not aware of any recorded incidents between pedestrians and vehicles in these situations.
The perceived danger could possibly be addressed by barrier kerbs; Main Roads Western
Australia state the following:
“3.1 Barrier Kerb
Barrier kerbs are steep-faced and are designed to prevent vehicle encroachment on the
roadside. Their main functions are:
to discourage vehicles from using areas outside the travelled way, not intended
for vehicular travel
to control drainage
to control parking of vehicles
to reduce the risk to pedestrians
The typical barrier kerb is 150mm high. This height is effective to prevent vehicle
encroachment into the roadside at low to moderate speeds.
Barrier and semi-barrier kerbing should generally be avoided on freeways or highways
with design speeds of over 70 km/h because impact with kerbing on high-speed roads
may overturn a vehicle or result in a vehicle becoming airborne.
Barrier-type kerbs may be used on sections of road where separation of opposing traffic
is essential due to the high safety risks associated with traffic volumes, percentage of
heavy vehicles, speed, crash history etc.”
Most of the City’s roads have low to moderate speed limits. There seems to be no policy
regarding the placing of footpaths, as in the newer estates placement of footpaths varies from
area to area.
A consistent policy throughout the City could alleviate some of the issues which could
possibly be solved at the design stage before development starts as well as assist in reducing
the occurrence of unkempt strips of land between the footpath and the roadside kerb.
TECHNICAL SERVICES 43 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
Officer Comment
Footpaths within new subdivisions are generally located adjacent to the property boundary
for lower order residential streets. The lower order road reserve width of 15m is made up of a
6m wide road pavement and 4.5m wide verge on each side.
The verge then is to accommodate the installation of underground services and surface
services, each with a specific alignment as recommended in the Utilities Providers Code of
Practice. The Code prescribes that street lights and street trees are located between 3m to
3.4m from the property boundary, which means that these are to be located close to the kerb
line. The minimum footpath width is 1.5m and were the footpaths placed at the back of the
kerb, there would be no place for street trees to be planted on their designated alignment.
Therefore, of necessity, the footpath must be located away from the kerb, and in most cases
the most appropriate location is against the property boundary, which creates a larger area for
planting, as opposed to two small areas for planting.
Footpaths can be placed at the back of kerb on wider verge areas, usually on higher order
roads, where this is considered suitable and where street trees can still be installed. However,
many requests for footpaths not to be placed along kerbs are received from residents, in order
to provide a safer pedestrian passage, particularly for children.
Main Roads design criteria for kerbing refers to their arterial road system. Kerbing within
residential streets is defined by the City’s Subdivisional and Development Guidelines and the
IPWEA Local Government Guidelines for Subdivisional Development as adopted by the
Western Australian Planning Commission and the Department of Planning, Landscape and
Heritage. Kerbs in residential streets are mountable type to allow the resident the flexibility in
the location of their vehicle crossovers. Were a barrier type kerb to be installed in residential
streets then unnecessary additional works and costs would be incurred in the provision of
crossovers to service the lots.
TECHNICAL SERVICES 44 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
Given the above, the suggested officer recommendation is as follows:
That the contents of the report on the location of footpaths on lower order residential streets
be noted.
ATTACHMENTS
There are no attachments for this report.
Committee Discussion
As Cr Munn was an apology for this meeting, Cr Frost spoke to this item on his behalf.
Committee agreed to adopt the suggested officer recommendation as presented in this report.
RECOMMEND T43/5/18
That Council note the contents of the report on the location of footpaths on lower order
residential streets be noted.
Moved Cr R Butterfield
MOTION CARRIED (5/0)
TECHNICAL SERVICES 45 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
6.3 - LACK OF PARKING BAYS (REFERRAL ITEM)
At the Council meeting held on 26 February 2018, Cr J Munn referred the following matter to
the Technical Services Committee.
That the matter of lack of parking bays in the intensely developed areas be reviewed
and referred to the Technical Services Committee.
At the Technical Services Committee meeting of 16 April 2018, consideration of the matter
was deferred to the May Technical Services Committee meeting in order that Councillor
Munn Could address the item (T33/4/18 refers).
Comment from Cr J Munn
Concerns have been expressed that insufficient numbers of parking bays in the new areas,
especially with the very small frontages, are being provided by developers.
Many of the residents have two or three cars and vehicles are being parked over footpaths or
parked in drive ways with part of the vehicle protruding onto the footpath. At times, vehicles
are parked along the footpath.
Similarly with Local Parks, three or four parking pays are insufficient, especially when there
is a group gathering/function. Car parking bays could be created all around the park to
alleviate the problem.
It is suggested that investigations be conducted to consider policy changes to encourage
developers to provide more street parking.
Officer Comment
The City is required to apply standards and norms relating to the provision of parking in
urban areas. These are in essence as follows:
a. Parking for large lots - on site, normally two in garage and two on driveway
b. Parking for smaller lots (<350m2) – 1/2 garage parking plus one visitor parking bay for
every two lots in new subdivisions
c. Laneway lots - 1/2 garage parking plus one visitor parking bay for every two lots
These requirements are expressed to the developers and their planning consultants at all
stages of the development process from structure planning to subdivision. The Western
Australian Planning Commission (WAPC) accepts that the provision of parking can be
anywhere within the pedestrian walkable catchment of 400m.
d. There is no specific requirement for provision of parking bays adjacent to Public Open
Space (POS) areas unless it is an active POS, then parking is generally provided within
the site based on standard parking ratios for such facilities.
TECHNICAL SERVICES 46 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
General expectation is that local use will be from a pedestrian walkable catchment of 400m.
It is however recognised that parks such as Robot Park and Shipwreck Park will attract
visitors from further afield and that additional parking should be provided at such facilities.
At this stage this has been done and all indications are that immediately following the
opening such facilities, the parking provided seems to be well short of requirements.
However, after the initial period of usage has stabilised, the parking is only placed under
stress during peak usage times and for short periods only. This is deemed acceptable from a
facility provision aspect. The City requests provision of some parking bays adjacent to POS
areas irrespective of the POS use.
While noting the above advice, the City will further investigate this referral item particularly
with regard to potential amendments to the design standards relating to the provision of
parking for new subdivision areas and the possible inclusion of additional parking bays in
existing POS areas, where a need for these has been identified. Accordingly, it is proposed
that a report be presented to a future Technical Services Committee meeting for Council’s
consideration.
A suggested recommendation is as follows:
“That Council:
1. Note the advice provided regarding the existing design standards for the provision of
parking bays in new subdivision areas.
2. Request a report to be presented at a future Technical Services Committee meeting
regarding:
a. potential amendments to the existing design standards to address the desired
parking requirements at POS areas
b. the possible provision of additional parking bays adjoining existing POS areas
where a need has been identified.”
ATTACHMENTS
There are no attachments for this report.
Committee Discussion
As Cr Munn was an apology for this meeting, Cr Butterfield spoke to this item on his behalf.
Committee discussed the design standards as presented in this report and parking options in
general. It was noted that an upcoming report to the Technical Services Committee regarding
the Parks Facilities Strategy will address parking at Public Open spaces and parks.
TECHNICAL SERVICES 47 7 MAY 2018
COMMITTEE – Miscellaneous COUNCIL MEETING 14 MAY 2018
Committee agreed on the following recommendation:
That Council
1. Note the contents of the officer’s report and advice provided.
2. Note that the review of the Parks Facilities Strategy will be submitted to a future
Technical Services Committee meeting which will include parking.
MOVED: Cr Butterfield
Seconded: Cr Frost
CARRIED (5/0)
RECOMMEND T44/5/18
That Council:
1. Note the contents of the officer’s report and advice provided.
2. Note that a review of the Parks Facilities Strategy will be submitted to a future
Technical Services Committee meeting which will include parking at Public Open
Spaces and parks.
Moved Cr C Wielinga
MOTION CARRIED (5/0)
TECHNICAL SERVICES 48 7 MAY 2018
COMMITTEE COUNCIL MEETING 14 MAY 2018
COUNCILLORS’ ITEMS
Nil.
EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT
Nil.
MEETING DECLARED CLOSED AT 8.07 PM
TECHNICAL SERVICES 49 7 MAY 2018
COMMITTEE COUNCIL MEETING 14 MAY 2018
TECHNICAL SERVICES COMMITTEE
SUMMARY OF ATTACHMENTS 7 MAY 2018
ATT
NO. SUBJECT PAGE
1.1 SCHOOL PARKING RESTRICTIONS - HARRISDALE AND PIARA WATERS
PRIMARY SCHOOLS
1.1.1 E18-01 Harrisdale Primary School - Parking Restriction Area 50
1.1.2 E18-02 Piara Waters Primary School - Parking Restriction Area 51
1.1.3 E18-35 Piara Waters Primary School - Kiss and Drive 52
2.1 EXPANSION OF THE SWITCH YOUR THINKING INTELLECTUAL PROPERTY
LICENSE AGREEMENT
2.1.1 Draft Intellectual Property Licence Agreement 53
2.2 ENDORSEMENT OF THE ROLEY POOLS HERITAGE WALK TRAIL
MANAGEMENT PLAN
2.2.1 Roley Pools Management Trails Location Plan 76
2.2.2 Comments Table Roley Pools 77
Technical Services 50 ATTACHMENT 1.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 51 ATTACHMENT 1.1.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 52 ATTACHMENT 1.1.3 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 53 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 54 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 55 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 56 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 57 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 58 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 59 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 60 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 61 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 62 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 63 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 64 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 65 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 66 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 67 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 68 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 69 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 70 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 71 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 72 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 73 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 74 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 75 ATTACHMENT 2.1.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 76 ATTACHMENT 2.2.1 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 77 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 78 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 79 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 80 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 81 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 82 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 83 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
Technical Services 84 ATTACHMENT 2.2.2 COMMITTEE - 7 May 2018 COUNCIL MEETING 14 MAY 2018
CHIEF EXECUTIVE OFFICER’S REPORT
14 MAY 2018
INDEX
1. REPORTS
1.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 7/2018 .........................................86
CHIEF EXECUTIVE OFFICER’S REPORT Page 86
Period Ended 14 May 2018
CITY OF ARMADALE
Chief Executive Officer’s Report
Mayor and Councillors
City of Armadale
Following is my Report for the period
ended 14 May 2018
1.1 - COUNCILLORS INFORMATION BULLETIN - ISSUE NO 7/2018
WARD
: ALL In Brief:
Councillor’s Information Bulletin –
Councillor’s are advised to take note
of the information submitted in Issue
No. 7/2018 to be received by Council
FILE No.
: M/256/18
DATE
: 30 April 2018
REF
: MC
RESPONSIBLE
MANAGER
: Chief Executive Officer
Strategic Implications
The following general information and memorandums were circulated in Issue No 7/2018
on 10 May 2018
COMMENT
Correspondence & Papers
WA Local Government Association (WALGA) News
Australian Local Government Association (ALGA) News
Information from Human Resources
Employee Movements
Information from Technical Services
Nil
Information from Community Services
Nil
Information from City Strategy
Progress Report
CHIEF EXECUTIVE OFFICER’S REPORT Page 87
Period Ended 14 May 2018
Progress Report on Contingency, Operational & Strategic Project
Outstanding Matters & Information Items
Economic Development
Tourism & Visitor Centre Report
Donations/Grants/Contributions
2017/18
Annual Contributions (nil)
Accounting Reports
Rates Report
Report of the Common Seal
Information from Development Services
Outstanding Matters & Information Items
Report on Outstanding Matters - Development Services Committee
Review before the State Administrative Tribunal (SAT)
Health
Health Services Manager’s Report - April 2018
Planning
Planning Applications Report - April 2018
Town Planning Scheme No.4 - Amendment Action Table
Subdivision Applications - WAPC Approvals/Refusals - April 2018
Subdivision Applications - Report on Lots Registered for 2017/2018
PAW Closure Report - Significant Actions during April 2018
Compliance Officer’s Report - April 2018
Building
Building Services Manager’s Report - April 2018
Building Health/Compliance Officer’s Report - April 2018
Building Applications Monthly Statistics - April 2018
ATTACHMENTS There are no attachments for this report.
RECOMMEND
That Council acknowledge receipt of Issue 7/2018 of the Information Bulletin
ORDINARY MEETING OF COUNCIL
MONDAY, 23 APRIL 2018
MINUTES
C ON T E N T S
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4
4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4 1 REQUEST FOR LEAVE OF ABSENCE ......................................................................................... 4
6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4
7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 26 MARCH 2018 ................................... 4
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 4 1 CONSULTATION AND COMMUNICATION ............................................................................... 4 2 MARKETING AND PUBLIC RELATIONS ................................................................................... 5 3 GOVERNANCE AND ECONOMIC DEVELOPMENT ................................................................. 6
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT
DISCUSSION ............................................................................................................................................. 6
10 REPORTS ................................................................................................................................................... 6 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 16 APRIL 2018 ....................................... 6
10.1.1 COUNCIL POLICY REVIEW: ENG 18 - CCTV AND MCCTV (1.1) ............................... 7 10.1.2 REVIEW OF DELEGATIONS OF AUTHORITY RELEVANT TO THE TECHNICAL
SERVICES DIRECTORATE 2018 (1.2) .............................................................................. 7 10.1.3 PETITION - INSTALLATION OF A PEDESTRIAN PATHWAY CONNECTION TO
THE CYCLE PATH ON SOUTH WESTERN HIGHWAY (2.1) ...................................... 10 10.1.4 KERBSIDE COLLECTION OF RECYLABLE MATERIALS (3.1) ................................. 10 10.1.5 TENDER 4/18 - TURF MAINTENANCE AND WATER CONSULTANCY (4.1) .......... 10 10.1.6 TENDER 5/18 - CROSS PARK HARDCOURT LIGHTING (4.2) .................................... 11 10.1.7 TENDER 11/18 - PROVISION OF CONSTRUCTION SURVEY SERVICES (4.3) ........ 11 10.1.8 TENDER 12/18 - CONSTRUCTION AND ACTIVATION WORKS - ARMADALE
RECYCLING AND LANDFILL FACILITY (4.4) ............................................................. 12
10.1.9 LOCATIONS FOR BMX PUMP TRACKS IN ARMADALE (REFERRAL ITEM) (5.1) 12 10.1.10 FOOTPATHS ON KERB SIDE (REFERRAL ITEM) (5.2) .......................................... 12 10.1.11 LACK OF PARKING BAYS (REFERRAL ITEM) (5.3) .............................................. 12 10.1.12 MANAGEMENT AND MAINTENANCE OF UNATTENDED VERGES AND OPEN
SPACES (REFERRAL ITEM) (5.4) ................................................................................... 13 10.1.13 PUBLIC TRANSPORT (REFERRAL MATTER) (5.5) ................................................ 13
10.2 CITY STRATEGY COMMITTEE MEETING - 16 APRIL 2018 ................................................ 13 10.2.1 LIST OF ACCOUNTS PAID - MARCH 2018 (1.1) ........................................................... 13 10.2.2 STATEMENT OF FINANCIAL ACTIVITY (1.2) ............................................................ 14 10.2.3 WORKFORCE PLANNING REPORT 2018 (1.3) ............................................................. 14 10.2.4 DELEGATIONS OF AUTHORITY - ANNUAL REVIEW (2.1) ...................................... 14 10.2.5 NATIONAL GENERAL ASSEMBLY - CANBERRA - JUNE 2018 (3.1) ........................ 16 10.2.6 ECONOMIC DEVELOPMENT STRATEGY 2018-2022 (3.2) ........................................ 17 10.2.7 COUNCILLORS’ ITEMS (2) .............................................................................................. 17
10.3 COMMUNITY SERVICES COMMITTEE MEETING - 17 APRIL 2018 ................................... 17 10.3.1 CULTURAL AND PERFORMING ARTS FACILITY NEEDS ASSESSMENT (2.1) .... 17 10.3.2 WORDING AND LOCATION APPROVAL FOR HISTORICAL SITE PLAQUES (3.1)18 10.3.3 DELEGATIONS OF AUTHORITY - ANNUAL REVIEW (4.1) ..................................... 18 10.3.4 ARMADALE CITY CENTRE ACTIVATION PLAN 2016-2018 – UPDATE AND
FUTURE ACTIONS (1.1) ................................................................................................... 20 10.3.5 COUNCILLORS’ ITEMS (2.1) ........................................................................................... 21
10.4 DEVELOPMENT SERVICES COMMITTEE MEETING - 17 APRIL 2018 .............................. 21 10.4.1 LOT 9 BROOKTON HIGHWAY, KARRAGULLEN - EXTRACTIVE INDUSTRY (2.1)22 10.4.2 STRUCTURE PLAN RECOMMENDATION TO WAPC - LAKE ROAD PRECINCT
A1, CHAMPION LAKES (5.1) ........................................................................................... 27 10.4.3 POLICY REVIEW - HLTH4 OCCUPATION OF A CARAVAN OTHER THAN AT A
CARAVAN PARK (1.1) ..................................................................................................... 28 10.4.4 PROPOSED CLOSURE OF LANTERN RISE ROAD RESERVE, KELMSCOTT (3.1) . 28 10.4.5 ROAD RENAMING - RAILWAY AVENUE, ARMADALE (3.2) ................................... 28 10.4.6 ARMADALE STRATEGIC METROPOLITAN CITY CENTRE STRUCTURE PLAN,
POLICY DESIGN GUIDELINES & CAR PARKING STRATEGY (4.1) ......................... 29 10.4.7 PROPOSED AMENDMENT NO.97 TO TPS NO. 4 - NEW SPECIAL RURAL ZONE
AND CHANGES TO LAND USE PERMISSIBILITY IN THE RURAL LIVING ZONE
(5.2) ...................................................................................................................................... 29 10.4.8 REVIEW OF LOCAL LAW STREET NUMBERING 2010 (6.1) ..................................... 32 10.4.9 REVIEW OF DELEGATIONS OF AUTHORITY - DEVELOPMENT SERVICES
DIRECTORATE (6.2) ......................................................................................................... 33 10.4.10 REFERRAL ITEM - RESERVE ACCOUNTS - ARMADALE STRATEGIC
METROPOLITAN CITY CENTRE STRUCTURE PLAN (6.3)....................................... 34 10.5 CHIEF EXECUTIVE OFFICER’S REPORT - 23 APRIL 2018 ................................................... 34
10.5.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 6/2018 (1.1) ..................... 34
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 34
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 34 NIL ............................................................................................................................................................. 34
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 34 1 CENTRAL RESERVE - ALEXWOOD DRIVE ............................................................................ 34 2 USE OF LANCE MORGAN PAVILION - ROLEYSTONE GYMNASTICS CLUB ................... 35
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 35 NIL ............................................................................................................................................................. 35
15 CLOSURE................................................................................................................................................. 35
CITY OF ARMADALE
MINUTES
OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 23
APRIL 2018 AT 7.00PM.
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
(previously approved)
PRESENT:
Mayor, Cr H A Zelones OAM JP River Ward
presided over
Deputy Mayor, Cr R Butterfield River Ward
Cr J A Stewart Heron Ward
Cr G Nixon Hills Ward
Cr C Frost Lake Ward
Cr M Silver Lake Ward
Cr K Busby Minnawarra Ward
(7.07pm – 7.29pm)
Cr G J Smith Minnawarra Ward
Cr J H Munn JP CMC Ranford Ward
Cr M Geary Ranford Ward
Cr L Sargeson Palomino Ward
Cr C A Campbell JP Palomino Ward
IN ATTENDANCE:
Mr R S Tame Chief Executive Officer
Mr A F Maxwell Executive Director Corporate Services
Mr P Sanders Executive Director Development Services
Mr K Ketterer Executive Director Technical Services
Mrs Y Loveland Executive Director Community Services
Mrs S D’Souza CEO’s Executive Assistant
Public: Nil Press: Nil
LEAVE OF ABSENCE:
Leave of Absence previously granted to Cr D M Shaw
APOLOGIES:
Apology received from Cr C M Wielinga
MINUTES - ORDINARY MEETING 4 23 APRIL 2018
OF COUNCIL
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS
TAKEN ON NOTICE
Nil
4 PUBLIC QUESTION TIME
Nil
5 APPLICATIONS FOR LEAVE OF ABSENCE
1 Request for Leave of Absence (Cr Jim Stewart)
Request for Leave of absence received from Cr Stewart for the following dates:
1 May, 7 May and from 9 to 12 May 2018 inclusive.
MOVED Cr C A Campbell
That Council grant the leave of absence request from Cr Stewart for the following
dates:
Tuesday 1 May 2018, Monday 7 May 2018 and Wednesday 9 to Saturday 12 May 2018
inclusive (does not include an Ordinary Council meeting).
MOTION not opposed, DECLARED CARRIED (11/0)
6 PETITIONS
Nil
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING
HELD ON 26 MARCH 2018.
MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 26 March
2018 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (11/0)
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION
1 Consultation and Communication
On Tuesday 27 March attended a briefing and update on the Community Dimensions Collective
project.
On Tuesday 3 April attended the Strategic System Thinking Group meeting in relation to
programs and gaps in service provision in keeping children safe. This is a partnership covering
the Cities of Armadale, Gosnells and Shire of S/J.
MINUTES - ORDINARY MEETING 5 23 APRIL 2018
OF COUNCIL
On Wednesday 4 April attended the Business Armadale Politicians Breakfast meeting held at
Avocados in Kelmscott.
On Monday 9 April attended a briefing from officers regarding an event to be held in the
Function Room for the Community Dimensions Collective forum on the 11th of April. Later that
morning hosted a meeting with Dr Tony Buti MP and a representative from Rowing WA to
receive a briefing on a program sponsored by Rowing WA and local schools.
On Tuesday 10 April was given a walk-through of the Champion Lakes Lifestyle Village. A
public launch of the Village was held some weeks ago and positive community response has been
noted. A request has been made for a further invitation to be extended to Councillors to visit the
development as there are some unique features being included in the village that may be of
interest.
On Wednesday 11 April attended the Community Dimensions presentation and forum regarding
child safety within the Armadale Region. Following this meeting attended the Lance Morgan
Pavilion in Karragullen with Cr Wielinga.
On Saturday 14 April, along with Crs Stewart and Smith, attended a public meeting held at the
Camillo Community Gardens to discuss the rising in crime within the Camillo suburb.
On Wednesday 18 April attended the Armadale City Centre Liaison Group meeting.
Cr Busby joined the meeting at 7.07pm
2 Marketing and Public Relations
On Tuesday 27 March attended the Sod-Turning for Precinct 95 of the Forrestdale Business Park
and that evening
attended the Business Armadale Showcase “Helping Business Grow” held at the Araluen Botanic
Garden.
On Tuesday 3 April attended the Sherwood Train Station for a photo shoot with Tony Buti MP in
regard to the State Government announcement for the funding of the continuation of the Cycle
Path from Sherwood to Challis rail stations.
On Wednesday 4 April was a participant in the filming of 2 promos for the upcoming Arts
Festival.
On Thursday 12 April attended a function at Albert Facey House in Perth hosted by the
Department of Planning, Lands and Heritage.
Cr Campbell attended an ANZAC Day ceremony held at Kelmscott Primary School and Cr
Butterfield attended an ANZAC Day ceremony at Kelmscott Senior High School on my behalf.
On Friday 13 April Cr Butterfield attended an ANZAC Day ceremony held at Piara Waters
Primary School on my behalf.
On Sunday 15 April attended the Annual Veterans Car Rally which ran from the Victoria Park
foreshore at McCallum Park ending here at Memorial Park. The veteran cars attracted
considerable public attention.
MINUTES - ORDINARY MEETING 6 23 APRIL 2018
OF COUNCIL
On Monday 16 April, the Mayor and Cr Munn, attended a photo shoot for the opening of the John
Dunn Dog Park. The member for Burt, Matt Keogh and Yaz Mubarakai, Member for Jandakot
and several City Officers also attended. Feedback from the public so far has been very positive.
Tony Buti MP provided funding towards this project.
On Saturday 21 April attended the Roleystone Seniors 25th Anniversary afternoon tea at the
Seniors Centre in Roleystone.
Cr Smith attended the “Farmadale” Event at the shopping centre on my behalf. This event
promotes healthy eating, supporting local and living sustainably.
3 Governance and Economic Development
On Wednesday 4 April attended an Executive, Finance and Property Committee meeting in the
city. Later that morning and along with the CEO and the EDDS I met with the WAPC Chairman
and Deputy DG of Department of Planning regarding the implications of the release of the Perth
& Peel @ 3.5 million frameworks on the City.
On Thursday 5 April the Mayor and Deputy Mayor hosted the Public Citizenship Ceremony at
Kelmscott Hall. Cr’s Munn, Nixon, Smith, Sargeson and Frost also attended.
On Monday 9 April attended an afternoon tea with the Minister for Planning in honour of Mr Eric
Lumsden, the departing Chair of the WAPC.
On Thursday 19 April attended the Local Emergency Management Committee meeting.
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN
GIVEN – WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 TECHNICAL SERVICES COMMITTEE MEETING
Report of the Technical Services Committee held on
16 April 2018.
CORRECTION:
Page 12 In part (4) of Recommendation T23/4/18 the words “by the CEO” be inserted
after the word reviewed.
MOVED Cr G Nixon that the report, subject to the above correction, be received.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 7 23 APRIL 2018
OF COUNCIL
BUSINESS ARISING FROM REPORT
Recommendation T23/4/18 - Council Policy Review: ENG 18 - CCTV and MCCTV
MOVED Cr G Nixon
That Council:
1. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 approve combining
policies ENG 18 - CCTV and ENG 19 - MCCTV into one Policy ENG 18 – CCTV
and MCCTV and approve the continued application and operation of Policy ENG
18 – CCTV and MCCTV, as amended and attached to this report, for a further
three (3) years or such earlier date as Council may determine from time to time.
2. Approve a further amendment to Policy ENG 18 – CCTV and MCCTV as
outlined below:
remove the wording “in partnership with the Police” from the Rationale
paragraph.
3. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 approve the
deletion of Council Policy ENG 19 – MCCTV.
4. Note the attached Management Practice to Policy ENG 18 and request that the
Management Practice be reviewed by the CEO in order to clarify the authorities
relating to the approval of the deployment of MCCTV Cameras referred to in
paragraph 3.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T24/4/18 - Review of Delegations of Authority Relevant to the Technical
Services Directorate 2018
MOVED Cr G Nixon, SECONDED Cr J H Munn.
That Council confirms the following current Delegations to the Chief Executive Officer
as having ongoing application, relevance, and accuracy.
Local Government Act 1995
No:
DELEGATED AUTHORITY Assigned
by CEO Section
Reference Delegation Described
3 3.27 (1) Go onto private land in circumstances
prescribed in Schedule 3.2 and carry out
works, even if the owner’s consent is not
obtained.
Yes
7 3.54 (1) Authority to do anything on land vested or
under the control and management of
Council that it could do under the Parks
and Reserves Act 1895 if it were a board
appointed under that Act, to control and
manage any land reserved under the Land
Administration Act 1997.
Yes
MINUTES - ORDINARY MEETING 8 23 APRIL 2018
OF COUNCIL
28 3.50 &
3.50A
Authority to approve road closures in
accordance with sections 3.50, 3.50A of the
Act and for events on roads, in accordance
with Council Policy ENG 3 – Road
Closures for Events.
Yes
Local Government (Uniform Local Provisions) Regulations 1996
No:
DELEGATED AUTHORITY Assigned
by CEO Section
Reference Delegation Described
172 13 Authority to serve notice on owners or
occupiers of land abutting a street or way
to construct or repair a crossing from the
common boundary of the land and the
street or way to the paved portion of the
carriageway of the street or way.
Yes
173 17 Approve private works on, over or under
a public thoroughfare or other public
place and take action for offences under
this Regulation.
Yes
Local Law – Local Government Property
No:
DELEGATED AUTHORITY Assigned
by CEO Section
Reference Delegation Described
221 Various Authority to administer the Local
Government Property Local Law
including the appointment of authorised
persons (under Section 9.10 of the Local
Government Act 1995) to perform any of
the functions of an authorised person
under the local law subject to the
following:
(a) The CEO may refer any matter at his
discretion for the decision of Council.
(b) Only Council is to:
(i) make a determination under Part
2;
(ii) adopt or vary a policy containing
conditions subject to which an
application for a permit may be
approved under Clauses 3.3 (1)
(a);
(iii) enter into an agreement with a
permit holder in respect of
ownership of materials in a
building (Clause 3.7);
(iv) issue a permit under Clause 3.13
(l) (erect a building) or 3.13 (n)
(erect or install any utility service
structure);
Yes
MINUTES - ORDINARY MEETING 9 23 APRIL 2018
OF COUNCIL
(v) appoint authorised persons who
are not employees under Section
9.10 of the Act.
Local Law – Pest Plant
No:
DELEGATED AUTHORITY Assigned
by CEO Section
Reference Delegation Described
270 3.1 & 3.2 The Chief Executive Officer is delegated
authority to discharge the following
powers and functions under the City of
Armadale Pest Plant Local Law 2013:
a) Serve on the owner or occupier of
private land within the district a duly
completed notice in the form of the
Schedule 2 requiring him to destroy,
eradicate or otherwise control any pest
plant on that land.
b) Where a person fails to comply with a
notice under clause 3.1 served upon
him, may:
(a) without payment of any
compensation in respect thereof,
destroy, eradicate or control, as
the case may be, any pest plant
the destruction, eradication or
control of which was required by
the notice; and
(b) recover in a court of competent
jurisdiction from the person to
whom the notice is directed, the
amount of the expense of such
destruction, eradication or
control.
No
Graffiti Vandalism Act 2016
No:
DELEGATED AUTHORITY Assigned
by CEO Section
Reference Delegation Described
1200 16 The Chief Executive Officer is delegated
authority to exercise all of its powers and
the discharge of all of its duties under Part
3 of the Act.
Yes
ABSOLUTE MAJORITY RESOLUTION REQUIRED
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
MINUTES - ORDINARY MEETING 10 23 APRIL 2018
OF COUNCIL
Recommendation T25/4/18 - Petition - Installation of a Pedestrian Pathway Connection to the
Cycle Path on South Western Highway
MOVED Cr G Nixon
That Council:
1. Note the restrictions outlined in this report that preclude the installation of the
requested footpath between the South West Highway and Woodcroft Place,
through the Woodcroft Reserve.
2. Inform the petition convener accordingly.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T26/4/18 - Kerbside Collection of Recylable Materials
Cr Sargeson declared an interest in Recommendation T26/4/18 on the basis that he has
previously undertaken contract work for Cleanaway and a number of companies that have
dealings or contracts with Cleanaway.
Cr Sargeson left the meeting at 7.11pm
MOVED Cr G Nixon
That Council note the award of Contract RFQ/61/17 - Collection and Processing of
Recyclable Material to SUEZ Recycling & Recovery Pty Ltd from 1 July 2018, for a
period of five (5) years, with an option to extend the contract for two (2) periods of
twelve (12) months.
MOTION not opposed, DECLARED CARRIED (11/0)
Cr Sargeson returned to the meeting at 7.12pm
Recommendation T27/4/18 - Tender 4/18 - Turf Maintenance and Water Consultancy
MOVED Cr G Nixon
That Council, in regard to Tender 4/18 for Turf Maintenance and Water Strategy
Consultancy:
1. Accept the tender from Sports Turf Technology Pty Ltd for a period of twelve (12)
months commencing 1 May 2018 to 30 April 2019 in accordance with:
The tenderer’s submitted Schedule of Rates as presented in Confidential
Attachment 4.1.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for two (2) periods of
twelve (12) months or part thereof up to 30 April 2021, subject to satisfactory
performance by the contractor and price adjustments, as specified in the Request
for Tender Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 11 23 APRIL 2018
OF COUNCIL
Recommendation T28/4/18 - Tender 5/18 - Cross Park Hardcourt Lighting
Cr Busby declared an interest in Recommendation T28/4/18 on the basis that one or more of
the tenderers may be a client or potential client of his computer software business. Cr Busby
left the meeting at 7.13pm
Cr Butterfield disclosed she had an association with this project on the basis that her
daughters play netball at Cross Park. As a consequence, she advised that there may be a
perception on the basis of her non-financial interest that her impartiality on the matter may
be affected, but declared that she would set aside this association, consider the matter on its
merits and vote accordingly.
MOVED Cr G Nixon
That Council, in regard to Tender 5/18 for Cross Park Hardcourt Lighting, accepts the
tender from Future Power WA Pty Ltd for a period of twelve (12) months commencing
1 May 2018 and expiring 30 April 2019 in accordance with:
The tenderer’s submitted Lump Sum consideration as presented in Confidential
Attachment 4.2.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
MOTION not opposed, DECLARED CARRIED (11/0)
Cr Busby returned to the meeting at 7.14pm
Recommendation T29/4/18 - Tender 11/18 - Provision of Construction Survey Services
MOVED Cr G Nixon
That Council, in regard to Tender 11/18 for the Provision of Survey Services:
1. Accept the tender from Level and Detail Surveys for a period of twelve (12)
months commencing 1 May 2018 in accordance with:
The tenderer’s submitted Schedule of Rates as presented at Confidential
Attachment 4.3.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for two (2) periods of
twelve (12) months up to 30 April 2021, subject to satisfactory performance by
the contractor and price adjustments, as specified in the Request for Tender
Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 12 23 APRIL 2018
OF COUNCIL
Recommendation T30/4/18 - Tender 12/18 - Construction and Activation Works - Armadale
Recycling and Landfill Facility
MOVED Cr G Nixon
That Council:
1. Not accept any of the tender submissions received for Tender 12/18 – Construction
and Activation Works – Armadale Recycling and Landfill Facility, as the two
tenders received were assessed as being unsuitable.
2. Approve the separation of the elements of the project into electrical, building and
civil works disciplines, to be implemented independently and under separate
contracts in accordance with Council Policy ADM 19 – Procurement of Goods and
Services.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T31/4/18 - Locations for BMX Pump Tracks in Armadale (Referral Item)
MOVED Cr G Nixon
1. That the City identify local areas for the provision of pump tracks.
2. That a detailed report be submitted to a future Community Services Committee
meeting on off-road mountain bike trails.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T32/4/18 - Footpaths on Kerb Side (Referral Item)
MOVED Cr G Nixon
That the consideration of this item is deferred to the next Technical Services Committee
Meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T33/4/18 - Lack of Parking Bays (Referral Item)
MOVED Cr G Nixon
That the consideration of this item is deferred to the next Technical Services Committee
Meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 13 23 APRIL 2018
OF COUNCIL
Recommendation T34/4/18 - Management and Maintenance of Unattended Verges and Open
Spaces (Referral Item)
MOVED Cr G Nixon
That Council receive a report on the management and maintenance of unattended verges
and open spaces, including types or areas and possible approaches to different land
tenures, at a future Technical Services Committee meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation T35/4/18 - Public Transport (Referral Matter)
Cr Frost disclosed that she is a board member of the Forrestdale Primary School As a consequence,
she advised that there may be a perception on the basis of her non-financial interest that her
impartiality on the matter may be affected but that she would set aside the association, consider the
matter on its merits and vote accordingly.
Cr Silver disclosed that she is a board member of the Forrestdale Primary School As a consequence,
she advised that there may be a perception on the basis of her non-financial interest that her
impartiality on the matter may be affected but that she would set aside the association, consider the
matter on its merits and vote accordingly.
MOVED Cr G Nixon
That Council note the comments provided on the public transport arrangements and
the limited possibility of the expansion of this service to include Hilbert and Haynes and
that the City continue to advocate for the inclusion of such a service in this area.
MOTION not opposed, DECLARED CARRIED (12/0)
10.2 CITY STRATEGY COMMITTEE MEETING
Report of the City Strategy Committee held on 16 April 2018 .
MOVED Cr M Geary that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation CS31/4/18 - List of Accounts Paid - March 2018
Cr Smith declared an interest in Recommendation CS31/4/18 - List of Accounts Paid namely
payment No.2170.1401-01 for $ 1601.95 relating to catering services provided by his
company to the City.
Cr Smith left the meeting at 7.16pm
MOVED Cr M Geary
That Council note the List of Accounts paid as presented in the attachment to this
report and summarised as follows:
MINUTES - ORDINARY MEETING 14 23 APRIL 2018
OF COUNCIL
Municipal Fund
Accounts paid totalling $15,258,027.63 on Vouchers 29690–29779, Batch 2167-2174,
2176, Direct Debits and PY01.19-PY01.20
Trust Fund
Accounts paid totalling $118,136.00 on Vouchers 6734-6793 Batch 2175 and Direct
Debit.
MOTION not opposed, DECLARED CARRIED (11/0)
Cr Smith returned to the meeting at 7.17pm
Recommendation CS32/4/18 - Statement of Financial Activity
MOVED Cr M Geary
That Council:
(i) pursuant to Regulation 34 of the Local Government (Financial Management)
Regulations 1996 (Financial Activity Statement Report) accepts the Statement of
Financial Activity for the nine (9) month period ended 31 March 2018; and
(ii) notes there are (2) reportable self-balancing actual to budget variances, the details
of which are explained in the attached Monthly Financial Report
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS33/4/18 - Workforce Planning Report 2018
MOVED Cr M Geary
That Council receive the Chief Executive Officer's Workforce Planning Report 2018,
recommending the addition of 10.00 FTEs in 2018/19 subject to funding in the
forthcoming 2018/19 Budget and Corporate Business Plan, bringing the City’s
estimated FTE count at September 2018 to 411.00.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS34/4/18 - Delegations of Authority - Annual Review
MOVED Cr M Geary, SECONDED Cr K Busby
That Council pursuant to Section 5.42(1) and 5.46(2) of the Local Government Act 1995:
1. Confirms the following current delegations (without modification) to the Chief
Executive Officer as having ongoing application, relevance and accuracy;
Local Government Act 1995
No Section
Ref
Delegation Described
10 5.42(1) &
6.12(1)(c)
To write off small amounts to a maximum of $2000 subject to the
reporting of the exercise of this delegation to Council each month.
MINUTES - ORDINARY MEETING 15 23 APRIL 2018
OF COUNCIL
11 5.42(1) &
9.10
To appoint employees and persons as “authorised officers” for the
purpose of performing functions under the Act and Regulations.
17 5.42(1) &
6.49
To accept payment of a rate or service charge due and payable by a
person in accordance with an agreement made with the person.
24 5.100A &
5.42(1)
r 34AC
Policy:
EM14
The decision on the type of gift to be provided to a retiring Councillor
is to be made by the Chief Executive and the Mayor which may
include discussions with the relevant Councillor.
26 5.42(1),
6.7(2)
Policy:
ADM 17
In line with Council Policy ADM 17 – Legal Representation for
Councillors and Employees
1. pursuant to Section 5.42 of the Local Government Act 1995,
delegate to the Chief Executive Officer (CEO) the authority to
exercise the provisions of clause 7.1 of the associated Management
Practice, ie.
In cases where a delay in the approval of an application would be
detrimental to the legal rights of the applicant, the CEO may
authorize financial assistance for legal representation costs in
accordance with the provisions under this Policy provided that an
application so approved by the CEO, must be subsequently reported
to the next Council Meeting whereat Council may exercise any of its
powers under this Policy, including its powers under clause 6.3 which
reads, “the Council may at any time revoke or vary an approval, or
any conditions of approval, for the payment of legal representation
costs”.
2. Notes the CEO’s intention, in cases where the applicant is the
CEO, to on-delegate to the Executive Director Corporate Services,
the same delegation powers as referred to in (1) above.
Local Government (Financial Management) Regulations 1996
No Section
Ref
Delegation Described
150 s5.42(1) &
r12(1)(a)
To make payments from the Municipal and Trust funds.
Local Government (Long Service Leave) Regulations
No Section
Ref
Delegation Described
195 s5.42(1),
r6A, 6B, 7
& 8
To approve:
(i) the payment of long service leave on half pay or double pay;
(ii) to reduce the requirement to provide at least 2 months’ notice
for the taking of long service leave
(iii) to approve the taking of long service leave over not more than
3 separate periods;
(iv) a variation to the rate of payment of long service leave where
the commencement of long service leave has been postponed
by the worker beyond 6 months.
MINUTES - ORDINARY MEETING 16 23 APRIL 2018
OF COUNCIL
2. Confirms the following delegations (as modified) to the Chief Executive Officer as
having ongoing applications, relevance and accuracy;
**Amended Delegations – Local Government Act 1995
No Section
Ref
Delegation Described
9 3.57,
5.42(1) &
5.43(b)
Reg: F&G
14(2a),
Authority to:
1. determine the criteria for evaluating tenders and expressions of
interest before inviting tenders and expressions of interest;
2. publicly invite tenders and expressions of interest;
3. accept or reject tenders where the consideration under the
contract is, or is expected to be $150,000 or less; and
4. determine minor variations (in accordance with the
Procurement Management Practice) before entering into a
contract with the successful tenderer.
200 s5.42(1) Authority to discharge all powers and functions under the Activities
and Trading in Thoroughfares and Public Places Local Law but not
including the following powers and functions;
- hear an objection – refer clause 8.1;
- declare a thoroughfare to be a “flora road” under clause 5.3;
- designate a thoroughfare or part of a thoroughfare as a “special
environmental area” under clause 5.7.
Note: a summary of permits approved and cancelled under this
delegation, shall be reported monthly to Council via the Information
Bulletin.
ABSOLUTE MAJORITY RESOLUTION REQUIRED
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
Recommendation CS35/4/18 - National General Assembly - Canberra - June 2018
MOVED Cr M Geary
That Council nominate the Mayor and Chief Executive Officer to attend as Council
delegates at the 2018 National General Assembly of Local Government to be held in
Canberra from 17 to 20 June 2018 with costs to be charged to the relevant Conference
accounts.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 17 23 APRIL 2018
OF COUNCIL
Recommendation CS36/4/18 - Economic Development Strategy 2018-2022
MOVED Cr M Geary
That Council endorse the City of Armadale Economic Development Strategy 2018-2022
attached to this report.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation CS37/4/18 – Councillors’ Items
MOVED Cr M Geary
That Council refers the following Councillor Items:
Lance Morgan Pavilion Lease; and
Annual Rubbish Charge
to the relevant Directorate for action and/or Report to the appropriate Committee
MOTION not opposed, DECLARED CARRIED (12/0)
10.3 COMMUNITY SERVICES COMMITTEE MEETING
Report of the Community Services Committee held on
17 April 2018.
CORRECTIONS:
Recommendations C1/4/18 to C5/4/18 to be renumbered to C12/4/18 to C16/4/18
respectively
Page 234 - Absolute Majority Resolution required for Recommendation C14/4/18
(previously C3/4/18)
MOVED Cr C Frost that the report, subject to the above corrections, be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation C12/4/18 - Cultural and Performing Arts Facility Needs Assessment
MOVED Cr C Frost
That Council:
1. Note the receipt of the Armadale Multi Arts Centre Needs Assessment.
2.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 18 23 APRIL 2018
OF COUNCIL
Recommendation C13/4/18 - Wording and location approval for historical site plaques
MOVED Cr C Frost
That Council:
Endorse the following recommended wording for the Historic Site Plaques for the
historic sites of the “Weaver and Lock Aeroplane”, and the “Car in a Tree”.
Weaver & Lock Aeroplane
The once well-known landmark of an aeroplane with its nose in the ground was an
advertisement for Weaver & Lock soft drinks.
Established in South Perth in 1918, the company was a major supplier of soft drinks
in Western Australia from the 1950s to 1980s.
The plane crashed near RAAF Pearce in September 1956, although the pilot escaped
unhurt. The salvaged Vampire jet was purchased, painted yellow, and erected in June
1960.
The aeroplane was dismantled and removed by 1977 when the block of land was
redeveloped.
Armadale’s car in a tree
Late 1950s to ca. 1962
The upside down car in a tree in Thomas Billing’s paddock was the eye-catching
advertisement for Mainstone Motors in Como. It had the slogan “Drive safely” on the
windscreen.
Ernest Benjamin (Ben) Mainstone was a car dealer who owned a garage and ran a
taxi service from his premises at 289 Canning Highway, Como.
Tom Billing operated the local garage and transport service and also ran a taxi
service which he established in 1946.
The car was in place until at least 1962.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation C14/4/18 - Delegations of Authority - Annual Review
MOVED Cr C Frost, SECONDED Cr G Nixon
1. That Council confirms the following current delegations to the Chief Executive
Officer as having ongoing applications, relevance and accuracy.
MINUTES - ORDINARY MEETING 19 23 APRIL 2018
OF COUNCIL
Delegation 27
That Council pursuant to Section 5.42 and 6.12(1)(b) of the Local Government Act 1995,
delegate the power to the Chief Executive Officer to approve free use of Council owned
facilities in partnership agreements with external organisations subject to:
The term not exceeding twelve (12) months; and
Any agreement not applying to commercial organisations.
Delegation 502
Consider requests for assistance according to the following categories. Donations
Community Grant
Delegation 1000
The Chief Executive Officer is delegated authority to exercise all of its powers and the
discharge of all its duties under the Act including the appointment of an authorised person
under section 29(1), the appointment for a registration officer under section 11 and the power
to further delegate the power or duty.
Delegation 1100
The Chief Executive Officer is delegated authority to exercise all of its powers and the
discharge of all of its duties under the Local Laws Relating to Dogs and the power to further
delegate the power or duty, except: Section 2.1 – Determining of charges and Costs
Section 3.3(2) – Fees determined for the lodgment of an exemption
Section 4.10(4) – Fees determined for the lodgment of an application for a license for a kennel
establishment.
2. That Council, pursuant to
1) Sections 5.42(1) and 5.46(2) of the Local Government Act 1995, sections 44(1)
and 47(2) of the Cat Act 2011 and sections 48(1) of the Bushfires Act 1954,
delegate to the Chief Executive Officer the following new, amended or deleted
delegations.
New Delegations
Amended Delegations
Delegation
number
Description
6 Authority to sell or dispose of impounded or uncollected goods.
16 Dispose of sick or injured animals.
29 Authority to approve any requests for “one-off” free use of Council’s
facilities shall be delegated to the Chief Executive Officer. Any requests
Delegation
number
Description
30 Declare that a vehicle is an abandoned vehicle wreck.
83 Delegate to the CEO all duties, powers and functions of the local
government under the Bushfires Act 1954:
Includes the authority to: appoint officers to Fire Control Officers for the
City of Armadale and to the Volunteer Bush Fire Brigades as established
within the City of Armadale in accordance with S41 and 43 of the Act.
Excludes the powers and duties that are prescribed in the Act with the
requirement for a resolution by a local government.
MINUTES - ORDINARY MEETING 20 23 APRIL 2018
OF COUNCIL
for “one-off” free use of facilities shall be considered on its merits but will
normally only be eligible for approval if it is a not-for-profit community
service activity that provides a significant benefit to the community. In the
event that a request is refused the matter is to be referred to the
Community Services Committee for consideration prior to a decision.
82 The Mayor and Chief Bush Fire Control Officer be given delegated
authority to vary the prohibited and restricted burning periods in
accordance with s17(7), 17(8) and 18(5).
Bush Fires Act 1954 – Sections 17(7),17(8), 17(10) and 18(5)
900 The Chief Executive Officer is delegated authority to exercise all of its
powers and the discharge of all of its duties under the Cat Act 2011
including the appointment of authorised persons or classes of persons
under section 48.
Deleted Delegations
Delegation
number
Description
12 To withdraw infringement notices.
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
Recommendation C15/4/18 – Armadale City Centre Activation Plan 2016-2018 – Update and
Future Actions
MOVED Cr C Frost
That Council:
1. Note the completed actions in the Armadale City Centre Activation Plan 2016-
2018 as presented in this report.
2. Endorse the recommendations for the Armadale City Centre Activation Plan
2018- 2020 as follows:
Jull Street
Project Action Key
Responsibility
2018 2019 2020
Artists
Retail
Collective
Continuation of committed
sponsorship arrangements
Community
Services
Deliver two collaborative ARC
events per year
Major
events
Deliver a minimum of four
events per year in the Mall
Community
Services
Stop Crime
Action
Network
Coordinate the business
community to use the SCAN
system to increase safety in the
retail precinct
Community
Services
Christmas
Decorations
Improve the quality and
diversity of the Christmas
decorations in the Mall
Community
Services
MINUTES - ORDINARY MEETING 21 23 APRIL 2018
OF COUNCIL
Banners Increase the size and range of
the banners to maximise impact
Communications
Seating Amend the seating arrangement
as per the options outlined
below
Technical
Services
Business
liaison
Work with Business Armadale
to deliver one event at a
business located in the Jull
Street Mall
Economic
Development
Project Action Key
Responsibility
2018 2019 2020
Use of tree
up-lighting
Utilise the up-lighting
mechanism in the trees to
complement events e.g. the red
effect for Thank a Volunteer
Day celebrations
Community
Services
ReDiscover
Art Mural
Trail
Nine sites identified for murals
by internationally renowned
artists across the CBD Stage
One has been completed, Stage
Two will be completed by May
2018 and Stage Three by 2019.
Community
Services
Capital
Works
Implement green spaces,
performance stage and way
finding signage
3. Request a further report on the CBD Connect Project.
2.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation C16/4/18 – Councillors’ items
MOVED Cr C Frost
That Council refers the following Councillor Items:
Community Safety
to the relevant Directorate for action and/or Report to the appropriate Committee.
MOTION not opposed, DECLARED CARRIED (12/0)
10.4 DEVELOPMENT SERVICES COMMITTEE MEETING
Report of the Development Services Committee held on
17 April 2018 .
MOVED Cr H A Zelones that the report, subject to the above correction, be received.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 22 23 APRIL 2018
OF COUNCIL
BUSINESS ARISING FROM REPORT
Recommendation D19/4/18 - Lot 9 Brookton Highway, Karragullen - Extractive Industry
MOVED Cr H A Zelones
That Council:
A) Approves the application for Development Approval for the ‘Stage Four’
extension of the existing Extractive Industry (Gravel) on Lot 9 Brookton Highway,
Karragullen subject to the following conditions:
1. In accordance with Clause 72 of the Planning and Development (Local
Planning Schemes) Regulations 2015, this approval is valid for a temporary
period of 5 years from the date of this approval, after which time, the use shall
cease and all associated structures / hardstand / equipment / fixtures shall be
removed and the site reinstated and restored within 90 days to the satisfaction
of the Executive Director Development Services.
2. The Environmental Management Plan being amended to the satisfaction of
the Executive Director Development Services prior to undertaking of any
clearing works in the ‘Stage Four’ extraction area.
Revision of the Environmental Management Plan shall address the following
requirements:
a. A map illustrating revegetation areas including “Stage 4 Rehabilitation
Area” and “additional rehabilitation area” to a density equivalent to
the higher density of either of the following:
i the existing percentage cover native vegetation as per the flora
survey March 2015; or
ii 2 trees per 100 square metres;
b. Revegetation as per (a) above with dieback resistant native species.
c. Revegetation as per (a) above with the same proportion of shrub/tree/
herb vegetation structure as the “Proposed Stage 4 Extraction Area”.
d. a revegetation schedule for the areas described in (a) that is specific and
measurable. This shall include a schedule which shows dates for
seedling installation, direct seeding, expected plant numbers,
techniques for soil stabilisation, weed control, audit protocols (i.e.:
monitoring transects) and other that may be relevant to revegetation.
e. specific mechanisms for returning surface soil stability in the areas
described in part (a);
f. measurable techniques to ensure that soil chemistry has been returned
to a ‘self-sustaining’ level in the areas described in part (a);
g. techniques for surveying post-rehabilitation vegetation density and
diversity as an indicator of success in the areas described in part (a);
h. identification of the weeds that occur in the areas described in part (a)
and detail of a species specific weed management schedule;
i. time bound mechanisms for surveying and auditing implementation of
a. through h. above;
j. identifies mechanisms for the re-establishment of fauna habitat in the
“Stage 4 Rehabilitation Area” such as the translocation of grass trees;
and
MINUTES - ORDINARY MEETING 23 23 APRIL 2018
OF COUNCIL
h. Rehabilitation/revegetation work that has been identified as
unsatisfactory and subsequently received maintenance within the initial
two years is to be maintained for a further two years after remediation.
3. The approved Environmental Management plan is to be continuously
implemented to the satisfaction of the Executive Director Development
Services.
4. A revegetation works bond is to be provided for ‘Stage Four Rehabilitation
Area’ and ‘Stage Four Extraction Area’ and ‘Additional Rehabilitation
Area’, prior to any clearing works for Stage 4 to the satisfaction of the
Executive Director Development Services.
5. Amendment of the Dieback Management Plan to the satisfaction of the
Executive Director Development Services prior to undertaking of clearing
works in the ‘Stage Four’ extraction area. The approved management plan is
to be continuously implemented to the satisfaction of the Executive Director
Development Services.
6. Continued implementation of the approved Dust Management Plan is to
occur to the satisfaction of the Executive Director Development Services.
7. Implementation of the Weed Control Management Plan is to occur in
conjunction with the implementation of the Rehabilitation Management Plan
to the satisfaction of the Executive Director Development Services.
8. The Stormwater, Soil and Erosion Management Plan, being amended to the
satisfaction of the Executive Director Technical Services. The approved
management plan is to be continuously implemented to the satisfaction of the
Executive Director Development Services.
9. A report (audit) on compliance with the approved management plans shall
be submitted to the City on an annual basis by the 29th
July each year. The
annual audit must include:
a) an identification of the sources and nature of all emissions, discharges
and wastes generated on the site.
b) an assessment of dust amenity (dust deposition) and health impacts
(total suspended particulate, particulate matter less than 10 micron).
c) an assessment of environmental impacts associated with its operations
and its compliance with planning and environmental requirements, in
particular assessment of:
(i) its operations measured against the Environment Protection
(Noise) Regulations and this shall include but not be limited to a
complete operational noise survey;
(ii) the verification of the maintenance of a minimum 2 metre
separation to groundwater level; and
(iii) to verify that any potential contaminants not limited to acid
sulphates, are not liberated from the dual systems as a result of
mining activities.
d) an evaluation of its response to any complaints.
e) a review of operational and management practices relating to
environmental performance and the management of environmental
MINUTES - ORDINARY MEETING 24 23 APRIL 2018
OF COUNCIL
risk, including emergency response, contingency plans and other
measures to prevent or minimise environmental impacts and any
additional measures required to ensure compliance within accepted
standards.
f) The results of monitoring that is conducted throughout the year at such
times and for such periods and reported as specified in the
Environmental Management Plan.
g) A suitably qualified and experienced person to the satisfaction of the
City must conduct the audit. This person shall be independent of the
applicant and owner.
10. The landowner is to maintain a clearly marked vegetated 10m northern
buffer and a 100m western buffer (exclusive of firebreaks) between the top of
all quarry pits and the property boundary to the satisfaction of the Executive
Director Technical Services. Screening vegetation is to be established within
the buffer (in a scattered configuration) at the standard density of - three
rows, 5m apart, one tree per 10m and shrub rows 5m apart, one shrub per
2m. Screening vegetation is to be native and dieback resistant.
11. The vegetation buffer areas required by Condition 10, above, and areas of
indigenous vegetation outside of the area approved for excavation and
associated activities (access, storage, stockpiling, truck parking etc.) shall be
clearly marked utilising markers such as; star pickets with bright coloured
capping at an average interval of one per 6m to prevent encroachment by
machinery or any other materials that could damage the vegetation.
12. Operating hours are restricted to 6.00am to 7.00pm Monday to Friday.
Operations permissible prior to 7.00am are limited to the loading of no more
than five trucks which can also traverse in and out of premises prior to this
time, in accordance with the supplementary acoustic report dated 9th
October 2014. This includes the operation of front end loaders, used inside
the quarry pit to load gravel into the trucks. Operations prohibited prior to
7.00am include, but are not limited to the operation of bulldozers, water
trucks, fuel trucks and rock breaking machines involved in the extraction of
raw material from the landscape.
13. The applicant shall ensure that the site is kept in a neat and tidy condition at
all times. When vehicles and equipment are not in use they shall be located in
such a manner as to minimise their view from neighbouring residents and
public roads to the satisfaction of the City.
14. Any buildings/structures associated with the excavation activities such as site
office, toilet facilities and sea containers used for storage are to be located so
that they are screened from view from any adjacent roads or properties to
the satisfaction of the City.
15. A suitable Basic Right Turn/Basic Left Turn (BAR/BAL) treatment is to be
constructed at the driveway entrance to the satisfaction of Main Roads WA.
Mains Roads approval for the construction drawings is required before any
work is undertaken within the Brookton Highway road reservation. A
detailed traffic management safety plan while working within the road
reservation is to be submitted as part of this approval.
MINUTES - ORDINARY MEETING 25 23 APRIL 2018
OF COUNCIL
16. The crossover from Brookton Highway to the access road to be maintained in
good order in accordance with the City of Armadale’s standard industrial
crossover specifications to the satisfaction of the Executive Director
Technical Services.
17. All driveways shall be constructed and maintained in good order using road
base quality material and bitumen sealed to limit dust generation and to
ensure that no visible dust or material from the site extends beyond the site
boundary to the satisfaction of the Executive Director Technical Services.
18. Where damage is caused to the road pavement and/or bitumen seal adjacent
to the access as a result of heavy haulage operations from the subject site,
such damage shall be rectified at the applicant’s expense and to the
satisfaction of the Executive Director Technical Services.
19. A maximum speed limit of 25 kilometres per hour shall be applied to all
internal roads, driveways and vehicle access ways and signs in this regard
shall be displayed at the entrances to the site.
20. If the storage of more than 200L of liquid chemicals or fuels on-site is
proposed, a management plan to ensure accidental spills or contaminated
storm water from accidental spill are retained on-site and adequately cleaned
up before being disposed of at a facility appropriate to the waste type shall be
submitted to and approved by the Executive Director Development Services
and the works specified by the management plan implemented thereafter.
21. If on site refuelling of vehicles is proposed to occur then a hardstand
refuelling area bunded and drained to a pollutant receptor to prevent any
spilled fuel entering the natural ground shall be provided on site to the
satisfaction of the City. All refuelling shall take place within this hardstand
area.
22. No chemicals or potential liquid contaminants shall be disposed of on-site.
23. The landowner shall implement measures to minimise the risk of spills or
leaks of chemicals including fuel, oil or other hydrocarbons and shall
immediately remove and safely dispose of any liquid resulting from spills or
leaks of chemicals including fuel, oil or other hydrocarbons, whether inside
or outside the low permeability compounds.
24. Continued implementation of the approved Emergency Management Plan
that addresses emergency response, access/egress and water supplies must be
completed to the satisfaction of the Executive Director Community Services
prior to excavation commencing.
ADVICE NOTES
A. The application has been referred to the Western Australian Planning
Commission for determination under the Metropolitan Region Scheme and a
determination has since been made.
B. The landowner must comply with the City’s Extractive Industry Local Laws
and is required to make application to the City for an Extraction Licence.
MINUTES - ORDINARY MEETING 26 23 APRIL 2018
OF COUNCIL
C. With regard to Condition 5 above, revision of the Dieback Management Plan
shall address the following:
a. include a map identifying specific entry/ exit points and hygiene
management techniques at these points (wash down techniques etc);
b. include a map showing the location for stockpiles of disease and non-
disease material;
c. include a map showing proposed diversion locations of stormwater;
d. include an audit schedule for demonstration of compliance; and
e. include specific mechanisms for the notification of the public of the
likelihood of material extracted from the “Proposed Stage 4 Extraction
Area” containing phytophthora dieback.
D. Please note Condition 15 was required by Main Roads Western Australia
(MRWA). All enquiries regarding those Conditions should be directed to
MRWA’s Metropolitan Region Asset Manager, at:
Main Roads WA
PO Box 6202
EAST PERTH WA 6892
TEL: 138 138
FAX: 9323 4430
The applicant must obtain approval from Main Roads before all works are
undertaken within the Brookton Highway road reserve. The applicant
seeking access to the Main Roads network will be required to submit an
Application as outlined on Main Roads website > ‘Our Roads’> ‘Conducting
Works on Roads’”.
E. With regard to Condition 20 requiring a Spill Management Plan, the
Department of Water’s “Non-structural controls Best Management Practice
Guidelines” provides guidance on this matter. The Guidelines are available
on the internet at: http://www.water.wa.gov.au/PublicationStore/first/84968.pdf.
F. The compounds described in Conditions 21 and 23 shall:
a. be graded or include a sump to allow recovery of liquid;
b. be chemically resistant to the substances stored;
c. include valves, pumps and meters associated with transfer operations
wherever practical - otherwise the equipment shall be adequately
protected e.g. bollards and contained in an area designed to permit
recovery of chemicals released following accidents or vandalism;
d. be designed such that jetting from any storage vessel or fitting will be
captured within the bunded area - see for example Australian Standard
1940-1993 Section 5.9.3 (g);
e. be designed such that chemicals which may react dangerously if they
come into contact, are in separate bunds in the same compound or in
different compounds;
f. be controlled such that the capacity of the bund is maintained at all
times e.g. regular inspection and pumping of trapped uncontaminated
rain water; and,
g. the applicant is to ensure truck operators comply with the conditions of
approval and ensure that their operations do not adversely impact on
MINUTES - ORDINARY MEETING 27 23 APRIL 2018
OF COUNCIL
the community by way of truck speeds, control of litter and following
designated truck routes.
B) Advise the submitters of Council’s decision in this regard.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D20/4/18 - Structure Plan Recommendation to WAPC - Lake Road
Precinct A1, Champion Lakes
MOVED Cr H A Zelones
That Council:
1. Endorse the comments made in this report, the Schedule of Submissions attached
to this report and the Schedule of Modifications attached to this report in response
to issues identified during advertising and referral of the Structure Plan, and
subsequent assessment;
2. Pursuant to Schedule 2 Clause 20 of the Planning and Development (Local
Planning Schemes) Regulations 2015 -
a. Forward this report and attachments (including the Schedule of Submissions
and Schedule of Modifications) to the Western Australian Planning
Commission; and,
b. Recommend that the Western Australian Planning Commission approve the
proposed Lake Road Structure Plan Area Precinct A1 Structure Plan
subject to:
i. Modifications listed in the Schedule of Modifications attached to this
report; and,
ii. DFES’ endorsement of a Bushfire Management Plan for the Precinct
consistent with the requirements of State Planning Policy 3.7 Planning
in Bushfire Prone Areas, and consistent with the City’s Wungong River
Reserve and POS landscape/revegetation outcomes discussed in this
report.
3. Note that City officers will advise the WAPC to include the City in all future
bushfire management discussions in Lake Road Precinct A1 until endorsement of
a Bushfire Management Plan; and,
4. Advise the submitters and the applicant of its decision.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 28 23 APRIL 2018
OF COUNCIL
Recommendation D21/4/18 - Policy Review - HLTH4 Occupation of a Caravan other than at
a Caravan Park
MOVED Cr H A Zelones
That Council:
1. Pursuant to Section 2.7(2)(b) of the Local Government Act 1995 reaffirm the
continued application and operation of the Policy HLTH4 – Occupation of a Caravan
other than at a Caravan Park as amended in the Attachment to this report for a
further three (3) years.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D22/4/18 - Proposed Closure of Lantern Rise Road Reserve, Kelmscott
MOVED Cr H A Zelones
That Council:
1. Authorise a request being made to the Minister for Lands pursuant to Section 58 of
the Land Administration Act 1997 for the permanent closure of Lantern Rise road
reserve, as identified within the red border on the attached Location Plan, subject to:
a. the land being amalgamated with the adjoining landholding;
b. suitable arrangements being made for the relocation of any drainage
infrastructure as required by and to the satisfaction of the City’s Executive
Director Technical Services; and
c. all relevant costs and/or fees being met by the applicant.
2. Advise the applicant, submitters, and the Department of Planning, Lands and
Heritage of its decision.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D23/4/18 - Road Renaming - Railway Avenue, Armadale
MOVED Cr H A Zelones
That Council:
Advertise the proposal to rename the southern portion of Railway Avenue, Armadale
between Armadale Road and Forrest Road with the following suggested names:
a) Redman
b) O’Reilly
c) Moreton
d) Lionheart
e) Aragon
to affected landowners, government agencies, and the wider community by way of letters
and newspaper advertisement.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 29 23 APRIL 2018
OF COUNCIL
Recommendation D24/4/18 - Armadale Strategic Metropolitan City Centre Structure Plan,
Policy Design Guidelines & Car Parking Strategy
MOVED Cr H A Zelones
That Council:
1. Support the Armadale Strategic Metropolitan City Centre Structure Plan, Local
Planning Policy 3.11 - Armadale Activity Centre Design Guidelines and Car
Parking Strategy for the purpose of public consultation subject to a number of
amendments identified in the attached document and to the satisfaction of the
Executive Director Development Services.
2. Advertises the Armadale Strategic Metropolitan City Centre Structure Plan,
Local Planning Policy 3.11 - Armadale Activity Centre Design Guidelines and Car
Parking Strategy (as amended) in accordance with Schedule 2, Part 5 (Activity
Centre Plan) and Part 2 (Local Planning Policy) of the Planning and Development
(Local Planning Schemes) Regulations 2015.
3. Advises the Western Australian Planning Commission of its intention to advertise
the Armadale Strategic Metropolitan City Centre Structure Plan, Local Planning
Policy 3.11 - Armadale Activity Centre Design Guidelines and Car Parking
Strategy.
4. Note that the City is currently evaluating a number of implementation strategies
identified for the City Centre to support its growth and transition over time and
once progressed, will report to Council on its recommendations in due course.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D25/4/18 - Proposed Amendment No.97 to TPS No. 4 - New Special Rural
Zone and Changes to Land Use Permissibility in the Rural Living Zone
MOVED Cr H A Zelones, SECONDED Cr C Frost
That Council:
1. Pursuant to Section 72 of the Planning and Development Act 2005, initiate
Amendment No.97 to Town Planning Scheme No.4 as a standard amendment in
accordance with Part 5, Clause 34 – standard amendment, subsections (a), (b), (c),
(e), (f) and (g) of the Planning and Development (Local Planning Scheme)
Regulations 2015, as follows:
A. Insert clause ‘3.2.13 Special Rural’ as follows:
‘3.2.13 Special Rural
(a) To provide for a bushland and/or semi-rural lifestyle based on defined
lot sizes, land form and natural environmental characteristics with
potential to undertake development incidental to the residence as well
as a range of small scale agricultural land uses compatible with the site
and locality’s amenity and natural values.
MINUTES - ORDINARY MEETING 30 23 APRIL 2018
OF COUNCIL
(b) To ensure development is sited, designed and managed in harmony
with the natural environment and so as to protect the vegetation, rural
landscape and amenity of the site and locality.’
B. Insert into the Zoning Table the ‘Special Rural’ column and insert the land
use permissibility symbols ‘P’, ‘D’, ‘A’ and ‘X’ against the Uses Classes as
follows:
i) ‘P’ uses - home office, recreation-domestic, single house;
ii) ‘D’ uses - ancillary accommodation, bed & breakfast, family day care
centre, home occupation, industry-cottage, rural pursuit;
iii) ‘A’ uses - agriculture-intensive, commercial vehicle parking, dam
construction, home business, occasional uses, telecommunications
infrastructure;
iv) ‘X’ uses – all remaining Use Classes in the Zoning Table not designated
with permissibility symbols ‘P’, ‘D’ and ‘A’, as above.
C. Insert the words ‘Special Rural’, and the word ‘zone’ as required in the
following locations of the Scheme Text:
i) Part 4B heading, explanatory notes and Clause 4B;
ii) Clause 4B.7.1;
iii) Clause 4B.8.1, and include the following rows in the Table under the
headings shown:
Zone Code Minimum Lot Size
Special Rural SR 1 1 hectare
Special Rural SR 2 2 hectares
Special Rural SR 4 4 hectares
Special Rural SR 10 10 hectares
iv) Schedule 1 – Item ‘2. Land Use Definitions’, “rural zone” definition.
D. Insert into the ‘Zones’ legend of the TPS No.4 Map the ‘Special Rural’- SR
1, 2, 4 and 10 zone and colour sample, as depicted on the Scheme
Amendment Maps.
E. Rezone on the TPS No.4 Map the following localities from Rural Living to
Special Rural zone and replace the localities associated ‘RL’ density code
acronym with the ‘SR’ density code acronym and modify the density code
number where indicated as follows:
i) the locality with the RL 1 and 2 density code east of South Western
Highway in Wungong and Mount Richon that includes lots fronting to
Richon Heights, Cooliabberra Drive, Leys Rise, Hefron Glade, Rails
Crescent, Corrigan Rise and Wungong Close;
ii) the locality with the RL 2 density code in Forrestdale that includes lots
fronting Oxley Road, Honeymyrtle Loop, Taylor Road and Wolfe
Road, and the following lots with the RL X density code including the
following changes to the lots density codes:
MINUTES - ORDINARY MEETING 31 23 APRIL 2018
OF COUNCIL
a) Lot 22 (No.80) Oxley Road, Forrestdale from RL X to SR 1;
b) Lot 21(No.74) Oxley Road, Forrestdale from RL X to SR 4; and
c) Lots 604 (No.141) and Lot 603 (No.131)Taylor Road, Forrestdale
from RL X to RL 4;
iii) the locality with the RL 1, 2, 4 and 10 density codes general south of
Albany Highway in Bedfordale that includes lots fronting Albany
Highway, Nelson Street, Admiral Road, How Street, Blake Street, St
Vincent Street, Cross Road, Godwit Retreat, Old Admiral Lane,
Dowell Close, Wallangarra Drive, Otway Place, Chipper Close,
Springfield Road, Stevens Road, North Road and Admiral Road
(South);
iv) the locality with the RL 1 and 2 density codes in Kelmscott that
includes lots fronting Patterson Road, Labyrinth Close, Rowley Street,
Long Street, Scott Road and Agostino Road, and the localities with the
RL 1, 2 and 4 density codes in Roleystone that includes lots fronting
Butcher Road, Soldiers Road and Wymond Road;
v) the locality with the RL 2 density code to the east and south of
Brookton Highway in Roleystone that includes lots fronting Hawkstone
Road, Brookton Highway, Simons Drive, Rodgers Court, Thorp Place,
Irymple Road, Omeo Place, Leworthy Loop, Civa Heights, Eugene
Place and Ferguson Road;
vi) the locality with the RL 1, 2 and 4 density codes west of the Roleystone
Residential zone in Roleystone that includes lots fronting Holden Road,
Raeburn Road, Peet Road, Sawmill Place, Burnes Road, Urch Road,
Coventry Road, Buchanan Road, Ronan Road, Tower Road, Canning
Mills Road, Kylie Road, View Street, Hill Road, Robinson Road,
Stoney Brook Lane and Chevin Road; and,
vii) the locality with the RL 2 density code generally bounded by the
Tonkin Highway, Randford Road, the Wungong River reservation and
Champion Drive in Champion Lakes that includes lots that front to
Ranford Road, McNeill Road, Mustang Road, Clydesdale Street,
Palamino Place and Allen Road (unconstructed); and,
viii) the locality with the RL 2 density code north of Albany Highway in
Bedfordale that includes lots fronting Narbethong Road, Dmietrieff
Road, Equestrian Avenue and Strapper Road.
F. Modify the permissibility symbols of land uses in the Rural Living column of
the Zoning Table as follows:
i) civic use and public recreation from ‘P’ (permitted) to ‘X’ (not
permitted);
ii) display home centre from ‘D’ (discretionary) to ‘X’ (not permitted);
and,
MINUTES - ORDINARY MEETING 32 23 APRIL 2018
OF COUNCIL
iii) consulting rooms, fuel depot, hospital and place of worship from ‘A’
(discretionary) to ‘X’ (not permitted).
G. Reclassify Lot 108 (Reserve No.52231) Springfield Road in Bedfordale from
Rural Living zone to Parks and Recreation (Local) reservation on the
Scheme Map.
H. Rezone Lot 50 (No.681) Albany Highway in Bedfordale from Rural Living
zone to Local Centre zone and remove from the Scheme Text Schedule 2 –
Additions Uses and the Scheme Map Additional Use No.4 area.
2. Refer the above Amendment to Town Planning Scheme No.4 to the Environmental
Protection Authority (EPA) pursuant to section 81 of the Planning and Development
Act 2005. Should the EPA advise that the amendment does not require assessment,
advertise the amendment for a period of 42 days.
3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment
documents.
4. Forward a copy of the amendment to the Western Australian Planning Commission
for information.
MOTION not opposed, DECLARED CARRIED (12/0)
Recommendation D26/4/18 - Review of Local Law Street Numbering 2010
MOVED Cr H A Zelones, SECONDED Cr G Nixon
That Council:
1. Pursuant to Section 3.16 the Local Government Act 1995, agree** to amend the
City of Armadale Street Numbering Local Law 2010; and
2. Give notice in accordance with the provisions of Section 3.12 of the Local
Government Act 1995 that the Council of the City of Armadale intends to adopt the
Local Law** Street Numbering Amendment Local Law 2018 as specified in the
Attachments, the purpose and effect of which is to ensure that street numbering is
assigned and displayed and to provide effective enforcement.
** ABSOLUTE MAJORITY RESOLUTION REQUIRED
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
MINUTES - ORDINARY MEETING 33 23 APRIL 2018
OF COUNCIL
Recommendation D27/4/18 - Review of Delegations of Authority - Development Services
Directorate
MOVED Cr H A Zelones, SECONDED Cr L Sargeson
That Council:
1. Confirms the following current delegations to the Chief Executive Officer as
having ongoing applications relevance and accuracy:
Delegations numbered 13, 100 and 260 outlined in the attachment to this report.
2. Pursuant to Section 5.42 of the Local Government Act 1995, delegate to the Chief
Executive Officer the following amended delegations as having ongoing
applications relevance and accuracy:
Delegation numbered 1, 21, 22, 23, 240 and 1300 outlined in the attachment to this
report.
3. Confirms the review of Delegations of Authority Pursuant to the Local
Government Act 1995, and grant the authority under delegation in accordance
with Clause 11.3.1 of the City of Armadale Town Planning Scheme No.4 as
follows:
Delegations numbered 702, 714, 719, 721, 731 and 733 outlined in the attachment
to this report.
4. Pursuant to Section 5.43 of the Local Government Act 1995, and grant authority
under delegation in accordance with Clause 11.3.1 of the City of Armadale Town
Planning Scheme No.4 delegate to the Chief Executive Officer the following
amended delegation:
Delegations number 712, and 732 outlined in the attachment to this report.
5. Pursuant to Section 127 of the Building Act 2011, delegate the exercise of the
powers and duties under Delegations numbered 800, 801, 802, 803, 804, 805, 806,
807, 808 and 810 outlined in the attachment to this report.
6. Pursuant to Section 127 of the Building Act 2011, delegate the exercise of the
powers and duties under the new Delegation numbered 811 outlined in the
attachment to this report.
7. Pursuant to Section 5.43 of the Local Government Act 1995, grant authority to
delete delegations 14.
** ABSOLUTE MAJORITY RESOLUTION REQUIRED
MOTION DECLARED CARRIED BY AN ABSOLUTE
MAJORITY RESOLUTION OF COUNCIL (12/0)
MINUTES - ORDINARY MEETING 34 23 APRIL 2018
OF COUNCIL
Recommendation D28/4/18 - Referral Item - Reserve Accounts - Armadale Strategic
Metropolitan City Centre Structure Plan
MOVED Cr H A Zelones
That Council:
1. Note that Development Services will investigate and present to Council
implementation recommendations for the Armadale Strategic Metropolitan City
Centre which includes the proposal to acquire land and deliver new public open
space in the William Street precinct.
MOTION not opposed, DECLARED CARRIED (12/0)
10.5 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer .
MOVED Cr C A Campbell that the report be received.
MOTION not opposed, DECLARED CARRIED (12/0)
BUSINESS ARISING FROM REPORT
Recommendation - Councillors Information Bulletin - Issue No 6/2018
MOVED Cr G Nixon
That Council acknowledge receipt of Issue 6/2018 of the Information Bulletin
MOTION not opposed, DECLARED CARRIED (12/0)
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR
BY DECISION
Nil
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –
WITHOUT DISCUSSION
1 Central Reserve - Alexwood Drive (Cr Jeff Munn)
That the matter of the Central reserve in Alexwood Drive be referred to the Technical
Services Committee.
MINUTES - ORDINARY MEETING 35 23 APRIL 2018
OF COUNCIL
2 Use of Lance Morgan Pavilion - Roleystone Gymnastics Club (Cr Grant Nixon)
That the matter of fair and equitable access/use of the Lance Morgan Pavilion by the
Roleystone Gymnastics Club Inc. be referred to the City Strategy Committee.
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
Nil
15 CLOSURE
The Mayor, Cr Zelones, declared the meeting closed at 7.29pm
MINUTES CONFIRMED THIS 14th
OF MAY 2018
MAYOR
CONFIDENTIAL TECHNICAL SERVICES COMMITTEE
SUMMARY OF CONFIDENTIAL ATTACHMENTS 16 APRIL 2018
ATT
NO. SUBJECT PAGE
4.1 TENDER 4/18 - TURF MAINTENANCE AND WATER CONSULTANCY
4.1.1 Confidential Attachment - Schedule of Rates - Tender 4/18 37
4.2 TENDER 5/18 - CROSS PARK HARDCOURT LIGHTING
4.2.1 Confidential Attachment - Price Schedule - Tender 5/18 41
4.3 TENDER 11/18 - PROVISION OF CONSTRUCTION SURVEY SERVICES
4.3.1 Confidential Attachment - Schedule of Rates - Tender 11 18 44
NB: Confidential Attachments detailing the recommended tenderer’s price/consideration is now
being made public following Council’s resolution of the successful tender.
Technical Services 37 ATTACHMENT 4.1.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 38 ATTACHMENT 4.1.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 39 ATTACHMENT 4.1.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 40 ATTACHMENT 4.1.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 41 ATTACHMENT 4.2.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 42 ATTACHMENT 4.2.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 43 ATTACHMENT 4.2.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018
Technical Services 44 ATTACHMENT 4.3.1 COMMITTEE - 16 April 2018 COUNCIL MEETING 23 APRIL 2018